Official Transcript Request Form
Note: The University of Guelph Transcript includes both the Undergraduate and Graduate records as applicable.
If you owe money to the University of Guelph your request will not be processed.
Transcripts may be ordered in person, via mail or fax to:
Office of the Registrarial Services, Enrolment Services (Fax: 519-763-6809)
Processing Time: 5 business days
Please order Open Learning Transcripts through the Office of Open Learning
A. Student Information
First Name:
Surname:
Previous Surname:
Student ID:
Date of Birth (y/m/d):
Street:
Apartment/Unit:
City:
Province:
Postal Code:
Home Phone #:
Work/Cell Phone #:
Email:
B. Academic Information on Transcript
Current Academic Record OR after Current Semester Final Grades
After Degree has been conferred: Date of Graduation (y/m/d)
:
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C. Mailing Instructions
Number of copies to be mailed to below address:
Mail Courier Fax:
Attn:
Complete Name and Mailing Address:
Postal Code:
Number of copi
es to be mailed t
o below address:
Mail Courier Fax:
Attn:
Complete Name and Mailing Address:
Postal Code:
D. Pickup Instructions
Note: Your written authorization is required for someone else to pick up a transcript on your behalf.
Pick-up Transcript Number of Copies:
E. Signatures - REQUIRED
Student Signature:
Payment Signature (Visa or Master Card holder’s signature):
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F. Payment Information
Please indicate if payment will be through Visa or MasterCard
Visa
MasterCard
#
/ / /
Expiry (mm/yy)
/
CVV
Cardholder’s Name:
The card holder’s signature is required on page 2
Payment information will be destroyed upon successful payment process.
Transcript Fee
$12.00 per transcript. Additional costs apply if requesting Fax and/or Courier
Fees:
Ontario FedEx:$15.00 / Fax:$5.00
Alberta - FedEx:$30.00 / Fax:$5.00
British Columbia - FedEx:$30.00 / Fax:$5.00
Manitoba - FedEx:$30.00 / Fax:$5.00
New Brunswick - FedEx:$30.00 / Fax:$5.00
Newfoundland - FedEx:$30.00 / Fax:$5.00
North West Territories - FedEx:$30.00 / Fax:$5.00
Nova Scotia - FedEx:$30.00 / Fax:$5.00
Nunavut - FedEx:$30.00 / Fax:$5.00
PEI - FedEx:$30.00 / Fax:$5.00
Quebec - FedEx:$30.00 / Fax:$5.00
Saskatchewan - FedEx:$30.00 / Fax:$5.00
Yukon - FedEx:$30.00 / Fax:$5.00
U.S Cities - FedEx:$35.00 / Fax:$5.00
International - FedEx:$40.00 / Fax:$10.00
Cou
rier services will not deliver to a P.O Box or Rural Route. It is the student’s responsibility to provide a
complete/accurate mailing address when ordering transcripts.
Receipt will be issued upon request only
Transcripts not picked up within six months will be destroyed
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Transcript Information
A transcript is an official document prepared by the Office of Registrarial Services recording a student’s course and grades.
Please note: authorization for processing official transcript requests must be signed by the student/alumnus. Students must
have met all financial obligations to the University before official transcripts can be released for any purpose.
Transcripts are normally prepared within three to five working days, however, during busy periods (e.g. common application
deadlines) preparation time may be as long as seven to ten working days.
Official transcripts from the University of Guelph will show that a degree has been conferred only after the convocation
ceremony.
Procedures for Ordering Transcripts
By mail:
Complete the “Transcript Request Form”. Remember to sign your request, as it will not be processed without your signature.
Submit your request and the appropriate payment in the form of a cheque, money order (made payable to “University of
Guelph”) or your Visa or MasterCard number including the expiry date to:
Mail to: University of Guelph
Office of Registrarial Services
Enrolment Services
Attn: Transcript Clerk
Third Floor University Centre
Guelph ON N1G 2W1
Fax 519-763-6809
By Facsimile:
Complete the “Transcript Request Form”. Remember to sign your request, as it will not be processed without signatures.
Submit your request and payment, Visa or MasterCard number including the expiry date.
If a student orders a transcript to be faxed and mailed to the same recipient, it is the student’s responsibility to provide a
correct fax number and mailing address. The faxed transcript will be faxed followed by the mailed original to the same
location. If the faxed transcript and the mailed transcript are to be sent to separate locations, this constitutes two separate
requests, and the appropriate fees apply.
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