Change of Given Name(s) and/or
Gender Identity Information
Background Information
The University’s Office of Registrarial Services produces various kinds of records based on personal information supplied
by a student or outside agency. These records include but are not limited to ID cards, class lists, student directories,
transcripts, degrees and scholarship information (“University Records). The University‘s Student Information System
(SIS) requires a person’s first (given name) and last (family name) which together with the student ID number is used by
the SIS to identify the student.
Procedures
This form cannot be used to change a student’s family name. If you would like to request a change to your family name
for University Records, complete the “Change of Legal Name Request Formon the Enrolment Services Downloads page.
Students who wish to legally change their given name(s) and/or family name should consult the Government of Ontario
website at https://www.ontario.ca/page/change-name.
Students who wish to change their given name(s) and/or gender identity for the purposes of University Records must
normally complete the Change of Given Name(s) and/or Gender Identity form and submit it in person with government-
issued photo identification to the Office of Registrarial Services, 3rd floor, University Centre. Photo ID is required to match
the student record to the person making the request.
The University reserves the right to refuse to accept preferred given names that are not compatible with the SIS such as
given names which are symbols or are based in whole or part of numerical sequences. The University will retain a
historical record of all given names as part of the Registrar’s student record.
The preferred given name(s) will be used by
the University in future correspondence to the student and about the student with external parties.
Limitations
Students who use this form will change their given name(s) and/or gender identity for University of Guelph purposes only.
This form does not legally change your given name(s) and/or gender identity. External institutions including but not limited
to OSAP, banks, RESP providers, potential employers, other universities, passports, police records check (required for
some courses and student placements), Canada Revenue Agency (income tax receipts) and student health insurance
providers may not accept or recognize the new preferred given name(s) and/or gender identity. Students understand and
agree that inconsistency between the preferred given name(s) and/or gender identity used by the University and the given
name(s) and/or gender identity used by external organizations may cause the student unexpected difficulty and it is solely
the student's responsibility to resolve such difficulties.
Students may wish to consider changing their name back to their formal legal name prior to graduation (by the deadline
given for diploma name changes) in order to avoid some of the problems outlined above.
Other Considerations
Student ID card: Your Student ID card must match your name in the SIS. You will be issued a new ID card when you
submit the Change of Given Name(s) and/or Gender Identity form to Enrolment Services. No fee is required.
Email address: If you would like to change your email address after submitting your form, please contact the CCS Help
Centre at 58888help@uoguelph.ca
Did you know? The University of Guelph has a Sexual and Gender Diversity Advisor who provides one-on-one confidential
advising related to sexual orientation and gender identity and assists LGBTQ2IA+ students with navigating the University
system. You can connect with them at 519-824-4120, extension 54166 or sgd@uoguelph.ca
Change of Given Name(s)
and/or Gender Identity
This form may be used to change your given name(s) OR your gender identity OR both your given name(s) and your
gender identity. Please complete the fields relevant to your request. The fields indicated with an asterisk (*) are required
for all requests. Please bring the completed form and government-issued photo ID to the Office of Registrarial Services,
3rd floor, University Centre. Photo ID is required to match the student record to the person making the request.
Confirmation of Information Currently in University of Guelph Records
*Current given name(s): First: Middle:
*Last/Family name:
*Date of birth (YYYYMMDD): *Student ID #:
NEW Name and/or Gender Identity Request
New given name(s): First: Middle:
Graduation status: I expect to graduate in the next three months and would like this change in given name(s) reflected on
my diploma. If yes, please note that this form must be submitted by the second week of May for June convocation
ceremonies, the second week of September for October ceremonies, and the second week of January for February absentia
conferrals.
Yes No
I wou
ld like my gender identity to be re corded in the S tudent Information System as:
Male F
emale Another gender identity Undeclared
My preferred salutation to be recorded in the Student Information System is:
Mr. Mrs. Miss Ms. No salutation
Student Acknowledgement
I am the person identified above. I hereby request that the University of Guelph change my given name(s) and/or gender
identity for their records.
I have read and understand the information provided in the document attached to this form,
titled "Change of Given Name(s) and/or Gender Identity Information." By signing below, I acknowledge that the
inconsistency shown between the preferred given name(s) and/or gender identity used in University Records and the
given name(s) and/or gender identity used by external organizations may cause me unexpected difficulty, and it is solely
my responsibility to resolve such difficulties.
*SIGNATURE:
*DATE:
For Office Use Only:
Date Received: / / (Y/M/D) Staff Signature:
Notice of Collection, Use and Disclosure of Personal Information
The University of Guelph collects personal information under authority of the University of Guelph Act (1964) and the Freedom of
Information and Protection of Privacy Act (FIPPA), R.S.O. 1990, c.F.31 as amended. The information collected will be used to process
your request as identified on this form. Information may also be used by other University of Guelph officials to carry out their authorized
academic and administrative responsibilities, and for other purposes as outlined in the Notice of Collection, Use and Disclosure in the
applicable Undergraduate/Graduate Calendars. Should you have any questions concerning the collection of your personal information,
you can contact the Office of Registrarial Services at (519) 824-4120 ext. 58731.
Last revised: July 17, 2019
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