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COMMUNITY PROFILE

The City of Manassas, a community of approximately 41,457* people, is located in Northern Virginia within the

Washington, DC Metropolitan Statistical Area (MSA). Surrounded by Prince William County, the City is thirty miles

southwest of the Nation's Capital and encompasses ten square miles.

Located within the City, the Prince William County Judicial Center serves the City of Manassas, Prince William

County, and the City of Manassas Park. Incorporated in 1975, the City of Manassas is a transportation hub with

great restaurants and shops and fun community events.

*Source: City of Manassas Community Development – Key Demographics Report (December 2019)

COMMUNITY PROFILE

MANASSAS: A HISTORY

The Civil War

Manassas served a key role in the Battle of First Manassas and the Battle of Second Manassas based on its

strategic location where the Orange and Alexandria Railroad met the Manassas Gap Railroad. Union forces under

General Irvin McDowell saw Manassas Junction as the land approach needed to capture the Confederate capital of

Richmond, Virginia.

In addition to the railroad, Confederate and Union forces occupied many

homes in Manassas during their campaigns. In 1861, Confederate

forces under the command of General P. G. T. Beauregard temporarily

forced the Hooes Family to abandon Mayfield Fort in an attempt to

defend Manassas Junction against Union troops. Liberia Plantation

(shown to the left…then and now) served as headquarters for both the

Union and Confederate armies during the war and is believed to have

served as a hospital and “death house” after the First Battle of

Manassas. During its time as Union Headquarters under General

McDowell (around the time of the Second Battle of Manassas), President

Abraham Lincoln made a visit to the plantation. The arrival of Union

Forces led to many slaves in the Manassas area fleeing for freedom.

Liberia Plantation is one of the few structures to have survived the war

and still stands today.

The Evolution of Manassas

The evolution of Manassas as a prosperous center of transportation and business began immediately after the war.

In 1872 one of Virginia’s first free public schools, Ruffner School Number One opened. The next year saw the

incorporation of the Town of Manassas under a charter written by George Carr Round, a Union veteran who became

one of the community’s leading citizens. A City elementary school is named after Mr. Round.

Relocation of the county seat from Brentsville to Manassas in 1892 reflected the

town’s growing significance. In 1894 a new courthouse opened and in 1911 it was

the scene of an address by President William Howard Taft during the Manassas

National Jubilee of Peace, marking the 50

anniversary of the First Battle of

Manassas. The Old Manassas Courthouse remained in use until 1982. In 2011

restoration was completed and the Courthouse reopened to the public. The upstairs

consists of the original courtroom which has been rehabilitated to an elegant ballroom

that can be rented for meetings, receptions, and other special events.

In 1892 the Manassas Industrial School for Colored Youth was established through the dedicated efforts of Jennie

Dean. Born into slavery in 1852, Miss Dean recognized the need for vocational and academic training for African

Americans in Northern Virginia. The school was designed as a private residential institution providing both academic

and vocational training within a Christian setting. The first building, Howland Hall, was completed in time for the

dedication ceremonies conducted by Frederick Douglass on September 3, 1894.

By the turn of the century, over 150 students attended the schools three-term academic year lasting from October

through May. The school survived as a private institution until the 1930s. While the school no longer stands, visitors

can visit the Jennie Dean Memorial located on the site of the original school and obtain a sense of where the

buildings once stood through concrete outlines of building foundations and a bronze three-dimensional model of the

original school campus.

COMMUNITY PROFILE

During the early 20

century Manassas was the center of an

agricultural area that provided produce and dairy products for

the surrounding region. Citizens commuted to Washington,

D.C. via train. Railroad employees built distinguished homes

along Prescott Avenue and the adjacent tree-lined streets.

Water lines and electrical power service were established

during this period, marking the start of the city’s impressive

utility infrastructure.

Suburban expansion in Northern Virginia during the post-World War II era transformed farm land into housing and

business developments. By 1964, the Manassas Regional Airport met a growing need for air travel by moving from

Prince William County to its present location, where it is now the busiest general aviation airport in Virginia.

LOCAL GOVERNMENT

The Town of Manassas received its charter in 1873 and operated as an

incorporated town in Prince William County until May 1, 1975, when it

became a City of the Commonwealth. The City government is

organized under a charter, adopted by the General Assembly of

Virginia April 12, 1976, which authorizes a council-manager form of

government. The governing body, the Mayor and a six-member City

Council, is elected at large for staggered four-year terms and makes

policies for administration of the City. Elections are held on the first

Tuesday following the first Monday in November. The City Council

appoints the City Manager to serve as Chief Administrative Officer of

the City. The City Manager serves at the pleasure of the City Council,

carries out its policies, directs business procedures, and appoints and has the power to remove the heads of all

departments and all employees of the City as provided by the City Charter. The current City Council includes the

following members:

• Harry J. Parrish II, Mayor – term ending December 31, 2020

• Pamela J. Sebesky, Council Member and Vice Mayor – term ending December 31, 2020

• Michelle Davis-Younger, Council Member – term ending December 31, 2022

• Theresa Coates Ellis, Council Member – term ending December 31, 2022

• Ian Lovejoy, Council Member – term ending December 31, 2020

• Ralph J. Smith, Council Member – term ending December 31, 2022

• Mark D. Wolfe, Council Member – term ending December 31, 2020

The Manassas City Public School system (MCPS) is governed by a seven member School Board who are elected at

large for staggered four-year terms. The School Board appoints the Superintendent who is the Chief Administrative

Officer of MCPS. As defined in the Code of the Commonwealth of Virginia, the City Council must approve the budget

and appropriate the funds of the MCPS and issue debt. Therefore, the budget for the MCPS is presented in this

budget. Further details on the Schools budget can be found by contacting Manassas City Public Schools, Financial

Services, 8700 Centreville Road, Suite 400, Manassas, VA, 20110 or by calling (571) 377-6000.

COMMUNITY PROFILE

The City Treasurer and the Commissioner of the Revenue are elected at-large by the voters. Elected officials shared

with Prince William County are the Commonwealth’s Attorney, the Clerk of the Court, and the Sheriff. The judges of

the Circuit Court, General District Court, and Juvenile and Domestic Relations Court are appointed by the State

Legislature. The General Registrar is appointed by the three-member electoral board to serve a four-year term.

After the initial appointment, the General Registrar can be reappointed by the electoral board for an unlimited number

of terms.

TRANSPORTATION SERVICES

In and around the City there are several state roads such as Route 234 and Route 28 connecting the City to major

interstates such as I-66 to the north and I-95 to the east. Interstate 66 leads travelers east to Washington D.C. or

west to Interstate 81. Interstate 81 travels along the eastern inland coast from the U.S. / Canada border to Knoxville,

Tennessee, often running parallel to Interstate 95. Interstate 95 leads travelers north as far as Houlton, Maine and

south as far south as Miami, Florida.

In addition to its close proximity to interstates, the City has many transportation options including freight service,

passenger rail service, bus service, and easy access to the Washington Metropolitan Area Transit Authority Metro

Rail Service. CSX and Norfolk Southern provide freight service while Amtrak and Virginia Railway Express (VRE)

provide passenger rail service from the city. Amtrak

provides service to more than 500 destinations in 46

states, DC and three Canadian provinces. It is the nation’s

only high speed intercity passenger rail provider. VRE

provides commuter train service to and from Washington,

D.C. Monday-Friday. The Manassas Line has two stops in

the City, one in Historic Downtown Manassas and at the

Manassas Regional Airport (Broad Run station). Services

are primarily north to Washington D.C. in the morning

hours and south out of the City in the evening hours.

Potomac Rappahannock Transportation Commission

(PRTC) provides commuter bus and local bus service.

OmniRide is PRTC’s commuter bus service offered on

weekdays along the I-95 and I-66 corridors while Metro

Direct buses provide weekday service to Franconia-

Springfield and Tysons Corner Metrorail Stations. Local

bus service is provided for with PRTC’s Omnilink and

Cross County Connector.

In 1963, 268 acres were purchased with federal, state,

and local funds for the relocation of the Manassas

Airport from Manaport Shopping Center in Prince

William County to its current location. Manassas

Regional Airport (HEF – Harry P. Davis Field) is the

busiest general aviation airport in Virginia. It has been

designated a National General Aviation Airport by the

FAA – one of only 84 airports in the United States with

such a designation. For those looking for international

flights, the City is less than 20 miles from Dulles

International Airport and less than 30 miles from the

Vienna Metro Station, providing access to Reagan

National Airport.

COMMUNITY PROFILE

TOURISM AND MAJOR EVENTS

The City Economic Development Department partners with Historic Manassas, Inc. (HMI) in the coordination of

several annual events. Some of these events include the St. Patrick’s Day Parade (March), Celebrate America (July

), the Railway Festival (June), the Wine & Jazz Festival (June), African American Festival (August), the Old Town

Car Show (September), the Latino Festival (September), the Fall Jubilee (October), the Veterans Day Parade

(November), and the Christmas Tree Lighting and the Christmas Parade (December). HMI has sponsors a monthly

First Friday event with a special event hosted the first Friday of every month.

During the warmer months, residents can take a stroll through Historic Downtown,

sampling the various dining options including seafood, tacos, New Orleans fair, or

fine dining. Other events offered during the spring and summer include Historic

Downtown Walking Tours, Lunch Concerts at the Pavilion on Wednesdays, and

bicycle tours. The City holds an annual Banner Art Competition with a top prize

of $1,000. The City hangs banners on all the light poles in the historic downtown

section with each banner representing the work of artists, each one different and

unique. The winning 50 pieces of art have been printed on individual street

banners and are on display in downtown through the summer.

Throughout the year the City holds a Farmer’s Market in Historic Downtown where those interested can purchase

local fruits and vegetables, eggs, meat, baked goods, flowers, honey, wine, crafts, firewood, and many other items

from local vendors. The market is offered only once a week in the winter but three times a week during the warmer

months of the year.

While the Harris Pavilion hosts the weekday Farmer’s

Market during the summer months, during the winter it is

converted in to an ice skating rink. The rink is generally

open weeknights and weekends.

The Manassas Regional Airport hosts an annual airshow.

Generally held during the spring, the airshow and open house

is a family friendly activity. Activities include the Freedom

Museum (based at the Airport), demonstrations by parachute

teams, helicopters, and jets, and various displays promoting

aviation. The 2015 airshow included performances by the

Breitling Jet Team, the world’s largest professional civilian

flight team performing on jets. Displays included the B-17

Texas Raider, the Fairchild Republic A-10, the Bell Boeing V-

22 Osprey, and A-10 Warthogs.

2015 Banner

Art Winner –

Kelly Willis

Sworn Police Officers 96.5;K-9 Officers 2;

Police Vehicles 43; Motorcycles5

MANASSAS CITYPOLICE

Fire & Rescue Staff 66; Fire Engines 3;

Tower 1; Rescue Engine 1; Ambulances 4

96.5

MANASSAS CITYFIRE & RESCUE

FUN FACT — 1,443 Fire Hydrants

68,000+ calls for service

PARKS & RECREATION

Parks 18; Playgrounds 14; Softball/Baseball Diamonds 17;

Tennis/Racquetball/PickleballCourts 23; Basketball

Courts 25; Skate Park 1; Roller Hockey Courts 2;

Soccer/Football Fields 2

Elementary: 3,232

Intermediate: 1,160

Middle: 1,046

High School: 2,175

SCHOOLS

Elementary: 5

Intermediate: 2

Middle: 1

High: 1

7,613

STUDENTS

Drinking Water produced: 5.2B gal

Electric used: 410,542 MW hours

Wastewater processed: 2.6B gal

Sewer overflow rate per 100 miles: 0.0

Utility Bills generated: 216,800

UTILITIES

PUBLIC WORKS

MANASSAS

REGIONAL A

IRPORT

270Acres of Public Parks and

Open Space

249 Lane Miles Maintained

63 Traffic Signals

13,991 Tons of Trash

2,548 Tons of Recycling

395

Hosts 395 based aircraft and 2 runways

COOLFACT — 83,130 Take-Offs & Landings

COMMUNITY PROFILE

Utility Service Providers

Telephone Verizon

Electric, Water, Sewer, Trash City of Manassas

Gas Columbia Gas

Cable Comcast/Verizon

Real Estate Taxes

Real Estate Tax Rate

FY 2021: $1.243 per $100 Assessed Value

FY 2020: $1.283 per $100 Assessed Value

Fire Rescue Levy

FY 2021: $0.197 per $100 Assessed Value

FY 2020: $0.197 per $100 Assessed Value

Owens Brooke Special Tax District

FY 2021: $0.109 per $100 Assessed Value

FY 2020: $0.115 per $100 Assessed Value

Personal Property Taxes

Tangible Personal Property Tax Rate

FY 2021: $3.60 per $100 Assessed Value

FY 2020: $3.60 per $100 Assessed Value

Business Personal Property Tax Rate

FY 2021: $3.60 per $100 Assessed Value

FY 2020: $3.60 per $100 Assessed Value

Average Home Values

Condominium $210,282

Townhouse $248,653

Single-Family Home $382,854

Average Residential $305,878

City Finances – Bond Ratings

Moody’s Investor Services, Inc. Aa1

Standard & Poor’s AAA

Ten Largest Employers

Micron 1,336

Novant Prince William Health System 1,304

Manassas City Public Schools 1,055

Lockheed Martin 972

City of Manassas 483

American Disposal Services 430

Aurora Flight Services 352

BAE Systems 325

S.W.I.F.T. 285

ARS (American Residential Services) 193

Population

2018 Census Population Estimate 41,457

2017 American Comm. Survey 41,501

2010 U.S. Census 37,821

2000 U.S. Census 35,135

Age (2018 American Community Survey)

Age 0-19…………………………………..…29.2%

Age 20-34……………………………………22.5%

Age 35-64……………………………………39.1%

Age 65+………………………………….……9.2%

Race and Ethnicity (2018 ACS)

White…………………………………………66.3%

Black/African American………....………….13.9%

Asian………………………………………..…5.5%

American Indian/Alaska Native……………..0.2%

Other/Two or More Races………………....13.4%

Hispanic/Latino (Any Race)..……………....64.1%

Unemployment May ’17 May ‘18

City of Manassas 3.4% 2.5%

Virginia 3.8% 3.2%

United States 4.1% 3.8%

PROPOSED RATE SCHEDULE

Real Estate Tax Rates (Authorized by Ordinance O-2019-15)

Assessed at actual value on an annual basis. Tax rates are per $100 of assessed value.

Tax bills are due December 5 and June 5. The tax year is July 1 to June 30.

Real Estate Tax Rate $1.243

Fire and Rescue Levy $0.197

Owens Brooke Service District $0.109

Personal Property Tax Rates (Authorized by Ordinance O-2019-16)

Assessed at actual value on an annual basis. Tax rates are per $100 of assessed value.

Tax bills are due October 5. The tax year is January 1 to December 31.

Tangible Personal Property $3.600

Business Personal Property $3.600

Machinery & Tools $2.100

Machinery & Tools Used in Semiconductor Manufacturing TBD

Programmable Computer Equipment & Peripherals Employed in a Trade

or Business

$1.250

Utility Fees (Authorized by Ordinance O-2019-17)

Sewer Rates:

RSS - Residential Sewer Service (per month) $8.65

Flow Charge per 1,000 Gallons Metered Water (First 5,000 Gallons) $2.78

Flow Charge per 1,000 Gallons Metered Water (Over 5,000 Gallons) $4.02

Over 14,000 gallons if winter quarter avg is <10,000 gallons $0.00

Over 14,000 gallons if winter quarter avg is >10,000 gallons $4.02

UOSA Cost Recovery varies

GSS – Non-Residential Sewer Service (per month)

Commercial – Meter Size 3/4” and under (per month) $11.90

Commercial – Meter Size 1” (per month) $23.80

Commercial – Meter Size 1.5” (per month) $35.70

Commercial – Meter Size 2” (per month) $46.50

Commercial – Meter Size 3” (per month) $57.30

Commercial – Meter Size 4” (per month) $81.10

Commercial – Meter Size 6” (per month) $127.70

Commercial – Meter Size 8” (per month) $206.00

Commercial – Meter Size 10” (per month) $320.00

Multi-Family Residential Apartments per Unit $7.15

Per 1,000 gallons metered water $3.74

UOSA Cost Recovery Varies

Water Rates:

RWS - Residential Water Service (per month) $9.52

First 5,000 gallons metered water, per 1,000 gallons $3.06

Over 5,000-12,000 gallons metered water, per 1,000 gallons $3.23

12,001+ gallons metered water, per 1,000 gallons (Nov. – April) $3.23

12,001+ gallons metered water, per 1,000 gallons (May – Oct.) $3.73

RATE SCHEDULE

Utility Fees (Authorized by Ordinance O-2019-17) (Continued)

Surcharge per 1,000 gallons ALL over 14,000 gallons $2.02

CWS - Commercial & Industrial Water Service (per month)

Meter size 3/4” and under $13.55

1” Meter $18.20

1.5” Meter $24.25

2” Meter $31.50

3” Meter $55.90

4” Meter $78.35

6” Meter $151.00

8” Meter $240.00

10” Meter $346.50

Or for Multi-Family Residential Apartments per unit $7.83

Flow Charge per 1,000 gallons metered (First 1 million Gallons) $3.46

Flow Charge per 1,000 gallons metered (Over 1 million Gallons) $3.01

LUWS - Large User Water Rates (per month) $346.50

Flow Charge per 1,000 gallons metered (First 25,000 Gallons) $3.46

Flow Charge per 1,000 gallons metered (Over 25,000 Gallons) $2.82

HMS - Hydrant Meters (per month) $40.00

Per 1,000 gallons $5.30

LWS - Lake Water Service (per month) $71.75

All usage per 1,000 gallons $1.25

Electric Rates

Service Per Month Per KWH Per KW

Minimum KW

Charge

Residential Service $13.59 $0.0830 N/A N/A

Small General Service $19.62 $0.0823 N/A N/A

Medium General Service $19.67 $0.0480 $12.43 10kW

Large Power Service – Primary $161.62 $0.0259 $17.24 100kW

Large Power Service – Secondary $140.07 $0.0263 $17.45 100kW

Fuel & Purchased Power Cost Adjustment varies

Solid Waste Fees (Authorized by Ordinance O-2016-17)

Monthly Service Fee (Single Family / Townhome) $26.59 / $27.88

Additional Cart Fee (in excess of 2 carts) $50.00

Courtesy Truck (per truck per evening) $150.00

Bulk Waste Removal Fee $250.00

Stormwater Management Fee Schedule (Authorized by Ordinance O-2019-18)

Monthly Service Fee (Single-Family Detached / Townhome & Mobile Home) $6.35 / $4.06

Developed Condominium/Apartment Residential (per month) $3.18

CITY ORGANIZATIONAL CHART

Citizens of

Manassas

Commonwealth

Attorney

Amy Ashworth

County Sheriff

Glendell Hill

Commissioner of

the Revenue

Doug Waldron

Mayor &

City Council

Clerk of the

Court

Jacqueline Smith

Manassas City

School Board

City Treasurer

Patricia Richie-

Folks

City Clerk

Lee Ann Henderson

City Attorney

Craig Brown

City Manager

Pat Pate

Manassas City

Public Schools

Social Services

Michele Gehr

Fire & Rescue

Rob Clemons

Police

Doug Keen

Finance

Diane Bergeron

Human Resources

Darla Hicks

Public Works

Scott Horan

Community

Development

Liz Via-Gossman

Economic

Development

Patrick Small

Airport

Juan Rivera

Board of

Elections

General Registrar

Susan Reed

 Budget

 Accounting

 Purchasing

 Information Technology / GIS

 Planning/Zoning

 Property Code Enforcement

 Development Services

 Parks, Culture & Recreation

Utilities

Tony Dawood

Deputy City

Manager

Bryan Foster

Engineering

Lance Kilby

 Electric

 Sewer

 Water

 Stormwater

 Streets

 Traffic Controls

 Buildings/ Grounds

 Vehicle Maintenance

 Solid Waste

CITY CONTACTS

CITY COUNCIL

Harry J. Parrish II, Mayor

Pamela J. Sebesky, Vice Mayor

Michelle Davis-Younger

Theresa Coates Ellis

Ian Lovejoy

Ralph J. Smith

Mark D. Wolfe

Phone: (703) 257-8200

9027 Center Street

Manassas, VA 20110

www.manassascity.org

CITY ADMINISTRATIVE OFFICES

Department

Phone Fax Physical Address

City Manager 703-257-8212 703-335-0042 9027 Center Street, Room 401, Manassas, VA 20110

City Attorney 703-257-8208 703-365-2060 9027 Center Street, Room 102, Manassas, VA 20110

City Clerk

703-257-8280 703-365-2060 9027 Center Street, Room 101, Manassas, VA 20110

Voter Registration

703-257-8462 703-257-0080 9025 Center Street, Manassas, VA 20110

Treasurer

703-257-8242 703-257-8303 9027 Center Street, Room 103, Manassas, VA 20110

Commissioner of the Revenue

703-257-8220 703-257-5344 9027 Center Street, Room 104, Manassas, VA 20110

Finance

703-257-8272 703-335-0042 9027 Center Street, Room 304, Manassas, VA 20110

Human Resources

703-257-8248 703-257-5827 9027 Center Street, Room 302, Manassas, VA 20110

Police

703-257-8000 703-368-6966 9518 Fairview Avenue, Manassas, VA 20110

Fire & Rescue

703-257-8458 703-257-2403 9324 West Street, Suite 204, Manassas, VA 20110

Public Works

703-257-8226 703-330-4429 8500 Public Works Drive, Manassas, VA 20110

Social Services

703-361-8277 703-361-6933 9324 West Street, Manassas, VA 20110

Community Development

703-257-8224 703-257-5117 9027 Center Street, Room 202, Manassas, VA 20110

Economic Development

703-257-8881 703-335-0042 9027 Center Street, Room 401, Manassas, VA 20110

Utilities

703-257-8226 703-257-8382 8500 Public Works Drive, Manassas, VA 20110

Airport

703-361-1882 703-257-8286 10600 Harry Parrish Boulevard, Manassas, VA 20110

Schools

571-377-6000 703-257-8801 8700 Centreville Road, Suite 400, Manassas, VA 20110

OTHER AGENCIES

Department

Phone Fax/Email Physical Address

Clerk of the Circuit Court

703-792-6015 circuitcourt@pwcgov.org 9311 Lee Avenue, Manassas, VA 20110

Commonwealth Attorney 703-792-6050 703-792-7081 9311 Lee Ave, Suite 200, Manassas, VA 20110

Prince William County

Sheriff

703-792-6070 703-792-6493 9311 Lee Avenue, JU130, Manassas, VA 20110

Prince William County

Government

703-792-6000 communications@pwcgov.org

Various

BUDGET PROCESS

The budget is the annual plan for the City’s revenues and expenditures. It is also a document that summarizes the

programs provided by City departments. The budget presented in this book is the FY 2021 Budget for the period

of July 1, 2020 to June 30, 2021.

STATE BUDGET LAW

The Code of Virginia governs the budget process in the City of Manassas. Section 15.2-2503 requires that “all

officers and heads of departments, offices, divisions, boards, commissions, and agencies of every locality”,

including the School Board of the local School Division, to prepare and submit an annual budget to the City

Council on or before April 1

. After receipt of the proposed budget, the City Council must authorize the

advertisement of the proposed real estate tax and levy rates. Once the proposed rates are advertised, the Council

can adopt lower real estate tax and levy rates, but cannot, without additional advertisement, adopt higher rates.

State code also requires the Council to hold public hearings on the proposed budget and the proposed tax and

levy rates to collect public comment.

The City Council must approve the annual budget and fix a tax rate for the budget year no later than the date on

which the fiscal year begins (July 1

). The annual real estate tax levy is due December 5

and June 5

FORMULATION OF THE BUDGET

The annual budget process commences in the fall of the preceding year. The budget calendar is developed to

establish the timelines for the process including the date of submission of departmental requests, budget work

sessions, and public hearings that lead to adoption of the budget. Departments are working on their requested

CIP and Budget during the months of October-December. Meetings are held with the City Manager during the

month of November (CIP) and January (Budget). The City Manager prepares his proposed budget in February

and presents to the City Council in March. On or about April 1st, the School Board presents its recommended

budget to the City Council. Work sessions are held during April and May by the City Council to determine the

budget to be adopted. As required by Virginia law, a public hearing is conducted to obtain comments and

recommendation from the public prior to adoption of the budget. A resolution is adopted in May to appropriate the

funds.

Departments City Manager City Council

October

•PrepareDept.5‐YearCIP

&Budget

November

•Submit5‐YearCIP

•PrepareDept.Budget

December

•CityManagerReviews

5‐YearCIP

•SubmitDept.Budget

January

•CityManagerReviews

Budget

February

•PrepareProposed

Budget&CIP

March

•PresentProposed

Budget&CIP

•CityCouncilWorksessions

April

•CityCouncilWorksessions

•SchoolBoardBudget

May

•CityCouncilWorksessions

•AdoptBudget,CIP,

TaxRates,OtherRates

June

•BudgetStaffPrepares

Budget&CIPDocumentsfor

Publication

BUDGET PROCESS

BUDGET IMPLEMENTATION / ADMINISTRATION

The budget is posted to the City’s financial management system, which verifies the budget prior to encumbering

funds. The City’s appropriated budget is prepared by fund and department. Appropriations are legally controlled

at the fund level with the exception of the Schools which are legally controlled at the total appropriation level. The

City’s budget is administratively controlled at the department level. Financial and programmatic monitoring of

departmental activities by the budget staff ensures conformity with the budget takes place throughout the year.

CAPITAL IMPROVEMENT PLAN

City Council adopts a Five-Year Capital Improvement Program (CIP) annually during the budget process. The CIP

is a list of capital projects that are anticipated and scheduled over a five-year period. The CIP includes the

planned funding sources as well as the expenditures and is developed to guide future planning. The budget

contains an annual appropriation of the first year of the CIP. A proposed CIP is submitted in March with the

budget by the City Manager. The City Council meets with the City Manager and departments during budget work

sessions to consider the CIP. A public hearing is held and the CIP is adopted through a resolution.

BUDGET AMENDMENTS

The City’s Financial Policies (P-2016-01) Section 3.03 governs transfers within or between funds. The City budget

can be amended through increases or decreases in appropriations or through budget transfers. Changes in fund

appropriations, including the transfers and appropriations to and from contingencies or reserves require budget

and appropriation resolutions adopted with the concurrence of at least four members of the City Council. In the

event that the budget should be amended by more than 1% of the adopted budget, the changes must be

advertised and a public hearing held, regardless of whether or not the amendment is within the legal level of

budgetary control.

The City Manager may approve transfers of budget and appropriations between departments within a fund and

Department Directors may approve transfers of budget and appropriations within a department within a fund. The

City Manager has been authorized to approve transfers of existing budget and appropriations of fifty thousand

dollars ($50,000) or less between funds even though this is outside the legal level of control. For those transfers

that are between $10,001 and $50,000, the transfer will be forwarded to City Council has an informational item.

Transfers between funds in excess of $50,000 must be approved by resolution by the City Council.

Contributions/donations to the City of ten thousand dollars ($10,000) or less shall be placed directly on the

consent agenda of the City Council and those above $10,000 will be approved by resolution by the City Council.

Budget Transfer Matrix

A. Transfers within Fund and Department

Department Head Approval City Manager Approval City Council Approval

All N/A N/A

B. Transfers within Fund between Departments

Department Head Approval City Manager Approval City Council Approval

All All N/A

C. Transfers Between Funds

Department Head Approval City Manager Approval City Council Approval

All $1 - $50,000

$10,001 - $50,000 Info Only

$50,001 + Action Item

D. Transfers To and From Contingencies or Reserves

Department Head Approval City Manager Approval City Council Approval

N/A N/A All

BUDGET CALENDAR

September 30, 2019 Monday

Departments: Access to System Available

November 8, 2019 Friday

Departments: Recommended CIP Due

December 9-13, 2019 Mon-Fri

City Manager: Meets with Departments

January 22, 2020 Wednesday

Planning Commission: CIP Review

February 5, 2020 Wednesday

Planning Commission: Action Taken

February 7, 2020 Friday

Planning Commission: Recommendations to City Manager

March 24, 2020 Tuesday

School Board: Adopts CIP for Manassas City Public Schools

September 30, 2019 Monday

Departments: Access to System Available

December 6, 2019 Friday

Departments: Recommended Budget Due

January 13 - 17, 2020

Mon-Fri

City Manager: Meets with Departments

February 3, 2020 Monday

Utility and Airport Commissions: Changes Due

February 7, 2020 Friday

Departments: Fee Schedule Ordinances Due

March 24, 2020 Tuesday

School Board: Adopts Budget for Manassas City Public Schools

March 9, 2020 Monday

City Manager: Presents Proposed Budget & CIP

March 10, 2020 Tuesday