Please be advised that personal information provided on this form may be disclosed to requestors under the Public Records Act (RCW 42.56).
CITY OF MERCER ISLAND
Advisory Board or Commission Application Process
Thank you for your interest in serving the Mercer Island community on a City advisory board or commission.
Mercer Island's advisory boards and commissions provide an invaluable service to the City. Their advice on a wide
variety of subjects aids the City Council in the decision-making process. Effective citizen participation is an
invaluable
tool for local government.
Please carefully review the information below, complete the application, and return it to the City Clerk’s Office.
Appointments to boards and commissions are made by a vote of the City Council during a regularly scheduled
meeting. Generally, terms run June 1 through May 31, for a four-year period. Members shall serve without
compensation.
Applicant Requirements
Candidates must be current residents of Mercer Island, unless otherwise specified (Design Commission). In
addition, applicants meeting the criteria and/or qualifications will be strongly considered for appointment.
Application Process
If you meet the above requirements and want to apply, you must submit an application form. You may submit
applications for specific boards or commissions regardless whether there are current vacancies or expiring
positions. You may submit one application for multiple advisory boards or commissions of interest to you.
If you are appointed, you will receive a letter from the Mayor indicating the term of your appointment. The
department responsible for staffing the board or commission will contact you for orientation and provide you
notice of the first meeting.
All applications are retained in the City Clerk’s Office for only two years and during this two-year period you may
be contacted if there is a vacancy or during the annual recruitment process to determine if you would like to be
considered for appointment.
In most cases, members fulfilling their responsibilities are eligible for reappointment consideration to an
additional term. While reappointments often occur to provide continuity and maintain a knowledgeable
membership, reappointments are not guaranteed.
Appointment Process (Council Rules of Procedure, Section 8.12)
A.
Available positions are advertised.
B.
Once the application deadline has passed, all applications will be forwarded to the City Council for review.
C.
The City Clerk will include the appointment process on the agenda for the next regularly scheduled City
Council meeting.
D.
The City Clerk will prepare a ballot for each board or commission, listing applicants alphabetically by last
name.
E.
The voting process for appointment to each board and commission shall be as follows:
1. Each City Councilmember completes a written ballot, casting a vote equal to the total number of open
seats on the board or commission. For example, if there are two open seats, then each Councilmember
has two votes, one for each seat.
2. The City Clerk will collect the ballots and tally the votes and read aloud the outcome of the voting
process.
3. The applicants that received the most votes, provided they have received a minimum of four votes, will
be appointed to the open seat(s) on the board or commission. In the event of a tie that must be resolved
Please be advised that personal information provided on this form may be disclosed to requestors under the Public Records Act (RCW 42.56).
to determine who is seated among the majority vote getters, ties will be broken following the
procedures of 8.12.E.5.
4. If an insufficient number of applicants receive a minimum of four votes, a second round of voting will
take place utilizing the following process:
a. Applicants that are not part of the tied block in the first round will be dropped from the ballot
and Councilmembers will re-vote on the remaining applicants.
b. Voting will continue until an applicant(s) receives the four-vote minimum.
5. If a tie exists after the first vote or in a subsequent round of voting, and a tiebreaker is necessary to
make an appointment, a tiebreaker vote will be conducted utilizing the following process:
a. Councilmembers will vote on the
applicants that are tied and all other applicants will be
eliminated from the voting process.
b. If after three successive votes a tie still exists, the names of all of the applicants that are tied will
be put into a hat and the City Clerk will draw out one of the names. The name that is drawn will
be appointed to the open seat on the board or commission sought by such applicant.
6. The Mayor may call for a recess at any time during the voting process to allow Councilmembers to
caucus. Caution should be exercised during a caucus to avoid “serial meetings” as these types of
discussions are not allowed under the Open Public Meetings Act.
7. The names of the applicant(s) selected will be added to a Resolution, with final approval required by a
vote of the City Council.
F.
Letters will be sent to all applicants informing them of their appointment or thanking them for applying.
Staff liaisons will contact new appointees in advance of the first board or commission meeting.
Appointment Process to Vacant Positions (Council Rules of Procedure, Section 8.13)
A.
When vacancies occur, they are filled for the unexpired terms in the same manner as described in Section
8.12 (see above process). The City Council will be notified of vacancies so they may encourage residents to
apply.
B.
In the event a vacancy occurs mid-term, the City Council shall appoint a person to fill the unexpired term
within 60 days.
C.
If the mid-term vacancy occurs for a position with six months or less remaining in the term, the City Council
may elect to fill the unexpired term and the next four-year term concurrently.
Open Government Training Requirement (Council Rules of Procedure, Section 8.14)
Within 90 days of the appointment to a board or commission, all new members must complete the Open
Public Meetings Act training required by the Open Government Trainings Act and provide proof of completion
of such training to the City Clerk.
Please be advised that personal information provided on this form may be disclosed to requestors under the Public Records Act (RCW 42.56).
CITY OF MERCER ISLAND
Advisory Board or Commission Application
Please complete the entire application to assist the City with the appointment process.
I am interested in the following Board(s)/Commission(s):
Mercer Island Arts Council
Design Commission
Parks & Recreation Commission
Planning Commission
Open Space Conservancy Trust Board
Utility Board
Name
Home Phone
Address
Cell Phone
Work Phone
Email
Please be advised that personal information provided on this form may be disclosed to requestors under the Public Records Act (RCW 42.56).
business. By checking this box, I am acknowledging that I have reviewed the meeting schedule for the
boards or commissions I am applying for and confirm that I am committing to attend regularly scheduled
meetings.
ARTS COUNCIL: Second Wednesday of each month
at 6:30 pm at the Mercer Island Community &
Event Center.
DESIGN COMMISSION: Second and fourth
Wednesday of the month at 7:00 pm in the City Hall
Council Chambers.
OPEN SPACE CONSERVANCY TRUST BOARD: Third
Thursday of Jan, Mar, May, Jul, Sep, & Nov at 6:00
pm (as needed) in the City Hall Council Chambers.
PARKS & RECREATION COMMISSION: First
Thursday of the month at 6:30 pm in the Mercer
Island Community & Event Center.
PLANNING COMMISSION: First and third
Wednesday of each month at 6:00 pm in the City
Hall Council Chambers.
UTILITY BOARD: Second Tuesday of the month at
7:00 pm (as needed) in the City Hall Council
Chambers.
Guidelines available online at http://www.mercergov.org/files/CodeofEthicsStatement.pdf.
Applications can be returned via email, dropped off (at the secure, white drop box located outside
th
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