This role description covers all Secretary specialisms including Badge Secretary.
Who can do this role?
Secretaries can be any adult over 18 years old. They should already be, or be willing to become,
a member of Girlguiding.
Do I need a qualication?
You don’t need a specic qualication to undertake this role.
What is the purpose of this role?
To act as a point of contact for the District, Division, County or Country/Region team, often for a
particular area, such as badges or training.
What will I do in the role?
While the list below outlines the responsibilities of a Secretary, you will be working within a wider
team at the same level and responsibilities may vary. Secretaries with a particular specialism will have
zz Act as point of contact for members in a specic area, being responsible for ensuring their area is
organised and managed efciently.
zz Order all relevant equipment for the specialism, manage stock and record inventories.
zz Keep accurate nancial records and submit expenses to the designated person.
zz Maintain communication with volunteers in the local area, chasing outstanding bookings or
payments if required.
zz Undertake all relevant training for the role.
zz Set annual budget based on planned activities and events.
Being part of your local guiding area
zz Be part of a local Girlguiding community, by attending local meetings and maintaining a good
relationship with other volunteers.
zz Develop and maintain clear communications with the local Commissioner, if required.
zz Promote local, national and international opportunities available within guiding as well as externally,
and encourage young members to take part.
zz Keep up to date with new resources and programme initiatives, and use them as appropriate.
Being part of Girlguiding
zz Be committed to undertaking relevant training.
zz Learn about the structure of Girlguiding and how your responsibilities and position t within it.
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