Fillable Guide Camp Permit Resource Nov 2019 Editable (Girlguiding UK)

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Guide Camp Permit Resource Nov 2019 Editable (Girlguiding UK)

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1
Guide camp
permit
Contents
2 3
Before you start ..................................4
The important stuff
............................4-7
What do I have to do?
Who else can I take?
How do I get started?
What’s a mentor?
Who else?
Where do I record it all?
Who signs it off?
What happens when I’ve finished?
What’s next after I leave Guides?
Stay safe
Challenge 1: Plan
.................................8
Challenge 2: Sort
................................12
Challenge 3: Prepare
............................18
Challenge 4: Health
.............................24
Challenge 5: Food
.............................. 28
Challenge 6: Activities
..........................34
Challenge 7: Camp
.............................40
A big warm
welcome to the
Guide camp
permit!
Love going camping with your unit?
Ever wanted to go away with some
Guides and be the one in charge? Then
this is the permit for you!
Gather the tents, put on your wellies and
dig out the sleeping bags. Your Guide
camping adventure starts here!
4 5
Before you start
Before you get going, you need to
do a few things first:
If you’re 12,
you can plan and run your camp
on the same campsite as your unit
camp. If you’re 13 or older, you can
camp independently of your unit if
you’d like to. If you aren’t quite 12
yet, have a chat to your leader now
so they know you’re interested.


You’ll also need to take at
least two other Guides who have
done the same (see Who else can I
take for more information). If you
haven’t, you can complete it as
part of your preparation. Lots of
activities in the Camp skills builder
will give you the necessary skills to
turn you into an expert camper.
since
you’ve joined Guides. This can be
with your family, friends or in
guiding.
When you’re ready to go, chat to
your leader.
m
I’m at least 12 years old.
m
I’ve completed the Camp stage
four skills builder.
m
I’ve been camping twice since
I’ve joined Guides.
The important stuff
What do I have to do?
You have to complete seven
challenges to prepare and lead a
group camping for two nights.
Each challenge looks at a different
area of a camping trip.
You can complete the challenges in
any order you’d like, but we
recommend starting at (drum roll...)
the beginning! Some challenges
overlap, so you could do things
alongside each other.
We’ve included some helpful
suggestions of how you could
complete some of the challenges.
But ultimately, it’s your permit, so
it’s up to you!
If you’ve printed out this booklet
to write in, do it in pencil in case
your plans change. You can also
complete some of the stage four
activities as you’re planning for
your permit camp. We’ll point
them out to you along the way!

Who else can I take?
You won’t be camping alone –
you’ll be taking a group of Guides
with you! Your group needs to be a
minimum of four and maximum of
eight, including you.
You need to make sure the majority
of your group (including you) have
also completed the Camp stage
four skills builder. This means if
you’re taking three other Guides, at
least two need to have completed
it, and if you’re taking seven other
Guides, at least four need to have
completed it.
My permit group is:
How do I get started?
Chat to your leader to let them
know you’re interested in
completing your Guide camp
permit. They can help get you
started by finding you a permit
mentor.
What’s a mentor?
Your mentor will be a leader in
guiding who you know. It could be
your Guide leader. They will help
you complete your permit. They’ll
be an experienced camper who’ll
support you and sign off your
permit once you’re done. So, don’t
feel daunted by what you have to
do. You won’t be doing it alone!
Who else?
Apart from your mentor, there are
other adults who’ll help you
complete your permit:
P Your Guide leader – (if they
aren’t your mentor) they’ll help you
with the budgeting, and maybe
even lend you unit camping
equipment (if you ask nicely!).
P Your supervisor – this is an adult
leader who will be nearby when you
do your permit camp. You can call
on them if you need help. This
might be the same person as your
Guide leader or mentor.
P Home contact –This is a leader
who stays at home during your
6 7
permit camp. If something
happens on camp, they will contact
parents/carers and your
commissioner for you to let them
know what’s happened. Your
mentor will arrange this for you.
P Advisers – there are also adults
in Girlguiding who have knowledge
and experience of a certain area,
and they can help with guidance
and support. They can specialise in
anything from walking to water!
Your local residential adviser will
probably be a lot of help during
your permit. Your leader or mentor
will put you in touch as and when
you need them.
My mentor is:
My supervisor is:
My home contact is:
My other advisers are:
Where do you record it all?
You’ll need to keep a note of what
you’ve done as you go along. You
can do it in this booklet. You can
also put together something more
detailed if you’d like to. You could
do this in any way you’d like –
scrapbook, vlog, journal, song, even
a mood board … it’s up to you! Have
a chat with your mentor to help
you decide how it would work best
for you and also them – they’ll
need to look through it at the end
to sign off your permit.
Who signs it off?
Once you’ve planned everything,
run your camp, come home (and
had a rest - phew!), you can get
your permit signed off as
completed by your mentor. They’ll
go through everything with you
before you go, at your camp and
afterwards to make sure you’ve
done what you need to.
What happens after I’ve finished?
Once you’ve done all seven
challenges and it’s been signed off,
you are officially a camping expert!
But the adventure doesn’t stop
there. You can now plan and run
more camping trips for you and the
Guides in your unit using your
permit. Every time you do a trip
you need to follow the same steps
as you did in this permit. Ask your
leader to help you with the
paperwork and finding a
supervisor, home contact etc.
There’s more information on the
Girlguiding website:
Girlguiding.org.uk/
girlledresidentials
What’s next after I leave Guides?
Once you move up to Rangers or
become a young leader, you can
complete the Lead Away permit.
You’ll plan and lead a residential
with your peers, either camping or
indoors. If you’ve completed the
Guide camp permit, there’ll be
some bits of this you can get
signed off at the start. It’s a good
idea to keep a hold of your Guide
camp permit booklet in case you
need it to show your Lead Away
mentor.
Stay safe!
As part of your camp permit
you’ll need to do some research
online. To keep safe online:
P
Don’t share personal
information.
P
Think carefully about things
you find online – are they
trustworthy? If anything
worries you tell someone you
trust, like a parent or leader.
P
Be wary of unknown links
- these can download harmful
files. Get permission from your
parent or carer before
downloading anything.
P
If you upload anything
remember it can be forwarded
to others.

8 9
Challenge
1
Plan
Before you can do pretty much
anything else – you need to know
some of the basics. After all, you
can’t go camping if you don’t know
where or when!
Challenge
1a
it you need to give an idea of
what you want to do or get out of
the camp. Are there lots of
ideas? The scribe will write all the
ideas down, then take a vote on
each idea and go with the
majority.
P
Put out three bowls and label
them aims, themes and
activities. Give everyone in your
group three bits of paper each.
Everyone needs to write an aim,
a theme, and an activity on each
piece and put them into the
correct bowls. Pull out one aim,
one theme and one activity and
read aloud to your group. Keep
going until you have several
different combos. Decide which
one you like best or keep going
until you find one you do!
P
Play a fun game of charades to
suggest aims, themes and
activities. Be as imaginative as
you can and choose the ones
your group are keen to do!
What’s your camp about?
What’s the aim of your camp?
What are you hoping to get out of
it? For example trying something
new.
P
Is there going to be a theme? If
yes, what? For example, under
the sea, outer space.
P
What sort of activities are you
going to do? For example,
swimming, pamper treatments,
wide games.
With your group:
1 This is your first leadership
challenge – understanding what
your group wants and how you can
deliver it! You can do this any way
you’d like.

P Choose someone to be the
scribe, everyone else get into a
circle. Throw an item around the
circle and every time you catch
Ideas for camp
Aims Themes Activities
10 11
Challenge
1b
Challenge
1b
Campsite ideas
Challenge 1 – Sign off
m
1a
Date completed Mentor signature
m
1b
Date completed Mentor signature
Name
Sleeping

Washing


Eating



Activities


Other


Website How to get
there?
Cost? Notes
My camp is going to be at:
from
to
3 Now is a good time to start
writing a kit list. You can add to it
as you go along. Have a think
about everything you’ll be doing –
even the basic things like sleeping
or showering. What do you want
everyone to bring? There are some
examples on page 11 to get you
started. You can come back to this
section once you’ve done some of
the other challenges.
Show your kit list to your group and
see if they have any additions.
Where and when is your
camp going to be?
With your mentor:
1 Have a chat about campsites
nearby that could work. Use the
table on page 11 to make your notes.

P How you’ll get there (and back!).
P
The cooking facilities – will there
be a kitchen you can use, or will
it be on a campfire?
P
What activities you can travel to
or do on site.
P
The cost. You’ll come onto this
more in Challenge 2b, but it’s
good to think about how much
your campsite will be right from
the start.
2 You’ve got the place, now you
need the dates. Decide when you
want to go camping. Bear in mind
the time of year (winter camps are
fun but cold), the activities you
might want to do (ice skating in
summer? Maybe not…) etc. Also,
make sure you check with your
group that the date works for them
as well.
12 13
Challenge
2
Sort
Budgets, paperwork – sound a bit
daunting? Don’t worry! It’s easy
once you know how.
P Equipment hire – camping or
cooking equipment that you
need but can’t borrow. It’s
always worth checking with
local guiding groups in case
they have something you can
borrow for free.
P
Contingency – this is some
spare money to be used in case
of an emergency. You can
decide to take as much as you
want.
With your group:
1 It’s time to pull your budget
together. If you haven’t already, do
the Budget builder activity from
Live Smart skills builder, stage five.

P Give each member of your
group a different area to
research how much it costs.
Come back together and share
the costs – is there anything you
can do cheaper?
P
Create three packages for your
group to choose from, ranging in
cost. You can call them the
bronze (cheapest), silver
(middle) and gold (most
expensive). Present these to
your group and ask them to vote
on one. They might want to
combine some elements from
different packages and create a
new one together.
Challenge
2a


What’s your budget?
Going away camping is great fun.
But unfortunately, it’s not free. You
need to decide how much your
camp is going to cost. This is called
your budget.
You need to know the cost of:
P
Campsite fees. Campsites
normally charge a fee per
person, this information should
be on their website.
P
Food. You won’t know the exact
cost until you’ve been shopping,
but you can work out roughly
what it’s going to be. If you
haven’t already, do the Camp
café activity from Camp skills
builder, stage four.
P
Activities. If you’re doing an
adventurous activity (see
Challenge 7b) then you’ll need to
pay for an instructor and/or
equipment. Most providers will
have their costs online.
P
Transport (including fuel). If
you’re travelling by bus or train,
look up the ticket costs.
P
Supervisor costs – whilst your
supervisor won’t be camping
with you (they’ll be ten minutes
away), you need to make sure
you can cover the cost of things
like their food, and campsite fees
in your budget.
14 15
P Give everyone in your group ten
tokens. Put out some pots with
the above cost categories written
on them. Ask everyone to put five
of their tokens in the pot they
want to spend the most on i.e. do
they want a really good
campsite, great tasty food, or fun
activities? Then get them to put
three tokens in the one they care
about next. The last two tokens,
they can put wherever they like.
Count up the tokens in each pot.
Which one do the group
collectively care about the most?
Use the results to decide where
you want to focus your budget
on.

Spending lots of money on
something won’t necessarily make
it great! For example, you can
spend lots on food, but you can
also cook amazing meals with
cheap ingredients.
With your mentor:
2 Now you’ve thought it through,
it’s time to crunch the numbers.
Use the chart on page 15 to decide
your final budget.
3 Now, you need to know how much
it’s going to cost per Guide. The
easiest way to do this is divide the
total cost of your camp by the
number of Guides coming.
Total cost per Guide:
4 Once you know the final cost, it’s
time to tell your group and start
collecting the money. Show your
group your budget sheet and how
you came to the total amount. Use
the table to track who’s paid what.
Remember to include yourself!
5 Make sure you pay any bills on
time (your campsite fees might
need to be paid before you arrive)
and keep all the receipts. You could
hand out your own receipts to the
Guides once they’ve paid you.
6 It will be helpful to keep track of
all the money coming in and out, to
make sure you have the right
amount of money. Use the table on
page 15.
7 Once you get back, make sure
you do a final count of the money
you’ve spent. You can give back
any you didn’t spend to the Guides
or, if agreed, to your unit funds.
Name of Guide Amount paid
1
2
3
4
5
6
7
8
Date What Amount in Amount out Total
  £40  
    
Challenge
2a
Challenge
2a
Cost Estimated amount Actual amount
Campsite fees
Food
Activities
Transport
Fuel
Supervisor costs
Equipment hire
Other
Total costs
16 17
Challenge
2b
Challenge
2b
Sorting the paperwork
An important part of organising a
trip away is the paperwork. Forms
help you run your camp properly
and keep everyone safe.
With your mentor:
1 Ask them to show you the
following forms:
P
Information and Consent for
Event/Activity form
This form to get permission from
parents/carers for you and the
other Guides to go on your camp
and do the fun activities. Your
mentor will help you fill in part
one, and you then need to give
out a copy to all the Guides
coming on the camp and ask
their parents/carers to complete
part two.
P
Health Information form
This form makes sure you know
about any medical conditions or
allergies before you go. Give a
copy to all the Guides coming on
your trip. You can collect these
just before the event, or on
arrival. Your supervisor (who will
be your first aider) will look after
them for you.
With your group:
1 Give out the forms to your group
and tell them a deadline of when
you want all the forms back.
Collect them back in and use the
form tracker on page 17.

P Operate a rewards system for
the Guides that bring their forms
back in nice and quickly. You
could give them a treat or a
shout out of praise in your unit
meeting.
P
Hold a competition to see who
can get theirs back in the
quickest.

Make sure you thank your home
contact and supervisor after the
camp – even if you don’t end up
needing them!
2 Your leader can help you chase
any late forms. After the camp,
give all the forms to your leader
who will make sure they’re
destroyed as needed.
Challenge 2 – Sign off
m
2a
Date completed Mentor signature
m
2b
Date completed Mentor signature
Form tracker
Information and consent form
Name Completed? Y/N Notes
Health Information form
Name Completed? Y/N Notes
18 19
Challenge
3a
Challenge
3
Prepare
Safety just gets in the way of fun,
right? Wrong! Staying safe means you
have more fun. Discover how to
prepare for anything.

P Read out the following scenario
and ask your group to act it out
as you go along, and problem
solve together how you would
deal with the situation. Your
leader will help you.
You’re enjoying a nice toasted
marshmallow and relaxing on the
first night of camp. Suddenly, you
realise there’s a problem; the
running water on the site has
stopped working. You need to
call someone. Someone pulls out
a mobile phone to call your
supervisor. But wait – there’s no
signal! How will you call someone?

You’ve managed to get phone
signal on your mobile, so you’re
saved from having to walk to a
landline. Wait – the mobile is out
of battery! How could you make
sure the phone doesn’t run out
of battery?

Plan for emergencies
1 As part of this challenge, you’ll
need to complete A Safe Space
level one training –
Girlguiding.org.uk/asafespace
Safeguarding is what we do to
make sure that there is no danger
during any Girlguiding event or
meeting. The aim is to keep
everyone safe by following a few
simple steps.
You can complete the e-learning or
go to a face-to-face training. After
you’ve finished you can print off or
save the certificate, to show your
mentor.
A Safe Space level one
completed on:
With your group and leader:
2 Hopefully your camp will go
smoothly, and you won’t need to
worry about dealing with any
emergencies. But it’s always good
to be prepared – just in case!
There are certain things you need
to know before you go.
20 21
Oh no! All the Guides on your camp
have come down with a case of
‘droolitus’. This is where their
tongues drool uncontrollably. You
need to get help quickly before
they turn into big pools of dribble.
Who do you call?

With your mentor:
3 Chat about the different types of
emergency and when you need to
call the emergency services, your
supervisor, your home contact or
the campsite staff. Sometimes it
might be all four!
4 You can reduce the likelihood of
an emergency by doing a risk
assessment. This is where you look
at anything that could be a danger
(i.e. a risk) and decide how you
would reduce it. For example:
The risk
What could
go wrong?
Who
could be
affected?
How are
you
reducing
the risks
already?
How likely is it to
happen?
High – really
likely.
Medium – it
could happen.
Low – it probably
won’t happen.
How bad would it be
if it did?
Really bad – some-
one could be really
hurt.
Medium – it could
hurt someone.
Not that bad – it
wouldn’t hurt anyone.
Do you need to
do anything else
to reduce it?
What actions will you
take?
Windy
weather
blowing the
tents away.
The Guides
on my
camp,
other people
on the
campsite.
Pegging
down the
tents
securely.
Unlikely (the
weather
forecast is only
light wind).
Medium.
Keep checking
the tent pegs to
make sure they
stay secure,
keep the tents
weighed down
with bags etc.
Make sure the group
check the tent pegs,
when erecting the tent
make sure they pegs
are in the ground,
check the weather
forecast when on the
camp.
Challenge
3a
It might rain whilst you’re on your
camp. This would mean the grass
would be wet, so Guides are more
likely to slip when running on the
campsite. The risk is Guides will fall
over and hurt themselves more
easily. To reduce this risk, you
could check the weather
beforehand, make sure all Guides
bring suitable shoes, and arrange
any running games to take place
inside if it rains.
Chat about all the risks you think
might occur – you can also involve
your group. Think about how you
will reduce these risks. Your mentor
will then help you fill out the table
on page 21:

As you keep planning your camp
you might think of new risks.
Come up with ways to reduce
them, and let your mentor know
so they can add these to the form.
22 23
Challenge
3b
Challenge
3b

P Get everyone to think of one
thing they’d like as a guideline
and write them down on slips of
paper. Stick them altogether on
one big sheet. Read through
them and remove any duplicates.
Is there anything missing? Each
think of a fun rule or one that
relates to your theme and add
these in as well.
P
In pairs, take turns to act out
something that you think would
create a good camp trip
environment. Everyone else
guess what it is, and then write it
down. Do as many as you can
think of!
P
As a group, take turns to say one
word each to come up with
different rules. Once you’ve
created a rule, write it down. This
can end up with some very weird
sentences – so you might need
to do a bit of re-writing to make
sure they make sense!

Make sure your guidelines
cover keeping things clean
and tidy but also being kind
to each other and having
lots of fun!
Challenge 3 – Sign off
m
3a
Date completed Mentor signature
m
3b
Date completed Mentor signature
My camp guidelines:
1
2
3
4
5
6
7
8
9
10
Ask everyone to sign their name on
the guidelines. This means they’re
agreeing to keep to them when on
your camp. Stick them up
somewhere on your camp so
everyone can see them.
Set the ground rules
1 Check the campsite rules of
where you’re staying. Make sure all
Guides coming know what they
are. Site rules are generally
displayed in the campsite office,
near the car park or drop off point
on campsites. You might be able
to find them in advance on the
website.
With your group:
2 Agree some camp guidelines
you’re going to stick to. It might
include things like no littering
onsite, or everyone making sure
they keep their stuff tidy inside the
tent, or even some funny things.
Listen to
others
Be
helpful
Have
fun
Our plan
24 25
Challenge
4
Health
Keeping things clean on camp is key
to make sure everyone stays healthy.
It doesn’t mean you can enforce a
‘no smelly socks’ rule (you can try).



Keeping clean
1 When camping you might find
things get a bit muddy and messy.
Knowing where the nearest clean
water supply and showers are is
important. This is something you
can check with your campsite
before you go. There might even be
a campsite map you can look at
before.
2 Make sure you keep the showers
and toilets clean and tidy. You
might need to take your own toilet
paper and cleaning supplies with
you.
Doctor, Doctor!
1 Hopefully, there won’t be any
medical emergencies during your
camp. But it’s always best to be
prepared! Before you go, find out
the details of:
P
Where is the nearest doctor’s
surgery and local hospital? Give
the details to your supervisor.


P If any Guides are taking any
medication or receiving medical
treatment. You can ask them to
write this on their Health
Information form.

You won’t need to give out or keep
hold of anyone’s medication. The
Guides coming will need to do this
for themselves. But make sure
they know to store it correctly;
you don’t want it getting soggy!
Challenge
4b
Challenge
4a
26 27
Challenge
4c
Challenge
4c
Challenge 4 – Sign off
m
4a
m
4b
m
4c
Date completed Mentor signature
Date completed Mentor signature
Date completed Mentor signature
Item Needs replacing
before camp?
Needs replacing
after camp?
  
With your group:
2 Introduce the first aid kit to your
group and decide where it will be
kept during camp and everyone
knows what’s what. Especially
when cooking or doing activities, it
needs to be nearby!

P Invite a trained first aider to your
meeting and bring your first aid
kit. Take turns to each take an
item out. Each come up with a
scenario you might use that item
for. For example, the scissors. You
might use them to cut bandages
or plasters to size, but also for
cutting clothes if you needed to.
Ask the trained first aider to
explain what the items can be
used for and how to use them.

You won’t have to do any first
aid yourself, your supervisor will
be a trained first aider. But it’s
always good to brush up your
knowledge and learn first aid
skills. Try the First aid skills
builder to help you prepare.
First aid
If you’ve been on Guide camp
before, you might have noticed
that there’s always a first aid kit.
This is to help patch up any
injuries.
With your mentor:
1 Find a first aid kit you can take.
Your unit might have one you can
borrow or you can make a new one.
Check to make sure it’s got
everything you need. Find out what
to include by searching ‘NHS -
what should I keep in my first aid
kit’ online.
If anything is missing, make sure
you replace it before you go and
once you get back! Use the table
on page 27.
Plaster
28 29
Stay safe!
P Never leave a fire unattended
and wait until it is fully
extinguished.
P
Always have a bucket of water/
sand/earth nearby to extinguish
the fire.
P
Never light a fire on peat, under
a tree or near shrubs and bushes.
P
Tie your hair back and make
sure clothes and jewellery are
tucked in.
P
Be aware of how the direction of
the wind could blow your fire.
P
Never cook with or leave your
BBQ inside your tent. This is a
carbon monoxide poisoning
danger. Always leave it outside!
With your group:
2 Practice your cooking method
before you go. Make sure you know
how it works, how to use it safely
and how to use it to cook yummy
food.
Challenge
5a
Challenge
5
Food
The real secret behind
happy campers?
Keeping them well-fed!
Cooking and storage
1 You can’t plan your menu if you
don’t know what you’ve got to cook
on. First, find out if there are any
cooking facilities at your campsite.
It should say this on the campsite
website. If not, decide how you
want to cook. There are several
different ways:
Open fire
P
Many campsites won’t let you
light a fire on the ground. This is
to reduce the risk of wildfires.
You might have to use an altar
fire (this is a fire built on a
structure raising it off the
ground). Check to see if your
campsite provides one.
Gas
P
Check how full your gas bottle/
canister is before you leave. Take
spare(s) and find out where you
can refill your gas bottle. Take
care when replacing bottles/
canisters.
P
Trangia (hiking stove)
P
BBQ
30 31
3 After your practice, together
make a list of all the cooking and
kitchen equipment you’ll need to
take with you:
Equipment needed:

You might need to get different
equipment if your menu changes.
Challenge
5b
Challenge
5a
Challenge
5b
P The activities you want to do
and when. Do you really want to
move around lots after eating a
bunch of snacks?
P
The cooking method and
storage space you’ve got
available. If you don’t have
access to a fridge or cool box,
meat and dairy might be off the
menu!
P
What you’ve budgeted for food.
Remember to account for
snacks. Lots of snacks!

P Hold a menu planning
competition. Give everyone in
your group the task of creating a
menu for one day. Come
together and vote on your
favourite ones. This is especially
fun if you’re doing a themed
camp. Who can come up with
the craziest meal names?
P
If you haven’t already, do the
Camp café activity from Camp
skills builder, stage four to plan
what you want to eat. Use the
table below for your finalised
menu.
Day Breakfast Lunch Dinner
1
2
3
Snacks
and
drinks
Plan the menu
Now you know how you’re going to
cook, it’s time to plan your menu.
You need to cook at least one hot
meal during your camp, but other
than that it’s totally up to you. Will
you have three course meals
every night? Or perhaps
something simpler?

If you want to order a takeaway
for one meal, remember to budget
for this. This doesn’t count as the
one hot meal you need to cook!
With your group:
1 Plan your menu. Before you start,
check any dietary requirements
with your group:
P
Is anyone vegetarian or vegan?
P
Is anyone coeliac (allergic to
gluten)?
P
Does anyone have any
allergies? If they do, make sure
they write this on their Health
Information form.
P
Are there any other dietary
requirements not covered by
the above?
You also need to consider:
P
What time of year is your camp?
If it’s winter, taking hot food and
drinks with you can help warm
everyone up!
32 33
2 Once you’ve planned the menu,
it’s time to make a shopping list!
Go through meal by meal and list
all the things you need to buy. You
can do this either with your mentor
or with your group.
Shopping list:
3 Shopping trip! Before your camp,
go on a group shopping trip to buy
everything you need. Give every
member in the team items to get
and all come together at the
checkout.
Food storage notes:
Food waste notes:
Challenge
5b
Challenge
5c
Challenge 5 – Sign off
m
5a
m
5b
m
5c
Date completed Mentor signature
Date completed Mentor signature
Date completed Mentor signature
Food hygiene
It’s really important that when you
do cook, you do it hygienically.
With your mentor:
1 Decide how you will store food
safely. If you’re taking raw meat,
make sure this doesn’t mix with
any other food. The key thing to
stick to is keeping hot food hot and
cold food cold!
2 Find out how to get rid of your
food waste responsibly. Your
campsite should be able to give
you information on how they do
this, so check their website or get
in touch.
3 Plan your washing up rota to
ensure all your pans, plates and
cutlery are sparkling clean after
every meal. There’s nothing worse
than dried food on dirty plates and
it might attract some unwanted
bugs! Don’t forget you might need
a washing up bowl, liquid, scourers
and tea towels.

If you haven’t already, complete
the Healthy camp, happy camp!
activity from the Camp skills
builder, stage four.
34 35
Challenge
6a
With your group:
1 Decide on the programme of
activities. Think about:
P
What equipment or clothes
Guides would need to bring?
P
Some alternatives if the weather
isn’t suitable.
P
Would everyone enjoy the
activities? Are they accessible
for everyone?
P
The cost.

Play activity bingo to create your
programme plans. See if you can
plan a programme that involves as
many of the below ideas as you can:


































Challenge
6
Activities
It’s time to bring the fun!
Plan your programme
to make sure you get
the most out of
your trip.
Plan the programme
What do you want to do at camp?
Think back to Challenge 1a. What
did you decide you want out of
your camp?

There are two types of activities
you can do on your camp:
• Your activities – like a murder
mystery or a wide game.
• Adventurous activities – like
white water rafting and abseiling.
36 37

One activity could cover lots of
areas – for example, making
smores by the campfire at night.
P Plan your programme to be
accessible for your whole group.
P
Ask everyone to choose one
activity they’d like to organise
and then lead. Work everyone’s
ideas into the programme.
2 Make a schedule of activities
using the timetable below.
Think about:
P
How long each activity will take.
P
What follows what. For example,
do you really want to do
something super active straight
after eating?
Challenge
6b
Challenge
6a
from your Guides’ parents/
guardians on the Information and
Consent for Event/Activity forms
(See Challenge 2b).
Check the safety requirements
and instructor qualifications with
your mentor, to make sure
everything is as needed. You could
also ask the venue or your activity
provider for a copy of their risk
assessment, which you can then
add into your own. Your mentor
can help you check the Girlguiding
website:
Girlguiding.org.uk/activityfinder

You might need to train the other
Guides on using some equipment,
so have a think about the skill
level in your group. Let instructors
know when you book so they can
train your group as needed.
Day Morning Afternoon Evening Alternatives
1
2
3
Activity Equipment? Instructor
qualification?
Safety
standard?
Equipment and instructors
1 Your activities
Now you know what you want to do
and when, it’s time to sort the how.
Do any of them need equipment?
Gather together what you need
before you go. If anything is broken,
make sure to replace or mend it.

Now is a good time to update your
kit list and risk assessment.
2 Adventurous activities
Outdoor sports and activities like
canoeing can be really fun and
exciting! But you’ll need to make
sure you plan it properly, or you
could end up down the creek
without a paddle… quite literally!
With your mentor:
First, you’ll need to get permission
38 39
Challenge
6c
Challenge
6c

If you’re using anything dangerous like hazardous materials, make
sure you read and follow all the safety instructions. Add them to your
risk assessment.
Challenge 6 – Sign off
m
6a
m
6b
m
6c
Date completed Mentor signature
Date completed Mentor signature
Date completed Mentor signature
Equipment borrowed Who/where from? Condition? Returned?
Y/N
Looking after your
equipment
1 Make sure to return everything
you borrowed once you get back. If
you’re borrowing lots of stuff, it’d
be helpful to make a list of who
owns what, so you can make sure
everyone gets everything back in
one piece.
2 If you damage anything you use,
especially if you’ve borrowed it,
make a note of this. Make sure
you tell the person you borrowed
it from and arrange to replace or
fix it. Use the table on page 38.
40 41
Challenge
7
Camp
As you might have guessed, the
Guide Camp permit involves (drum
roll) … camping! And that means
tents. These will be your home for
your camp, so looking after them
properly is the difference
between being warm and
dry or wet and muddy.
Challenge
7a
2 Now you’ve got the tents, the
next step is setting them up. You’ll
have covered this in the Camp
skills builder before, but it’s
important to practise (especially if
you are using different tents!).
With your group:
Organise a gathering with your
group to make sure you all know
what you’re doing before you get
there.

P Hold tent-erecting races. Which
team can put their tent up the
quickest without any mistakes?
Ask a leader to be the judge!
What am I taking? What am I using
it for?
Where I’m
getting it from
 


Tents, tents, tents
1 Once you know how many Guides
you’re taking, you need to decide
which and how many tents to take.
If you or your Guides haven’t got
any tents yourselves, don’t let that
hold you back! Check with your
mentor or leader to see if there are
any you could borrow.

Why not also take along things to
make your camping experience
even better, like chairs, tables and
a tent to store your food in?
Make a list of all the tents/camping
things you want to take:
42 43
P Cracked the putting up? Do the
same for striking (taking them
down).
P
Get into pairs. Blindfold one
person who has to put the tent
up and get their partner to tell
them what to do. If you can put a
tent up in the dark you can
definitely do it no bother!
P
If you haven’t already, complete
the Tent beetle activity from the
Camp skills builder stage four.
3 Make sure your Guides know
what bedding to bring with them,
and how to take care of it. Make
sure you add it to the kit list. You
can practise this is in the
Waterproof! activity in Camp skills
builder stage three.
Challenge
7b
Challenge
7a
Challenge
7b
With your mentor:
You’ll also need to think about:
2 The environment. How will you
make sure your camp doesn’t
harm the area around you? You
might need to take some rubbish
away with you if you can’t use the
bins on site. Have a think before
you go and when you’re there,
make sure you’re being
environmentally friendly.
3 The weather. Do you know how to
take care of the tents in wind and
rain?
4 Tent repairs. Do you know how to
do these? You don’t want to be
stuck in a tent with holes in if it
rains! Complete the Tent Doctor
activity from Camp skills builder
stage five to practice.
My camp layout:
Set up camp
The layout of your campsite is one
of your top priorities. After all, no
one wants to sleep right next to a
loudly flushing toilet and be woken
up every time someone needs the
loo!
With your group:
1 Decide how you want to set your
camp up before you go. Talk
through your plan with your
mentor so they can make sure
it’s safe.

P Give everyone in your group a
label of a tent or object you’re
taking. For example, sleeping
tent, shower/wash tent etc. and
arrange them in your space how
you’d like the camp to be. Take a
photo or mix them all up and
you’ve got 5 seconds to get back
into place. Recreate this once you
are on the campsite and voila!
P
Draw your dream camp layout
and make this into a poster to
take with you. If you’re doing a
themed camp, you can use this
to inspire your drawings!
P
If you haven’t already, do the
Stuck in the mud activity from
Camp skills builder stage four.
44 45
Strike the camp
What needs to be taken down Who’s doing it
Challenge
7c
1 Once your camp is over, you’ll
probably be tired and ready for a
comfy bed. But those tents won’t
pack themselves up!
To make sure you can do this as
quickly as possible, plan how you
want to strike (take down) the
tents. You could pair people up and
give them a tent to strike.

Some of the tents might still be
wet when you need to strike them.
Make sure to unpack them as
soon as you can when you get
home to dry them out and stop
them getting mouldy!
Challenge 7 – Sign off
m
7a
m
7b
m
7c
Date completed Mentor signature
Date completed Mentor signature
Date completed Mentor signature
Happy
camping!
46 47
1 Firstly, you need to chat to some
pretty important people… the
Guides you took with you!
Find out what they thought so you
can use their feedback to improve
what you do next time.
With your group:

P Create a form they can fill in
anonymously and submit back
to you.
P
Label one end of your meeting
space ‘loved it’ and the other
‘loathed it’. Call out some
different aspects of your camp
such as camping, food, activities,
organisation, etc. Ask Guides to
stand in the space depending on
how they felt about that part of
the trip. You can ask them why
they feel that way.
P
Get everyone from your camp to
sit in a circle (you could do this
as the last thing on camp). Get
an object and call this the ‘object
of truth’ or something equally
majestic. Explain that whoever
holds this prestigious object
must tell the truth about your
camp when asked. First, pass it
round and ask everyone what
their favourite thing was and
why. Then ask for something
they’d change or improve
and why.

There’s no such thing as the
perfect camp, so don’t worry if
any of your Guides didn’t like a
certain part of yours. You can’t
please everyone! Use it to improve
the next camp you do.
With your mentor:
2 Chat with your mentor about the
feedback you’ve been given. Do
you agree? What do you think went
well? Anything you loved doing?
What about things you’d do
differently next time?
This is also a chance to reflect on
the new skills you’ve gained or
developed. Did you surprise
yourself?
3 Present back to your unit your
experience of doing the Guide
camp permit. You can do this
however you’d like – make a
scrapbook, a vlog, even a dramatic
reading!
Once you and your mentor are
happy you’ve done all parts of your
permit, they can sign it off as
completed. Well done! Your mentor
or leader will arrange for your
badge and certificate to be
presented.

(name of mentor) ____________________


Date: ________
Mentor signature ______________________


You’ve planned and led
your camp. Well done!
You’re really close to
finishing your Guide
camp permit.
Before you do, it’s time
to reflect on how
it went.
48
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Send for Signing
Email for others to sign
Print
Print document
Choose a Field
Click on a field and
select the person that should complete it
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select the person that should complete it

Guide Camp Permit Resource Nov 2019 Editable (Girlguiding UK)

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Completed 30 July 2020

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