Letter of Permission Conditions
Note: $50.00 fee is required at time of submission.
The following conditions will apply when a Letter of Permission is granted by the University of Guelph. For additional
information, refer to the appropriate Academic Calendar (Undergraduate Calendar and Diploma Program Calendar).
• A student who wishes to enrol in a course for credit at another institution and have that course considered a credit
toward a University of Guelph degree must complete a Request for Letter of Permission form and obtain the
appropriate approvals as indicated on the request form PRIOR to applying for admission to the other institution.
• Course descriptions from the host institution must be provided to the student’s Program Counsellor with the
Request for Letter of Permission form for approval.
• When a Letter of Permission is granted to a currently registered student, it will be provisional pending successful
completion of the continuation of study requirements for that semester. If a student is not eligible to continue, the
Letter of Permission may be cancelled by the University of Guelph.
• Students must normally be registered at the University of Guelph for the final semester of their Degree Program. If
a Letter of Permission is granted for the final course(s) of a student's program, it is not likely that the student will
be able to graduate at the next Convocation. For example, if a course is taken during the Summer Semester, the
probable Convocation is February. If a course is taken during the Fall Semester, the probable convocation is June.
• Students are responsible for adhering to the host school's visiting student application process and deadline. Once
admitted to the host school, the student must also adhere to the host school's deadline to add courses.
• Any changes in the courses taken on a Letter of Permission must have the appropriate approvals from a Program
Counsellor. A revised Request for Letter of Permission form must be signed by a Program Counsellor and
submitted to Enrolment Services.
• Changes to the application term will be treated as a new application and a $50 application fee will apply, i.e.
student initially applies for the Summer term but does not attend and then wants to change it to the Fall term.
• If a student chooses not to complete the requested course(s) on a Letter of Permission, the student must provide
official documentation from the host institution that confirms withdrawal or non-registration. If this has not been
received by the 20th class day of the semester following the scheduled course, a grade of "F" will be entered on the
student's internal academic record (if official documentation is subsequently received, a course drop will replace
• A student taking a course on a Letter of Permission is responsible for ensuring that the other institution forwards
the official transcript directly to the Academic Records Coordinator, Enrolment Services, Office of Registrarial
Services. Further, the transcript for the course taken must be received by the 20th class day of the semester
following completion of the course, otherwise a grade of "F" will be entered on the student's internal academic
record. If official documentation is subsequently received and a passing grade was earned, a CRD (Credit - pass
standing granted) will replace the F. If a failing grade was earned, the F will remain on the internal record.
• All courses for which a Letter of Permission has been granted and the grades attained (either CRD or F) will be
included in all internal academic records (e.g. program/academic evaluation). The official transcript of the
University of Guelph will indicate the number of credits taken and earned on a Letter of Permission and the name
of the host institution; it will not include the course number(s) or title(s).
• Courses taken on a Letter of Permission will count toward cumulative credit attempts.
• Courses taken on a Letter of Permission will not count in the term or cumulative average.