Volunteer Role Description
ID VERIFIER
Would you be able to use your communication and organisational skills to support new volunteers to get
involved in Girlguiding? Volunteering as an ID Verifier with Girlguiding could be for you!
Role title: ...................................................................................................................................
Supported by: ...........................................................................................................................
Suggested time commitment: ..............................................................................................
Length of time in role: ..........................................................................................................
Location: ....................................................................................................................................
If you are interested in this role: .......................................................................................
Girlguiding is the leading charity for girls and young women in the UK. Thanks to the dedication and
support of 100,000 amazing volunteers, we are active in every part of the UK, giving girls and young
women a space where they can be themselves, have fun, build brilliant friendships, gain valuable life
skills and make a positive difference to their lives and their communities.
Our incredible volunteers contribute more than ten million hours to guiding every year. Some give
us a couple of hours here and there – helping out with driving for trips and holidays, fundraising and
events planning, or even doing the annual accounts for local groups. Others give their time as Leaders
or Assistant Leaders for units, providing girls and young women with a space where they can be
themselves. Whatever your skills and interests, and no matter how much time you have to spare,
one of our volunteering roles is bound to suit you.
‘As well as giving the girls amazing opportunities, I feel I’ve also
personally benefited from volunteering. It’s really rewarding for me
and I feel I’ve achieved something great.’
Lisa, Girlguiding volunteer
Caring
Challenging
Inspiring Inclusive
Fun
Empowering
© Girlguiding 2016 www.girlguiding.org.uk Volunteer Role Description
ID Verifier
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ID VERIFIER
Level: District/Division/County
Who can do this role?
ID Verifiers can be any adult over 18 years old. They should already be, or be willing to become,
a member of Girlguiding.
Do I need a qualification?
No, but ID Verifiers themselves are required to complete an online criminal record disclosure check
(if they have not already completed one for another Girlguiding role).
What is the purpose of this role?
An ID Verifier is responsible for checking and verifying a volunteers identity documentation to
complete their online criminal record disclosure check using the Girlguiding Disclosure system. The role
of ID Verifier is recorded on the volunteers Go! (our online database) record for the relevant guiding
area which will also provide access to the Disclosure system.
The role of ID Verifier can be held at District, Division or County level; however, ID Verifiers can
complete an online criminal record disclosure check with volunteers outside their own guiding area.
ID Verifiers within Girlguiding Scotland and Northern Ireland will also be responsible for checking
original documents from volunteers for PVG and Access NI.
What will I do in the role?
While the list below outlines the responsibilities of an ID Verifier, you will be working within a wider
team at the same level and responsibilities may vary.
General
zz Be responsible for overseeing online recruitment checks for volunteers requiring one within their
local area.
zz Complete all relevant training for the role, to ensure that you understand all processes thoroughly.
zz Meet new and existing volunteers requiring a criminal record check, to confirm that their ID
documents are valid and details of documents are recorded online accurately.
zz Support the applicants in completing the remainder of their disclosure application online if required,
or provide applicants with unique login details to complete at home.
zz Clearly explain the checking process to applicants, making sure they understand it. Explain what
information, documents and references they will need to provide, and to support applicants with any
questions or concerns.
zz Monitor the progress of recruitment checks, addressing any problems or delays as a matter of urgency.
zz Understand and refer to Girlguiding’s Data Protection Policy in The Guiding Manual, and abide by it.
zz Treat all information with the utmost confidentiality.
© Girlguiding 2016 www.girlguiding.org.uk Volunteer Role Description
ID Verifier
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Being part of your local guiding area
zz Be part of a local Girlguiding community, by attending local meetings and maintaining a good
relationship with other volunteers.
zz Develop and maintain clear communications with the local Commissioner, if required.
Being part of Girlguiding
zz Be committed to undertaking relevant training.
zz Learn about the structure of Girlguiding and how your responsibilities and position fit within it.
zz Be willing to learn about Girlguiding’s national and local strategic aims and how these are being
delivered locally.
zz Learn about Girlguiding’s policies and Code of Conduct.
zz Be an ambassador for the values of Girlguiding
Promoting Girlguiding
zz Promote a positive image of Girlguiding at public events and while taking part in activities outside
the meeting place.
What will Girlguiding do for me?
zz Provide a thorough and appropriate induction to the role and organisation.
zz Help to develop skills and abilities to perform the role by providing relevant training opportunities
(including e-learning where possible).
zz Provide guidance via The Guiding Manual.
zz Provide support and development from fellow volunteers, including a local Commissioner and
Girlguiding Advisers.
zz Host meetings and events to share information at a local level.
zz Reimburse agreed expenses (agreed locally and may differ around the UK).
zz Provide references.
zz Provide a clear complaints procedure and support to resolve problems or disagreements.
Am I right for the role?
Supporting roles in Girlguiding provide essential help to volunteers who work directly with girls and
young women. While we can offer you training and support we would expect you to possess the
personal qualities outlined below.
Personal qualities
zz An open and approachable manner.
zz A high degree of personal integrity.
zz Ability to respect confidentiality.
zz A commitment to ongoing personal development.
© Girlguiding 2016 www.girlguiding.org.uk Volunteer Role Description
ID Verifier
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Skills and abilities
While these skills and abilities are not essential when starting, they should be developed as part of
the role.
zz Excellent communication skills.
zz Computer literate and comfortable with using online databases.
zz High level of organisation and ability to work on own initiative.
Girlguiding welcomes volunteers of all backgrounds, ages, cultures, faiths and abilities. We are flexible,
and volunteering can be arranged to fit around a busy lifestyle.
Please note this is a volunteer role; this role description does not form part of any contract
of employment.
© Girlguiding 2016 www.girlguiding.org.uk Volunteer Role Description
ID Verifier
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