Who can do this role?
Archivists can be any adult over 18 years old. They should already be, or be willing to become,
a member of Girlguiding.
Do I need a qualiﬁcation?
You don’t need a speciﬁc qualiﬁcation to undertake this role. However, the role would suit someone
with a passion for guiding and the history of the charity, and a keen interest in archiving.
What is the purpose of this role?
To collect and sort articles and items of interest to the guiding area, to use as part of the guiding
programme or for special events.
What will I do in the role?
The responsibilities below outline the role of an Archivist; however, you will be working within a wider
team at the same level and responsibilities may vary.
zz Take overall responsibility for the District/Division/County/Country/Region archive collection,
caring for and preserving the historic papers, publications, photographs, badges and uniforms which
form the archive. Ensure that items are kept in a good condition.
zz Communicate with local Leaders and other volunteers in gathering material for the archive.
zz Promote use of the archive, ensuring that it is accessible and members are aware of how it can
zz Provide opportunities for members to use items from the archives in their programme.
zz Set an annual budget based on planned activities and events.
Being part of your local guiding area
zz Be part of a local Girlguiding community by maintaining a good relationship with other volunteers.
zz Develop and maintain clear communications with the local Commissioner, if required.
zz Promote local, national and international opportunities available within guiding as well as externally,
and encourage young members to take part.
zz Keep up to date with new resources and programme initiatives, and use them as appropriate.
Being part of Girlguiding
zz Be committed to undertaking relevant training.
zz Learn about the structure of Girlguiding and how your responsibilities and position ﬁt within it.
zz Be willing to learn about Girlguiding’s national and local strategic aims and how these are being
© Girlguiding 2016 www.girlguiding.org.uk Volunteer Role Description