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ANNOTATED AGENDA City Manager City Attorney Community Dev (City of Antioch)

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City Manager
City Attorney
Community Dev Director
Janet Chalk
ANNOTATED AGENDA
for
June 28, 2011
CITY COUNCIL/ADA/PFA MEETING
Order of Council Vote: AYES: Council Members Kalinowski, Harper, Rocha, Agopian and Mayor Davis
Order of Agency Vote: AYES: Agency Members Kalinowski, Harper, Rocha, Agopian and Chairman
Davis
Order of PFA Vote: AYES: PFA Members Kalinowski, Harper, Rocha, Agopian and Mayor Davis
ANTIOCH CITY COUNCIL/ADA/PFA -1- JUNE 28, 2011
Notice of Availability of Reports
This agenda is a summary of the actions proposed to be taken by the City Council. For almost every agenda item,
materials have been prepared by the City staff for the Council's consideration. These materials include staff reports
which explain in detail the item before the Council and the reason for the recommendation. The materials may also
include resolutions or ordinances which are proposed to be adopted. Other materials, such as maps and diagrams,
may also be included. All of these materials are available at the City Clerk's Office, located on the 1
st
floor of City
Hall, 3
rd
and H Streets, Antioch, CA 94509, during normal business hours for inspection and (for a fee) copying.
Copies are also made available at the Antioch Public Library for inspection. Questions on these materials may be
directed to the staff member who prepared them, or to the City Clerk's Office, who will refer you to the appropriate
person.
Notice of Opportunity to Address Council
The public has the opportunity to address the Council on each agenda item. To address the Council, fill out a yellow
Speaker Request form, available on each side of the entrance doors, and place in the Speaker Card Tray. See the
Speakers' Rules on the inside cover of this Agenda. Comments regarding matters not on this Agenda may be
addressed during the "Public Comments" section.
7:00
P.M. ROLL CALL for Council/Public Financing Authority/Agency Members – All Present
PLEDGE OF ALLEGIANCE
ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
PRESENTATION – Antioch Police Department Online Reporting
PUBLIC COMMENTS—Only unagendized issues will be discussed during this time
CITY COUNCIL SUBCOMMITTEE REPORTS
MAYOR’S COMMENTS
1. COUNCIL CONSENT CALENDAR
A. APPROVAL OF COUNCIL MINUTES FOR MAY 24, 2011
Approved
Recommended Action: Motion to approve the minutes
B. APPROVAL OF COUNCIL WARRANTS
Approved
Recommended Action: Motion to approve the warrants
C. APPROVAL OF TREASURER’S REPORT FOR MAY 2011
Approved
Recommended Action: Motion to approve the report
Minutes
Staff Report
Staff Report
ANTIOCH CITY COUNCIL/ADA/PFA -2- JUNE 28, 2011
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—
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Continued
D. REJECTION OF CLAIMS
1. Darcy Cussimonio-Schaap 11/12-2001 (personal injury)
2. Rosalind Sharp 11/12-2019 (personal injury)
Rejected
Recommended Action: Motion to reject the listed claims
REJECT THE APPLICATION FOR LEAVE TO SUBMIT A LATE CLAIM
1. Lura Lee Harrold, Gail Lee Downing and Greg Eugene Harrold 11/12-2020 (fatal auto accident on
Highway 4 Bypass)
Rejected
Recommended Action: Motion to reject the application for leave to submit a late claim
E. ORDINANCE TO INCREASE INFORMAL BID THRESHOLD FOR PUBLIC PROJECTS
Recommended Action: 1) Motion to read the Ordinance (Attachment A) by title only;
To 07/12/11 for adoption
2) Motion to introduce an Ordinance (Attachment A) amending the Antioch
Municipal Code, Article III, Chapter 4 of Title 3, “Bidding on Public
Projects,” to increase the threshold for informal bidding on public works/
construction projects from $125,000 to $175,000
F. PROPOSAL AWARD FOR RENTAL OF CHRISTMAS TREE LOT LOCATED AT DELTA FAIR AND
CENTURY BOULEVARDS
Approved, 4/1-K
Recommended Action: Motion to approve the award for Proposal No. 971-0512-11F for rental of
the Christmas Tree Lot located at the northeast corner of Delta Fair and
Century Boulevards to the highest responsible bidder, ABC Tree Farms,
LLC, for the proposed price of $18,800 the first year, with an option to
continue the contract for two additional years if agreeable by both parties, at
a bid offered by ABC Tree Farms, LLC of $17,200 the second year, and
$17,600 the third year
G. AUTHORIZATION TO APPLY FOR GRANT FROM THE CALIFORNIA DEPARTMENT OF WATER
RESOURCES FOR RECREATION PROGRAM FUNDING
Reso 2011/42, 5/0
Recommended Action: Motion to adopt the resolution
H. RESOLUTION ACCEPTING WORK AND AUTHORIZING CITY ENGINEER TO FILE A NOTICE OF
COMPLETION FOR THE DELTA FAIR BOULEVARD PAVEMENT RECONSTRUCTION (P.W.
439-3)
Reso 2011/43, 5/0
Recommended Action: Motion to adopt the attached resolution accepting work, directing the City
Engineer or authorized designee to file a Notice of Completion, and
authorizing the Director of Finance to make a final payment of $18,261.23
plus retention of $175,347.03 to be paid 35 days after recordation of the
Notice of Completion
Staff Report
Staff Report
Staff Report
Staff Report
Staff Report
ANTIOCH CITY COUNCIL/ADA/PFA -3- JUNE 28, 2011
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—
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Continued
I. RESOLUTION APPROVING PROGRAM SUPPLEMENT AGREEMENT WITH CALTRANS FOR THE
PUTNAM, CONTRA LOMA, HILLCREST PAVEMENT REHABILITATION PROJECT PW 392-26
Reso 2011/44, 5/0
Recommended Action: Motion to adopt the resolution authorizing the Director of Capital
Improvements to sign the Program Supplement Agreement No. 013-N to
Administering Agency-State Agreement No. 04-5038R for Federal Aid
Projects to receive federal grant funding for the Hillcrest Avenue, Putnam
Street and Contra Loma Boulevard Pavement Rehabilitation project
J. RESOLUTION ACCEPTING WORK AND AUTHORIZING CITY ENGINEER TO FILE A NOTICE OF
COMPLETION FOR THE LONE TREE WAY INTERSECTION IMPROVEMENTS FROM DEER
VALLEY ROAD TO HILLCREST AVENUE, ASSESSMENT DISTRICT NO. 26 AND ASSESSMENT
DISTRICT NO. 27/31R, LONE TREE CORRIDOR (P.W. 555-12B)
Recommended Action: Motion to adopt the attached resolution accepting work, directing the City
Engineer or authorized designee to file a Notice of Completion, and
authorizing the Director of Finance to make a final payment of $675.00 plus
retention of $116,329.31 to be paid 35 days after recordation of the Notice
of Completion Reso 2011/45, 5/0
K. EXTEND THE CONTRACT FOR THE CURB, GUTTER, AND SIDEWALK REPAIR INCLUDING
TREE REMOVAL AND STUMP GRINDING AND INSTALLATION OF CONCRETE HANDICAPPED
ACCESSIBLE RAMPS AT MISCELLANEOUS LOCATIONS 2010-2011 FOR A PERIOD OF ONE
YEAR (P.W. 507-13)
Approved
Recommended Action: Motion to extend the contract with Maxicrete, Inc., for performing various
repairs of concrete curb, gutter and sidewalk at the current unit prices for an
additional period of one (1) year
L. LANDSCAPE MAINTENANCE CONTRACT STORM CHANNELS AND VARIOUS LOCATIONS
WITHIN THE CITY OF ANTIOCH
Approved
Recommended Action: Motion to authorize the City Manager to execute the Landscape
Maintenance Crew, Storm Channels and Various Locations within the City
of Antioch (Bid No. 988-0524-11F) with the overall low bidder, Anka
Behavioral Health, Inc., Concord, CA, not to exceed $150,000 per year for a
period of three years, with the option to extend the contract for an additional
two years
M. ASPHALT AND STREET MATERIALS FOR THE DEPARTMENT OF PUBLIC WORKS,
MAINTENANCE DIVISION
Approved
Recommended Action: Motion to authorize the City Manager to execute contracts to purchase
Asphalt and Street Materials (Bid No. 745-0502-11F), to the overall low
bidders, Antioch Building Materials, Antioch, CA, and Telfer Oil Company,
Martinez, CA. Purchases not to exceed $600,000 per year for a period of
three years
Staff Report
Staff Report
Staff Report
Staff Report
Staff Report
ANTIOCH CITY COUNCIL/ADA/PFA -4- JUNE 28, 2011
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—
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Continued
N. LEE’S BUILDING MAINTENANCE ANNUAL CONTRACT FOR JANITORIAL SERVICES
Approved
Recommended Action: Motion to authorize the City Manager to execute the Janitorial Services
contract extension with Lee’s Building Maintenance (Lee’s) for the term of
three years in the annual amount of $114,650.04
O. APPROVE AWARD OF BID FOR THE CONTRACT TO PURCHASE WATER TREATMENT
CHEMICALS
Approved
Recommended Action: Motion to authorize the cooperative purchase arrangement, and issuance of
purchase orders for water treatment chemicals to the lowest responsible
bidders in the total amount of $1,107,750
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2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH ORDERING IMPROVEMENTS
AND LEVYING ANNUAL ASSESSMENTS FOR LANDSCAPE MAINTENANCE DISTRICTS FOR
THE 2011/2012 FISCAL YEAR (PW 500)
Reso 2011/46, 5/0
Recommended Action: Motion to adopt the resolution
3. REQUEST FROM MERITAGE HOMES FOR APPROVAL OF A USE PERMIT AND DESIGN
REVIEW TO INTRODUCE A NEW SINGLE FAMILY PRODUCT TYPE INTO THE RESIDENTIAL
SUBDIVISION GENERALLY LOCATED AT HILLCREST AVENUE AND HIDDEN GLEN DRIVE
(VARIOUS PARCEL NUMBERS). THE PLANNING COMMISSION REVIEWED THIS REQUEST
AND RECOMMENDED APPROVAL ON JUNE 1, 2011
Reso 2011/47, 5/0
Recommended Action: Motion to adopt the resolution
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4. 5-YEAR REDEVELOPMENT IMPLEMENTATION PLAN (ADA)
ADA-448, 5/0
Recommended Action: Motion to approve the resolution adopting the Five-Year Redevelopment
Implementation Plan
Staff Report
Staff Report
Staff Report
Staff Report
Staff Report
ANTIOCH CITY COUNCIL/ADA/PFA -5- JUNE 28, 2011
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5. DRAFT OPERATING BUDGET FOR THE FISCAL YEAR 2011-12 WITH PROPOSED REVISIONS
TO THE FISCAL YEAR 2010-11 BUDGET, AND COMMITMENTS OF FUND BALANCE AS OF
JUNE 30, 2011
Recommendation Action: 1) Motion to adopt the resolution, Approving and Adopting an Operating
Budget for Fiscal Year 2011-12, Appropriating the Funds Necessary to
Meet the Expenditures set Forth Therein, and Revising the Fiscal Year
2010-11 Operating Budget
Reso 2011/48, 5/0
2) Motion to Adopt the Resolution Defining and Approving Committed
Components of Fund Balances as Defined in Governmental
Accounting Standards Board Statement No. 54
Reso 2011/49, 5/0
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6. RESOLUTION OF THE CITY OF ANTIOCH PUBLIC FINANCE AUTHORITY ADOPTING THE 2011-
12 AND REVISING THE 2010-11 BUDGET
Reso 2011/50, 5/0
Recommended Action: Motion to adopt the resolution
7.
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A. APPROVAL OF AGENCY WARRANTS
Approved
Recommended Action: Motion to approve the warrants
B. RESOLUTION OF THE ANTIOCH DEVELOPMENT AGENCY ADOPTING THE 2011-12 BUDGET
AND REVISING THE 2010-11 BUDGET
ADA-449, 5/0
Recommended Action: Motion to adopt the resolution
PUBLIC COMMENT
STAFF COMMUNICATIONS
COUNCIL COMMUNICATIONS
ADJOURNMENT – 8:59 p.m.
Staff Report
Staff Report
Staff Report
Staff Report
Staff Report
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ANNOTATED AGENDA City Manager City Attorney Community Dev (City of Antioch)

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