Fillable Project Checklist Incomplete Policy (Central Oregon Community College)

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Project Checklist Incomplete Policy (Central Oregon Community College)

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Revised AA Presentation Checklist-writable Updated 5/10/2018
Page 1 of 3
Academic Affairs Committee
Form 1:
Presentation Checklist
Name: _____
_________________________________________ Date: ___________________
Department: _____________________________________________________________________________________________________
COCC Contact Information: ___________________________________________________________
Use the instructions for this document to complete your presentation checklist; then e-mail your
completed presentation checklist (not the instructions) to the Academic Affairs chair by his or her
specified deadline. Please note: If an item listed is not relevant to your specific presentation to
Academic Affairs, please mark as N/A. Use as many pages as necessary.
PROPOSAL OVERVIEW
TYPE OF AGENDA ITEM
Information Item (requires approval of AA Chair)
Action Item
Information and committee feedback
Procedure—revision (Attach current procedure with proposed changes illustrated with track
changes)
Procedure—new
Identify suggested location in GPM: _______________________________________________________
Policy—revision (Attach current policy with proposed changes illustrated with track changes)
Policy—new
Identify suggested location in GPM:________________________________________________________
New academic program (Complete only items #1 and #2 on this form and attach stage 2
document.)
Other:________________________________________________________________________________
Incomplete Policy Language
Jared Forell
10/30/18
Admissions & Records
jforell@cocc.edu
Update the Incomplete Policy language (see: G-30-12 Grades) to create flexibility for non-standard courses
(e.g. Aviation Flight Labs) to assign incomplete grades and adhere to the policy. In some courses, a student
may not have completed "approximately 75% of the course requirements," but may still have a reasonable
expectation to successfully complete. The change to the policy language will remove the 75% measurement.
Additionally, approximately 5% of courses that have an incomplete grade attached to them were taught by
individuals who are no longer employed by the college. Without an incomplete contract on file, students who
still have an incomplete grade from these courses may not receive an appropriate or accurate final grade.
Revised AA Presentation Checklist-writable Updated 5/10/2018
Page 2 of 3
BUDGET
INSTRUCTIONAL REQUIREMENTS
OPERATIONAL NEEDS, CURRENT AND FUTURE
STUDENT IMPACT
ANTICIPATED IMPLEMENTATION TIMELINE
N/A
N/A
Establishing an incomplete contract has been expected, but not necessarily enforced. This
will elevate the contract and make it a required component when assigning an incomplete.
This may increase upfront work for Instructional Deans, but will prevent work on the back
end if/when students challenge incompletes, an instructor leaves with outstanding
incomplete grades, etc.
Clarity of remaining requirements, expected outcome, and deadline for student.
Documentation to support incomplete agreement and current (or anticipated) grade if an
instructor is no longer available (leaves institution, long-term disability, etc.).
100% of students who receive an incomplete grade should have a contract on file that
allows an Instructional Dean or proxy to provide an appropriate final grade.
Affected departments: Instructional Deans
Process adjustments: currently, there is not policy language that requires an instructor complete and
document an incomplete contract with the student. Instructors may need to adjust their incomplete agreement
process and include the contract as a part of it. Instructional Deans will have an increased role as the
clearinghouse for Incomplete Contracts.
General Policy (G-30-12 Grades) will need to be updated.
Catalog ("Academic Information" section, page 22) will need to be updated.
Web (see below; should consider including form on faculty resources page?):
- https://www.cocc.edu/departments/admissions/grades-and-student-records/default.aspx,
- https://www.cocc.edu/departments/admissions/grades-and-student-records/grade-options-and-policies.aspx
- https://intranet.ad.cocc.edu/departments/human-resources/employee-forms.aspx
Anticipated implementation date: fall 2019 (align w/ catalog and policy manual updates); new form could be
introduced online earlier, if appropriate.
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Project Checklist Incomplete Policy (Central Oregon Community College)

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Completed 24 July 2020

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