This role description covers all Administrator specialisms including Training and Event Administrator.
Who can do this role?
Administrators can be any adult over 18 years old. They should already be, or be willing to become,
a member of Girlguiding.
Do I need a qualication?
You don’t need a specic qualication to undertake this role. You may be provided with training on
a particular subject depending on your specialism.
What is the purpose of this role?
To provide administrative support that contributes to the smooth running of the Unit, District,
Division or County Team.
What will I do in the role?
The responsibilities below outline the role of an Administrator; however, you will be working within a
wider team at the same level and responsibilities may vary. Administrators with a particular specialism
will have additional duties.
zz Provide administrative support to the Commissioner/Unit Leadership Team as required.
zz Act as point of contact for events and trainings, taking bookings and providing information.
zz Stock and manage team equipment, stationery etc.
zz Respond to all correspondence via post and email and send out letters to members as required.
zz Support the team with managing budgets and keeping nancial records.
zz Undertake all relevant training for the role including membership systems access.
Being part of your local guiding area
zz Be part of a local Girlguiding community, by attending local meetings and maintaining a good
relationship with other volunteers.
zz Develop and maintain clear communications with the local Commissioner, if required.
zz Promote local, national and international opportunities available within guiding as well as externally,
and encourage young members to take part.
zz Keep up to date with new resources and programme initiatives, and use them as appropriate.
Being part of Girlguiding
zz Be committed to undertaking relevant training.
zz Learn about the structure of Girlguiding and how your responsibilities and position t within it.
zz Be willing to learn about Girlguiding’s national and local strategic aims and how these are being
zz Learn about Girlguiding’s policies and Code of Conduct.
zz Be an ambassador for the values of Girlguiding.
zz Promote a positive image of Girlguiding at public events and while taking part in activities outside
the meeting place.
What will Girlguiding do for me?
zz Provide a thorough and appropriate induction to the role and organisation.
zz Help to develop skills and abilities to perform the role by providing relevant training opportunities
(including e-learning where possible).
© Girlguiding 2017 www.girlguiding.org.uk Volunteer Role Description