Tallahassee Community College
Study Abroad
Student Forms
Student code of conduct
Emergency information sheet
Student application
Agreement of participation
Scholarship application
Travel protocol
Application attachments
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9. The use or possession of a firearm while on
the study abroad trip.
Sexual Harassment
Language and/or behavior inappropriate to these circumstances will not be considered acceptable. This will
only make the trip an unpleasant experience for those traveling with you. No one should be made to feel
uncomfortable on the basis of their gender. Examples would include unwanted sexual advances, sexually
charged language, or any behavior that would be deemed inappropriate. Any observed instances of sexual
harassment should be immediately reported to the faculty leader.
Students are to return to their assigned rooms at night. For your own safety and comfort, overnight guests
are not permitted.
TCC Alcohol and Drug Policy
1. TCC has a zero-tolerance policy regarding the purchase, sale, possession or consumption of drugs other
than those permitted in the program’s host country and prescribed by a physician. Students found to be in
possession of or who have purchased, sold, or consumed any illegal drugs or to have misused any
prescribed drugs, will be removed from the program at the student’s expense and without any refund.
2. Alcohol misuse is defined as alcohol consumption that is harmful or potentially harmful to the program
participant or others. Alcohol abuse is misuse that is consistent and systematic. Alcohol misuse may include
but is not limited to any of the following behaviors caused by alcohol consumption:
7. Conduct which is disorderly, lewd or indecent; breach of peace; or aiding, abetting, or procuring another
person to breach the peace on TCC premises or at functions sponsored by, or participated in by TCC.
8. Any violation of the law of a host country.
The Travel Study Programs of Tallahassee Community College (TCC) provide an excellent opportunity for
students to experience first-hand the language and culture of both the United States and foreign countries
that they have been studying on campus. It is also an excellent opportunity for social interaction and
personal growth.
However, it is important for students to remember that the Student Conduct Code that is in effect on the
TCC campus also applies to Travel Study Programs. Any violations of the Conduct Code by students in
the Travel Study Programs experience will be documented and reported in the same way that they are on
campus. Such violations could result in the student being sent home and/or being required to attend a
disciplinary hearing conducted by the Campus Life Office. Serious cases could result in a student being
suspended or expelled.
Examples of student behaviors that are violations of the Student Conduct Code are as follows:
2. Disruption of the teaching or administrative process.
3. Verbal abuse, threats, intimidation, harassment, coercion.
4. Physical abuse or any conduct that threatens or endangers the health or safety of another person.
5. Failure to comply with directions of TCC officials (anyone who officially represents TCC) acting in
performances of their duties.
6. Use, possession, or distribution of narcotic or other controlled substances except as expressly permitted
by the law of the host country.
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a. Underage drinking
b. Absence from academic activities or events;
c. Illness or incapacitation;
d. Loud, abusive, inappropriate or disrespectful behavior;
e. Destruction of property;
f. Disobeying the host countries laws and regulations; and
g. Purchasing or transporting large amounts of alcohol for personal or shared consumption.
3. Students are expected to abide by the alcohol and drug laws of the country or countries
where they are studying or traveling. It is the responsibility of students to learn and
understand the laws and regulations of their host country or countries. Regulatory
information for various countries is available at the U.S. State Department’s “Consular
Information Sheets” (http://travel.state.gov/travel/cis_pa_tw/cis/cis_1765.html)
For the most part, students in the Travel Study Programs have had excellent attitudes and have maintained a
record of excellent behavior. This information is meant to be helpful in maintaining that record.
Students who wish to participate in TCC’s Travel Study Programs must sign the agreement below indicating,
among other things, that they have read and understood the above information, and that they agree to abide by
TCC’s Code of Conduct.
Upon enrolling in a Travel Study Program, I assume an obligation to conduct myself in manner meeting
with the standards established by the college and its faculty. If I ignore this obligation, I understand
disciplinary action will be taken.
Furthermore, I will comply with the travel agency’s rules, standards, and instructions for student
The undersigned releases from all liability, and indemnity and hold harmless school, Tallahassee
Community College and any employee, agent or representative thereof from any and all liability, actions,
causes of actions, claims, judgments, costs or expenses, arising out of or in any way related to injury,
illness, death or loss incurred by the participant while participating in or traveling to or from this
I understand that Tallahassee Community College is not responsible for any injury or loss I may suffer
when I am traveling independently or am otherwise separated from my non-college-sponsored activities.
_____________________________ __________________________________
Signature of Applicant Printed Name of Applicant
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Tallahassee Community College
Emergency Information Sheet
The following information is intended to be of assistance to Tallahassee Community College and lead faculty
should an emergency situation occur. If there are any changes prior to the trip departure, please update the
form. (Note: Information provided here will be kept confidential and used only in the case of an emergency.)
PERSONAL AND CONTACT INFORMATION FOR: _________________________________________
Allergies (medicine, food, etc.):
Medical problems or conditions that should be known in case of an emergency:
List any medications being taken and reason:
Parent/guardian/person to contact in case of emergency (PLEASE LIST 2 CONTACTS):
Name: ______________________________________________
Address: __________________________________________________________________
City/State/Zip: _____________________________________________________________
Telephone: ( )
E-mail: ______________________________________________
Relationship to participant (ex. Spouse): _________________________________________
Name: ______________________________________________
Address: __________________________________________________________________
City/State/Zip: _____________________________________________________________
Telephone: ( )
E-mail: ______________________________________________
Relationship to participant (ex. Spouse): ________________________________________
I give my permission to Tallahassee Community College and its agents to contact the person I have identified
as my emergency contact in the event the lead faculty member or Tallahassee Community College feels such
action is necessary.
_______________________________________ ______________________________
Signature Date
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pg. 5
Tallahassee Community College
International or Domestic Travel Study Programs
Student Application
Personal and Contact Information
Phone: ( )
Passport #:
Date of Exp.:
Issuing Office:
Program Information
Name of program for which you are applying:
Destination of Program:
Lead Faculty Name:
Program Dates:
Course prefix and reference number: _____________________
Approved by: ________________________________________________________________
Professor Signature
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Tallahassee Community College
International or Domestic Travel Study Programs
Agreement of Participation
I understand that approval to participate in this program may include a review of my academic and disciplinary
records. I give Tallahassee Community College and lead faculty making decisions on my participation to review these
records. Furthermore, I understand and agree that if I should be approved to participate in this program I will
continue to be subject to the rules and regulations of Tallahassee Community College in both academic and personal
behavior. I also agree to be subject to other rules given by the lead faculty of this program. I also will be subject to all
laws of the host country. I understand that failure to obey any rules or laws may result in the premature ending of
my participation in this program. I will be responsible for all expenses as a result of disciplinary sanctions or illegal or
unacceptable activity.
As a participating study abroad student, I understand the need to be willing to learn about host cultures and be open
to new ideas even though they may be culturally challenging. I recognize that customs and standard of living may
differ significantly from the U.S.A. I am aware that it is both inappropriate and culturally insensitive to use this time
to promote religious or political agenda; further, such behavior can cause offense and potentially place me in harm’s
way. I understand that, while the United States of America represents the right of freedom of expression, this is not
a universal right and may not be protected by law in some countries. Consequently, I will demonstrate a respect for
the host culture even though I may not agree with all aspects of that culture, and I understand that behavior that is
inconsistent with this statement may lead to my removal from the program.
I understand and agree that Tallahassee Community College reserves the right to decline to accept or retain me in
the Program at any time should my actions or general behavior impede the operation of the Program or the rights or
welfare of any person. Similarly, if my conduct violates any policy or procedure of Tallahassee Community College, I
understand that I may be required to leave the Program in the sole discretion of the College’s representative(s),
agent(s) or employee(s), and I may be referred to the appropriate college officials for further disciplinary actions. In
such an event, no refund will be made for any unused portion of the Program.
I agree to provide access to back-up funds to be used in case of shortfall due to emergencies or currency fluctuations.
I agree that Tallahassee Community College and its agents and employees are not responsible for any injury or loss
that happens during the travel and study abroad program, during periods of independent travel (which is
unsupervised), including travel to the travel sites, travel beyond the end-date of the program, travel when
participant is absent form supervised activities or when the participant elects to engage in unsupervised activities
that are not part of the study abroad program.
I understand and agree that Tallahassee Community College assumes no responsibility or liability, in whole or in part,
for any delays, delayed or changed departure or arrival times, fare changes, dishonors of hotel, airline or vehicle
rental reservations, missed carriers connections, sickness, disease, injuries (including death), losses, damages,
weather, strikes, acts of God, circumstances beyond the control of the College, force majeure, war, quarantine, civil
unrest, public health risks, criminal activity, terrorism, expense, accidence, injuries, damage to property,
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bankruptcies of airlines or other service providers, inconveniences, cessation of operations, mechanical defects,
failure or negligence of any natures howsoever caused in connection with any accommodations, restaurant,
transportation, or other service or for any substitution of hotels or of common carriers beyond the College’s control,
with or without notice, or for any additional expense occasioned by any of the foregoing. If due to weather, flight
schedules, or other uncontrollable factors, I am required to spend additional nights, Tallahassee Community College
will not be responsible for my hotel, transfers, meal costs, or other expenses. My baggage and personal property are
transported at my risk entirely.
I further represent and warrant that I have no condition, physical or mental, which requires special medical attention
or accommodation during my participation in the Program. (If you have such a condition, please list it here:
I, individually, and on behalf of my heirs, successors, assigns, and personal representatives, hereby release and
forever discharge Tallahassee Community College and its employees, agents, officers, trustees, and representatives
(in their official and individual capacities) from any and all liability whatsoever for any and all damages, losses or
injuries (including death) I sustain to my person or property or both, including but not limited to any claims,
demands, actions, causes of action, judgments, damages, expenses, and costs, including attorney’s fees, which arise
out of, result from, occur during or are connected in any manner with my participation in the Program and/or any
travel incident thereto.
I, individually, and on behalf of my heirs, successors, assigns, and personal representatives, hereby agree to
indemnify, defend, and hold harmless Tallahassee Community College and its employees, agents, officers, trustees,
and representatives (in their official and individual capacities) from any and all liability , loss, damage, or expense,
including attorney’s fees, which arise out of, occur during, or are in any way connected with my participation in the
Program or any travel incident thereto.
I agree that this Waiver, Release and Indemnification Agreement is construed under the laws of the State of Florida,
U.S.A.; and that if any portion hereof is held invalid, the balance hereof shall, notwithstanding, continue in full legal
force and effect.
Signature of Student_____________________________________________ Date_________________
(If student is under the age of 18, parent/guardian’s signature is also required.)
Signature of Parent/Guardian _____________________________________ Date_________________
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pg. 8
Tallahassee Community College
Scholarship Application
Personal and Contact Information
Phone: ( )
Program Information
Name of Program:
Dates of Travel:
Faculty sponsor name:
Requirements for Application
The award of the scholarship is a competitive process. A complete application will include the following:
A three-hundred word essay explaining why you would like to participate in this study abroad
The above documents and your academic record will be reviewed by an objective committee of faculty
and administrators. If you are awarded a scholarship, you will be notified.
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Travel Protocol
When traveling as a group, we will ask that all of you make our task as easy as possible. We are
attempting to move a large number of people at once, therefore we will consistently ask that you “hurry
up and wait;” and “stay together. We ask for your patience and cooperation. It would be inconsiderate
to ask the entire group to accommodate one individual’s schedule or needs. Please do not be late for
assigned times. Please anticipate any special needs that you may have, such as food or needs with regard
to medications. The consumption of alcohol during travel to and from the conference is not permitted
under any circumstances, for anyone traveling with the group, regardless of age. Please be aware that we
are representing the college while traveling, and want to create the best possible impression. All travel
must be done with group.
Because of heightened security, even casual jokes can be taken the wrong way. Please always maintain a
professional demeanor while traveling. Your behavior not only affects you, but the rest of the group
traveling with you.
Air Travel:
Please help in clearing security within a reasonable time frame.
On your person:
Please place cell phones, keys, and other metal/electronic items in your carry-on bag prior to
going through security. It’s easier to keep track of. Your laptop/tablet has to be taken out and be
put through separately. Take off your jackets and shoes as well and place them on the screening
Carry-on Baggage Rules:
Passengers may carry through security checkpoints travel-size toiletries (3 ounces or less) that fit
comfortably in a single, quart-size, clear plastic, zip-top bag. After clearing security, passengers
may bring beverages and other items purchased in the secure boarding area on-board aircraft.
Larger amounts of prescription liquid medications and diabetic glucose treatments must be
declared at the checkpoint for additional screening.
Approved Personal Carry-on Items:
1 purse, briefcase, garment bag, camera bag;
or 1 laptop computer (computers cannot be checked and must be carried on);
or 1 item of a similar or smaller size to those listed above.
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Checked Baggage
Your 1st checked bag will be charged for each direction. You will be asked to pay at check, each
way. Unless otherwise arranged, students are responsible for bag fees. Once selected, please
check the specific airline website for costs and weight limits. Overweight bags will incur an
additional fee. Please pack accordingly and check the weight of your bag prior to leaving for the
Hotel Accommodation, Honor Bars and Room Phones
Students are normally paired 3 to 4 per room. Please be respectful of the privacy and property of
other students in your room. Respect and curtesy should also be shown to the other hotel guests
and hotel staff. Students will be held responsible for any damage to hotel property. Any use of the
hotel facilities, including the room phones, are the sole financial responsibilities of the student.
Room phones should only be used for in-house calls. Do not order room service.
Personal Items
Please be aware you will be traveling with a large group and sharing a room with several other
students. Keeping track of expensive jewelry and electronic devices may prove to be difficult.
Please consider this before bringing these items. The college nor the hotel bears no responsibility
of the loss of your personal belongings.
Power Conversion
Most laptop and cellphone devises are dual voltage, meaning they only need a plug converter.
Other devices, such as blow dryers require a power converter. Please be certain you understand
what your electronic devices require, and that you bring the appropriate adapter. Failure to do so,
will result in serious damage to your electronic devices.
It is strongly recommended that students bring their cell phones (and chargers) for local calls and
calls back to Tallahassee and elsewhere. Most telecommunication companies have very
inexpensive, short term international plans. Many are text/data only. There are also many no cost
text and video services such as WhatsApp and Skype that can be used where there is free Wi-Fi.
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Tallahassee Community College
Attachments Needed for Application
1. Student Travel Health Insurance Verification Sheet
2. Copy of Passport Picture Page