Prior to February 1 of each year, the Vice President for Instruction will provide a written
evaluation with recommended action. This document will be sent to the President, copied to the
candidate, and placed in the file. The candidate will then have five working days to respond to
the letter (if they choose) by sending a response for the file. Candidates who write a letter in
response to the VPI letter The candidate must also sign off on their his or her file within those
five days, to affirm receipt of their response letter into their file. This process must be completed
prior to Tenure Committee review of the file.
After the file closing date (January 15) and before the last Monday in February, the
Tenure Committee will review tenure candidates’ files, hold deliberations, and vote on whether
to recommend individual candidates for tenured status. It would be ideal for all tenure candidates
to review their files, ascertain they are complete, and acknowledge that completeness with a
signature; however, the Tenure Committee will review files of tenure candidates regardless of
whether they provide their signature.
Prior to March 1 By the last Monday in February, the Committee Chair shall submit to
the President a list of all faculty members considered by the Committee. The Committee
Chair shall outline the Committee’s recommendations for each individual considered and shall
state the basis for such recommendations.
Any member of the Committee may submit an individual report on any matter voted on by the
Committee. The individual report may support the majority or may present a minority view.
Copies of the individual report shall only go to the Chair of the Tenure Committee, to the
appropriate Vice President/Dean, and to the President.
The Tenure Committee may take the following actions:
1. Recommend granting of tenure,
2. Recommend not granting tenure,
3. Recommend an additional year as a probationary period*. (This option may include
recommendations for specific conditions to be met or actions to be taken, as determined
by the committee Committee.)
*The Tenure Committee shall recommend an additional year as a probationary period for any
tenure candidate who does not have a complete personnel file and has not submitted a “Missing
Document” form by January 15.
Committee Process During Deliberations:
The Tenure Committee reviews all content in the candidate’s personnel file. During candidate
deliberations, only items contained in the file can be used as part of the discussion. Discussion of