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TCC Building Captains HB (Tallahassee Community College)

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1
TALLAHASSEE COMMUNITY COLLEGE BUILDING CAPTAINS
HAND BOOK
Purpose
Tallahassee Community College (TCC) is committed to campus safety and promotes a
positive, productive learning environment. This commitment alone will not ensure
safety without the involvement and support of the campus community. To better serve
the safety of the TCC community, a Building Captains program has been established.
This program was developed with a primary goal of safety education, awareness, and
training. It is focused on the safety of building occupants through timely dissemination
of information and improved identification of safety hazards.
Scope
The Building Captain program is based on voluntary participation drawn from campus
organizations. Volunteers will be trained to perform as Building Captains, representing
their building. In order for an employee to be a Building Captain, employees will need
approval from their supervision. Building Captains will be offered; on a voluntary basis,
an opportunity to increase skills through progressively higher degrees of training in
emergency management, safety and first-aid as outlined in the Comprehensive
Emergency Management Plan (CEMP). Terms will be for two years at which time the
term can be extended by one year or opened for new volunteers. Building Captains
who wish to remain in place after three years may do so with supervisor approval. The
Emergency Management and Safety Coordinator (EMSC) will be responsible for
administration of the program with the TCC Safety Committee providing advisory
oversight. The EMSC and Environmental Safety Technician (EST) will only provide
education and disseminate information that is intended to increase safety awareness
and facilitate response actions during training and actual emergencies. During actual
emergencies (fire evacuations etc.), trained first responders such as the Tallahassee
Fire Department, will assume on-scene incident command.
2
The Tallahassee Community College CEMP is designed for use by the entire college
community. The CEMP establishes standard operating guidelines, based on existing
policies and procedures, for the response to an emergency impacting the College. The
CEMP describes the emergency management roles and responsibilities of the entire
college community and provides a strategy to be prepared as possible for the most
likely hazards. The CEMP is designed to protect lives and property through effective
use of college, local, state and federal resources.
Organizational Roles and Responsibilities
The following roles are considered critical for emergency management response.
Through their leadership positions on campus or a center, these organizational roles
provide representation to virtually every area, department, building and location of the
College.
Campus Leaders
Vice Presidents are responsible for multiple departments and large areas within
the College.
Deans are responsible for Academic Departments sometimes multiple buildings
and areas.
Directors are responsible for College Programs, Departments, and sometime
satellite centers or locations.
Supervisors oversee smaller units within the College or specialized work groups
and areas.
Building Captains are employees who primarily work within a specified building
and are identified through red “Building Captain” vests. The Building Captains
have been trained in the emergency response plan (Classroom Emergency
Procedures Guide) for their specific office, department or division, as well as the
importance of providing leadership during emergency situations.
A primary and alternate Campus Leader along with the Building Captain(s) will be
designated to specific areas, buildings, and locations.
A current listing of the designated building captains will be maintained on the
Emergency Management website.
https://www.tcc.fl.edu/Current/PoliceDepartment/Pages/Building-Captains.aspx
3
The Roles and Responsibilities of Building Captains
The building captains will be the safety representative and point-of-contact within a
building or designated area for safety matters.
What Building Captains are not…
Building Captains are not to put their own safety in jeopardy. They are not expected to
perform any duties that require expertise and or extensive training, such as putting out
large fires. Building Captains are not to carry out any task that they cannot perform
safely or have not had proper training to perform. When conducting building
evacuations they are not expected to argue with people who do not wish to cooperate,
nor are they safety or emergency personnel experts.
As a Building Captain, your role will be to:
Introduce and identify yourself as a Building Captain for your area.
Report any suspected hazards or suspicious activities to the EST or TCC Police.
Be familiar with the location of occupants in the building.
Be familiar with the evacuation routes and shelter in place procedures.
Direct occupants in your area during an emergency utilizing the:
Classroom Emergency Procedures Guide.
Safety and Health
Building Captains will:
Represent a building / designated area at Building Captain meetings. Maintain safety
bulletin board(s) for that building or designated area. Conduct quarterly safety
inspections within their designated area and report any identified hazards to the EST
for corrective action. Orient all new employees assigned to their designated areas in
fire evacuation procedures, exit locations, safety board information, Classroom
Emergency Procedures Guide, the availability of first aid kits and Automated External
Defibrillators (AEDs), and any other pertinent safety related information. Maintain logs
of inspections and provide these to the EST. Building captains, as designated safety
representatives, will be the first point of contact for safety information and incident
reporting for all building occupants.
4
Fire Protection
Building Captains will:
Be responsible for simple monthly inspections of fire extinguishers and AEDs within
their area. Building Captains will be the point of contact for the EST and to any
emergency response personnel, as circumstances dictate. They will be responsible to
know who needs assistance (handicap or otherwise incapacitated) and will provide
increased training and awareness to building occupants in order to better aid personnel
and response efforts during an emergency.
General Procedures for persons with mobile disabilities
During an evacuation, personnel are directed to assist persons with mobile
disabilities away from the hazard area and towards an “area of rescue
assistance” – a staging area for people to wait until emergency personnel arrive.
An “area of rescue assistance” is an area adequately separated from the rest of
the building by fire resistive construction, such as an enclosed stairwell; this area
will receive attention first. If it is safe to do so, a volunteer should remain with the
person. Make sure access to the stairs is not blocked. If unable to go to the
stairwell due to smoke, fire, or otherwise, occupants should stay in their current
location and notify a co-worker who can pass the location information to the
Building Captain.
General Procedures for the Hearing Impaired
Some buildings on campus are equipped with fire alarm flash strobe lights. The
flashing strobe lights are intended to alert hearing impaired individuals. If the
area does not have strobe lights, or the person with hearing disability does not
see the lights, do the following:
• Get the attention of individuals by touching their shoulders, flashing room
lights, or waving your arms.
• Write on a board or paper the nature of the emergency and evacuation route.
• Use visual cues and gestures to explain what is happening and what to do.
5
Things Building Captains should do:
ORIENT YOURSELF
• Know the entire layout of the building and the various evacuation routes. Have at
least two escape routes out of the building.
• Be familiar with the location of occupants, including individuals with functional
and access needs, in your building.
• Identify ideal locations for Shelter-In-Place events.
• Know the locations of, and how to operate fire extinguishers and EvacuTracs.
• Know all the other Building Captains in your building and in the adjacent
buildings.
• Locate and know how to activate all fire alarms in your building.
• Know what hazards are in your building. Identify ways to avoid the hazards
during evacuation or shelter-in-place events.
• Know where the college’s (or site’s) Incident Command Post will be established.
• Know where emergency equipment, supplies or kits are located in your building.
ORIENT OTHERS
• Introduce yourself to individuals in your area and identify yourself as the Building
Captain. Briefly explain your duties.
• Orient new employees on the emergency procedures for the building.
TRAININGS, DRILLS & MEETINGS
• Attend training workshops and activities specifically designed for Building
Captains.
• Participate in College wide Emergency Drills or Exercises and take them
seriously
• Represent your building at Building Captain Meetings. If a Building Captain from
your area is unable to attend the meeting, ensure they receive the pertinent
information from the meeting.
6
Additional Training
• Training may include evacuation and shelter-in-place drills along with tabletop
exercises to assist you in becoming familiar with emergency procedures and to
test the effectiveness of the program. Training will be provided by the Emergency
Management and Safety Coordinator (EMSC) in conjunction with the
Environmental Safety Technician (EST). Additional safety or emergency
management training opportunities you would like to pursue will be provided
upon request.
SEE SOMETHING? SAY SOMETHING!
• Report any suspected hazards, suspicious activities or any injuries to the
appropriate party: Maintenance & Operations, Campus Safety, College
Administration, or TCC Police.
BE PREPARED
• Have a substitute identified to take your place if you are absent or indisposed
during a drill, exercise or real event.
• Develop an emergency plan for your family. Know the plan for your children’s
school.
• Build an emergency kit for your home, your car and your office.
• Identify resources within your area of responsibility which can be useful in an
emergency (such as food stores, first-aid supplies, bottled water, camping
equipment, etc.)
• Visualize your response to those emergencies that are most likely to happen in
your building. Ask yourself “What If?”
Changing Positions or Leaving Your Building
In the event that you relocate, change positions or no longer want to serve as a
Building Captain, it is your responsibility to notify the Department Head, Dean or
EMSC and return all equipment.
7
Incident Command System (ICS) Training Requirements for TCC
1. General Personnel: Personnel with any role in college emergency preparedness, incident
management, or response.
2. Critical Personnel: Personnel with a critical role in the response to a college emergency
3. Leadership Personnel: Personnel with a leadership role in the response to a college
emergency
General Personnel
Critical Personnel
Leadership Personnel
o All Essential Tallahassee
Community College
Personnel
o All Members incident
Management Team
o All Police Dept.
Personnel
o Supervisory Level
Members
o Building Captains
o President
o Vice Presidents
o Provosts
o Deans & Directors
o Incident Management Team
Course
Course Title
General
Leadership
IS-
100.HE
An Introduction to ICS for Higher
Education (web based)
https://training.fema.gov/EMIWeb/IS/course
Overview.aspx?code=IS-100.HE
X
X
IS-200.b
ICS for Single Resources and Initial
Action Incidents (web based)
https://training.fema.gov/EMIWeb/IS/course
Overview.aspx?code=IS-200.b
X
IS-700.a
An Introduction to NIMS (web based)
https://training.fema.gov/EMIWeb/IS/course
Overview.aspx?code=IS-700.a
X
X
IS-800.b
An Introduction to the National Response
Framework (NRF) (web based)
https://training.fema.gov/EMIWeb/IS/course
Overview.aspx?code=IS-800.b
X
G-300
Intermediate ICS for Expanding Incidents
(3 Day in class training)
http://trac.floridadisaster.org/trac/trainingcal
endar.aspx
X
G-400
Advanced Incident Command
(2 Day in class training)
http://trac.floridadisaster.org/trac/trainingcal
endar.aspx
X
8
Basic and Advanced
Training for Building Captains
Basic:
Initial training each Building Captain receives
Advanced:
For those who volunteer, additional training will be provided. Typically this training will
consist of advanced life safety, in depth emergency management and train the trainer
courses.
Recurring:
Training that will be completed annually
Training
Basic
Advanced
Recurring
Cardio Pulmonary Resuscitation (CPR)
x
x
x
Automated External Defibrillators (AEDs)
x
x
x
First Aid
x
x
EvacuTrac
x
x
x
Fire Extinguisher
x
x
x
OSHA Chemical Awareness
x
Terrorism
x
Blood-borne Pathogens
x
Self-aid and Buddy Care
x
x
Classroom Emergency Procedures Guide
x
x
Comprehensive Emergency Management
Plan (CEMP)
x
Continuity of Operations (COOP)
x
9
LOCATION
MAIN NUMBER
ALTERNATE NUMBER
TCC Police
201-6100
201-6200
TCC EOC Main Room
201-8227
922-2033
TCC EOC Break-Out Room
201-8223
TCC Maintenance
201-8480
TCC President’s Office
201-8660
TCC Provost’s Office
201-6062
TCC Communications/PIO
201-6049
TCC Campus/Civic Engmnt
201-8420
201-6140
TCC Capitol Center
201-7662
TCC FPSI
201-7000
201-7001
TCC GCHE
558-4500 / 558-4507
558-4501 (Police Office)
TCC Wakulla Center
922-6290
TCC Quincy House
558-3620
TCC Information Hotline
201-8800 (public)
201-7971 (employees)
IMPORTANT TELEPHONE NUMBERS
Code #
TCC Required Classes
Date
Supervisor
Emergency Management Independent Training
Completed
PID
IS-001
Emergency Manager: An orientation to the position
IS-100.a
Introduction to the Incident Command System
IS-200.a
ICS for Single Resources and Initial Action Incidents
IS-700.a
NIMS National Incident Management System an Introduction
IS-800.a
NRP National Response Plan an Introduction
G-300
Intermediate Incident Command System for Expanding Incidents
G-400
Advanced Incident Command System Command & General Staff
Professional Development Series
(Electives)
IS-139
Exercise Design
IS-230
Principles of Emergency Management
IS-235
Emergency Planning
IS-240
Leadership & Influence
IS-241
Decision Making & Problem Solving
IS-242
Effective Communication
IS-244
Developing and Managing Volunteers
Suggested Courses and Other Completed Courses
IS-907
Active Shooter
IS-454
Fundamentals of Risk Management
IS-324
Community Hurricane Preparedness
Name:
PID_________
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Completed 25 July 2020

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