Checklist to conrm planning for outdoor activity can start
Yes*
Has Girlguiding HQ said that face-to-face guiding is allowed in your area?
Have you checked how many people can meet, in line with local government guidelines?
Have you planned your activity to meet these guidelines?
Is there a suitable and accessible outdoor space you can use for meeting?
Consider cost, drop-off/collection and pick-up while maintaining social distance and safety while there.
Are enough leaders available (minimum 2) to run the activity, safely and within ratio? Consider whether any volunteers are unable
to attend due to Covid-19 symptoms, shielding, work or carer responsibilities.
Do leaders have up-to-date disclosure (DBS/PVG/Access NI) checks?
Take into account extensions on re-checks granted due to lockdown.
Will rst aid be available if needed?
This should be provided either by the venue/activity provider or through qualied Girlguiding volunteers.
Is the rst aid kit available and stocked with appropriate PPE? This includes additional gloves and masks.
Are all members’ details up to date on GO?
Have you planned activities that can allow for social distancing?
Have you added Covid-19 related risks to your risk assessment and submitted it to your commissioner for approval?
If you are using an external provider, have you checked that they are following appropriate social distancing and hygiene measures,
in line with government guidance? If you are not using an external provider
, please write N/A in the box.
Now that lockdown measures are easing in areas of the UK, some outdoor guiding can take place.
If you’re planning an activity with girls outdoors, you need to:
Complete this checklist before. *You can only meet outdoors if you can answer yes to each question.
Complete the risk assessment template
Ask your local commissioner to sign off your risk assessment
Talk with your local commissioner to agree that you can answer yes to all the questions
Checklist and risk assessment form
Using this template, you should risk assess activities, trips and events in line with Girlguiding’s risk assessment policy. Using the information
on the website and this cover page, you should be able to identify effective risk management strategies and tasks to ensure that activities run
safely and effectively.
For more information or support with risk assessments, please speak to your local commissioner.
• Hazards are anything that has the potential to cause harm (e.g. cars, trip hazards, exposed electrical wires, theft, etc.).
• Risk is the likelihood of something happening, combined with the severity of the harm that could be caused by one or more hazards
Risk management is a dynamic cycle that needs to be repeated in order to effectively manage risk. The frequency of reassessment will
depend on activity, and new risks could occur that have not previously been assessed. In this instance, a dynamic risk assessment is required.
Risk assessment: Outdoor event/activity
Including coronavirus considerations
1. Identify hazards
2. Identify all those who may be
affected by the hazards
3 Estimate the current level of risk,
and precautions in place
4. Decide if new measures are needed
5. Record your ndings.
Agree actions and timetable
Look at things that can cause injury or damage, thinking about
activity, location and surroundings.
Think about the people around, not just members, who could be
injured or affected by the activity.
See matrix below. Think about how serious the risk is to people and
property. What is already in place to prevent the injury or damage
and does this reduce the risk?
List actions required to reduce risk.
Decide if you want to go ahead.
Make sure everyone knows what they are going to do and by when.
Make sure it is done and record it.
What to do How to do it
Slight harm
(Supercial injuries, minor cuts and bruises)
Harmful
(Minor fractures, ill health leading to minor disability)
Extremely harmful
(Multiple injuires, major fractures, fatalities)
Unlikely
(Rarely happens)
Low risk Low risk Medium risk
Likely
(Often happens)
Low risk Medium risk High risk
Very likely
(Nearly always happens)
Medium risk High risk High risk
Severity
Likelihood
Decision: once all the actions are carried out can you eliminate or safely manage the risk of harm to ensure you
can safely go ahead with this event/activity (i.e. have degree of challenge, harm and risk whilst being condent
the control measures in place will keep girls safe)
Yes No
If you answered ‘no’ to the above decision question, please explain why:
Risk assessment completed by: Role:
Has the risk assessment been shared with the leadership team? Yes No
Risk assessment due for review (must be reviewed with every change to either the activity or
government guidance on coronavirus safety measures):
Date:
Event/Activity (brief description): Date:
Leader in Charge: Total attending: Adults:
1
Girls/Young Women: General Public:
1
Adults refers to adult volunteers who are part of the event/activity delivery team *Refer to the Activities Finder for information about instructor qualications
Consent for Event/Activity forms completed: Yes No N/A Venue:
Instructor qualication checked* Yes No N/A
Event information and risk assessment approval:
Note to leaders:
We recommend you agree with your commissioner in advance how long they will need to review your risk assessment.
We suggest allowing two weeks as a reasonable amount of time.
Hazards
What could cause harm
or damage?
Who or what is
at risk of being
affected and how?
What are you already doing?
How have you reduced
the risk already?
Likelihood of
risk occurring
(L/M/H)
Severity
of risk
(L/M/H)
Are further controls necessary?
What else needs to happen to reduce
the risk to an acceptable level?
Action by:
name/date
Coronavirus infection
Risks below are in
consideration of this risk
and reducing it to an
acceptable level.
All attendees from
spread of virus
through close
contact.
L ow
Hi gh
From public
e.g. Arrive early, assess location
and if there are lots of other people
in chosen open area, move to a
different part of the park.
From parents
Ensure that the information and
consent form for events/activities
has been completed and returned
prior to the event.
In all communications to
parents/carers clearly state that no
girl must attend if she or anyone in
the household is showing symptoms
of Covid-19.
e.g. write to parents, make use of
existing communication channels
such as WhatsApp group to ensure
all parents/carers are familiar with
new arrangements.
Hazards
What could cause harm
or damage?
Who or what is
at risk of being
affected and how?
What are you already doing?
How have you reduced
the risk already?
Likelihood of
risk occurring
(L/M/H)
Severity
of risk
(L/M/H)
Are further controls necessary?
What else needs to happen to reduce
the risk to an acceptable level?
Action by:
name/date
From close contact
between people
All attendees aware of social
distancing requirements and
able to maintain them.
Games to be chosen that
ensure social distance is easy
to maintain.
Ensure ratios are maintained;
must be at least two adults at
activities during this time.
Ensure there is a space where
anyone who starts to display
symptoms of Covid-19 can
wait away from the group to
be collected as soon
as possible.
Check government guidance on
mask wearing and mitigating actions
for your activity and ensure these
are followed.
e.g. Identify in advance any young
members that have not been to
school since social distancing has
come in.
They may be less familiar and
therefore require you to watch them
more closely.
Avoid face to face and shouting and
singing activities.
From close contact
between guides and
leaders
Masks to be added to first aid
kit to be used if social distance
cannot be maintained (e.g.
when delivering first aid).
Gloves to be worn when
administering first aid.
Parents/carers to be asked to
stay within 10 minutes of the
meeting space in case a girl
falls ill or has an accident
requiring medical care.
Hazards
What could cause harm
or damage?
Who or what is
at risk of being
affected and how?
What are you already doing?
How have you reduced
the risk already?
Likelihood of
risk occurring
(L/M/H)
Severity
of risk
(L/M/H)
Are further controls necessary?
What else needs to happen to reduce
the risk to an acceptable level?
Action by:
name/date
Shared equipment to be
minimal. Any surfaces or
equipment touched by multiple
people to be cleaned before
and after activity and hands to
be washed or sanitized after
touching shared equipment.
e.g. Everyone to bring a small
backpack with everything they
require in it. Include coat and a
plastic sitter if it has been
wet weather.
In damp weather, bags to be worn
at all times.
Dry weather they can be stored on
the ground in a designated area,
bags not touching.
Drinks and snacks.
e.g. Everyone brings their own
water in bottle.
Snacks not required.
From poor hand hygiene
On arrival ensure everyone
has clean hands, use hand
sanitizer. Regularly reapply
and always before and after
any contact.
Have ample soap and paper
towels available for hand
washing during the meeting if
practical or use hand sanitizer.
Ensure there is a plastic bag
to enable appropriate safe
disposal of paper towels if
used.
Infection of vulnerable
members
Ensure you’re aware of any
girls/volunteers who have a
medical condition making
them especially vulnerable at
this time so you can take
necessary precautions or
explore alternative ways for
them to remain involved
without attending in person.
Hazards
What could cause harm
or damage?
Who or what is
at risk of being
affected and how?
What are you already doing?
How have you reduced
the risk already?
Likelihood of
risk occurring
(L/M/H)
Severity
of risk
(L/M/H)
Are further controls necessary?
What else needs to happen to reduce
the risk to an acceptable level?
Action by:
name/date
From shared toilets
e.g. short meeting in countryside
with older girls – let them know in
advance if toilet facilities will not be
available.
e.g. disinfect toilet before and after
use.
Participant displays
symptoms after meeting,
raising concerns that others
may have been infected
Ensure all forms are received and
double checked.
Hazards
What could cause harm
or damage?
Who or what is
at risk of being
affected and how?
What are you already doing?
How have you reduced
the risk already?
Likelihood of
risk occurring
(L/M/H)
Severity
of risk
(L/M/H)
Are further controls necessary?
What else needs to happen to reduce
the risk to an acceptable level?
Action by:
name/date
Please use the section below to capture the other hazards and controls at your activity, as you normally would.
This document should be signed-off by the commissioner who supports your unit. Depending on your area this will be your district or division commissioner.
Commissioner’s signature: Date:
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