Fillable Starter form to be completed by parents/carers of (Girlguiding UK)

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Starter form to be completed by parents/carers of (Girlguiding UK)

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1
Starting external volunteer 13 years © Girlguiding 2020 girlguiding.org.uk
Starter form to be completed
by parents/carers of young
external volunteers
aged 13 years
This form should be used by
parents/carers of:
13-year-old young external volunteers
Get new skills, inspire girls and have fun all whilst
working towards the volunteering section of an
external scheme.
Why is this different to the starter form
for the parents/carers of 14-17-year-old
members?
Members aged 13 and under can’t log into GO to
update/access their own details. We use a different
form to get the right contact details of their parent/
carer. Once they’re 14, their leader can help them
login to update this themselves.
What does it cost?
All Girlguiding groups (known as ‘units’) charge
subscriptions or ‘subs’ to cover the costs of equipment,
activities and hiring the meeting place. These can be
paid weekly, monthly or each term. There’s also an
annual subscription paid by all members that covers
the day-to-day running of our charity and your local
guiding area. This is sometimes included in unit subs.
Because all Girlguiding units are different costs can
vary. There’s usually an extra charge for special
activities, days out, residential events and holidays.
Your unit leader will share all the information you
need about these in advance so look out for more
information. Those who are in volunteering roles
usually are not required to pay subs.
We try to make guiding affordable for all girls and
young women and there’s help at hand if you can’t
meet the costs. If you’re concerned about any of these
costs, speak to your unit leader and she can tell you
about ways we can help, including our grants.
As Girlguiding is a charity, if you pay income tax we
can use Gift Aid to claim 25p for every £1 you give us,
including your child’s subs. So we’d really appreciate
it if you could sign the Gift Aid form on p7: the extra
money will go straight back to your child’s unit.
What you should do to support
your young person and the volunteers
at the unit?
All of our units are run by volunteers who give up
their time to create an environment that empowers
young members to be the best that they can be. The
Girlguiding community treats everyone with respect
and dignity and values the support that parents/
carers can give to help to set positive examples.
You can help and support your young person and
the volunteers at your unit by:
P
Encouraging your young person to get involved.
P
Checking with your young person to make sure
that they have let the unit leader know in
advance if they are unable to attend.
P
Make sure that you tell your young person if you
change your personal details so that they can
update them on the membership system and
inform the unit leaders of any changes.
This will ensure the young person’s safety.
P
Ask you young person about information and
paperwork (such as consent forms) so that they
can be returned promptly and payments can
be made on time.
P
Positively reinforcing our ethos of treating all
people with respect and dignity.
All 13 year old young external volunteers will be asked
to undertake safeguarding training as part of their role.
If you have questions or concerns about this please
speak to your leader.
Parent/Carer permission to take
part in activities
This will need to be given by you until they turn 18
and includes activities at regular meetings and for
outings and special events. Please check with your
young person for any paperwork. If you have questions
or concerns about this, please speak to your leader.
2
Starting external volunteer 13 years © Girlguiding 2020 girlguiding.org.uk
The sections on this page should be lled in as appropriate for a young external volunteer.
Unit details
Unit subscription details
Leaders
Area support
Your child’s unit is part of a wider Girlguiding family
We take your concerns seriously. If you ever need to talk about an issue with someone other than your
unit leader contact the local commissioner in the rst instance, or our national support team through our
website: girlguiding.org.uk
Local commissioner
Buying guiding uniform, gifts and resources
Once completed please pass pages 1,2 and 3 to the applicant’s parent/carer
Unit name
Meeting place
Meeting day/ time
Unit email
Facebook/ twitter
How often it is paid
How much
It _ the Girlguiding annual
membership subscription
includes
excludes
partly pays for
You can pay it by
Unit main contact
Landline Mobile number
Email
Unit secondary contact
Landline Mobile number
Email
Her unit is part of
This is within County
In Country/ Region
Name
Phone number
Email
To nd your nearest Girlguiding or volunteer
shop ask your leader, call 0161 941 2237 or visit
girlguidingshop.co.uk > Shop Locator.
Your local shop
You can buy your guiding essentials online at
girlguidingshop.co.uk
To order by phone from your latest Guiding
Essentials catalogue call 0161 941 2237.
For any buying queries please email us at
tradingshop@girlguiding.org.uk
3
Starting external volunteer 13 years © Girlguiding 2020 girlguiding.org.uk
Essential Information
We copied the information below from the Girlguiding ‘Join’ enquiry you lled in. It’s essential the information
we collect, store and use for your child’s membership is accurate. If there are any mistakes or omissions,
please correct them. The contact details entered here will be used to contact the young external volunteer.
Once they turn 14, they can give their leader their personal email address so that they can log into GO and
update this to their own contact details should they wish to. Please speak to the unit leader for more information.
Parent/carer details
This must be the person who has legal responsibility for this member. This person must sign this form.
Compulsory eld
2
nd
Parent/carer details – complete as required
3
rd
Parent/carer details – complete as required
Emergency contact details (person to contact if parent/carer above is not available)
Compulsory eld
2
nd
Emergency contact (person to contact if parent/carer above is not available)
Complete as required
Young person’s name
Preferred name
Date of Birth
Name
Relationship to young person
Address
Landline Mobile number
Email
Name
Relationship to young person
Address
Landline Mobile number
Email
Name
Relationship
Address
Landline Mobile number
Name
Relationship
Address
Landline Mobile number
Once completed please ensure the information on pages 3, 4 and 5 is recorded on GO.
Paper copies should be securely destroyed
Name
Relationship to young person
Address
Landline Mobile number
Email
4
Starting external volunteer 13 years © Girlguiding 2020 girlguiding.org.uk
To ensure your child is able to participate and enjoy a range of guiding opportunities during her membership,
we ask that you complete the following health information. Any information that you give about a child’s
disabilities or health condition will be used to help volunteers make guiding more accessible for your child.
We recommend that you speak to your unit leader about support and adjustments the unit can provide.
Compulsory eld
Unit meeting activities can often involve equipment, materials and food. Therefore please add any allergies
or dietary requirements here.
Please tell your leader if there is anything else happening in you child’s life which will help our volunteers to
support them and look after their safety
Do you consider your child to be disabled or to have a health condition? This could include
physical impairments, learning difculties or disabilities, mental health difculties, sensory
impairments, or any other medical conditions including epilepsy, asthma and diabetes.
If your child would benet from adjustments in order to help her participate fully please
also see our adjustment plans online.
Disabilities or
health conditions
Allergies
Dietary
requirements
Once completed please ensure the information on pages 3,4 and 5 is recorded on GO.
Paper copies should be securely destroyed
5
Starting external volunteer 13 years © Girlguiding 2020 girlguiding.org.uk
What will you do with my data?
It’s simple. We need the information you share with us to run our exciting activities and to satisfy our legal
responsibilities. We’ll keep it safe for as long as your child is an active member. We promise we’ll only share
your information if:
P
you ask us to
P
the law requires us
P
in order to comply with our policies so your child can enjoy an activity safely
P
it’s in the public interest
Don’t worry – we’ll never sell your data or share it for any other reason.
Girlguiding is the registered data controller* for all our members’ personal information,
both in the UK and around the world.
Want to nd out more about how we use your information – and your rights?
Visit girlguiding.org.uk/privacy notice
* The organisation that manages and looks after your data
Additional Information request
Please tell us which school your child attends
School
Transport Arrangements (to be completed by parent/carer)
Compulsory Field
Nothing is more important than your child’s safety, so we need to know who’ll be accompanying them to and
from meetings. If this information changes please inform your leader immediately. When dropping off please
make sure that there is a responsible adult present before you leave.
Dropping off
Picking up
Once completed please ensure the information on pages 3,4 and 5 is recorded on GO.
Paper copies should be securely destroyed
6
Starting external volunteer 13 years © Girlguiding 2020 girlguiding.org.uk
Photo preference – Compulsory Field
We sometimes take photos and/or videos during our activities.
Please indicate below your preference for the way in which we can use the photos of your child.
Choose ONE option only.
[a] ‘Photos/videos can be shared and published and used for marketing - this means I am happy for
photos, videos, storytelling and other visual and audio content of my child to be taken/collected,
used for promotional and marketing purposes, published in public-facing media and shared within
Girlguiding and with partners and local newspapers’.
[b] ‘Photo/videos can be used for unit use only - this means I am happy for photos, videos, storytelling
and other visual and audio content of my child to be taken/collected, used as a record of unit
activities, not published in any public-facing media and not shared outside the unit’. This may include
unit specic social media channels (that are closed to the public).
[c] ‘Do not take photo/videos - this means I do not want photos, videos, storytelling and other visual and
audio content featuring my child to be taken’.
Volunteering
We couldn’t do any of the work without our volunteers. Every extra adult helping out makes a massive
difference – is this something you’d consider? Girlguiding could not run without our volunteers, we have a
variety of different roles, if you can help out once a term, once a year or share a skill…….
We understand that this won’t be possible for everyone, any support you can offer will be warmly welcomed.
Photo/video permissions differ for large scale events (where over 100 participants are present). Consent
forms will state clearly if an event is large scale, and will request parent/carer to tell leaders if they do not
wish photos/videos of their child to be taken at the event.
Communications
To deliver good quality guiding, local leaders will need to communicate with members or young member’s
parent/carer. We need to be able to tell you the information, that you need to know, so together we can
participate in great local guiding. The unit leader may also need to contact you about any last-minute
changes to our plans. Please speak to your unit leader to nd out more.
Phone numbers
I am happy for my child’s leader to store my telephone number on her personal mobile phone
Conrmation
I conrm that the information that I have provided for this form is correct at the time provided and that I
have read the information about supporting my child and the unit volunteers. I am happy for Girlguiding to
contact me in the ways I have indicated above. I understand that the Girlguiding community treats everyone
with respect and dignity and I understand my role in helping to uphold the values of Girlguiding.
Name of child
Signature of parent/carer
Date
Once completed this page should be kept in a secure location for the duration of membership +1 year
Are you willing to help at meetings Regularly Occasionally Never
Can you help occasionally with any
of the following?
Transport Activities Camps or
holidays
Other - if you have interest, skills,
equipment or anything else that
you’d be prepared to share with
your child’s unit at some point,
we’d love to hear from you.
Please give details
You can also register your interest to volunteer on our website at Girlguiding.org.uk/interested
7
Starting external volunteer 13 years © Girlguiding 2020 girlguiding.org.uk
Gift Aid Declaration
Boost your donation by 25p of Gift Aid for every £1 you donate
Gift Aid is reclaimed by the charity from the tax you pay for the current tax year. Your address is needed
to identify you as a current UK taxpayer.
Money that you donate via Gift Aid goes directly to help your child’s unit.
Past, present and future donations to Girlguiding
If the unit you wish to donate to is in England or Wales please complete this box (not all units in E&W have
a charity number – if this is the case leave blank).
If the unit you wish to donate to is in Scotland or Northern Ireland and is registered with the charity
regulator (OSCR or Charity Commission NI) please complete this box.
EVERYONE should complete this box. Compulsory eld
I am a UK taxpayer and understand that if I pay less income tax and /or capital gains tax than the amount
of Gift Aid claimed on all my donations in that tax year, it is my responsibility to pay any difference.
Donor’s details (please print in black ink)
Please notify Girlguiding if you:
P
Want to cancel this declaration
P
Change your name or home address
P
No longer pay sufcient tax on your income and /or capital gains
If you pay income tax at the higher rate or additional rate and want to receive additional tax relief, you must
include all your Gift Aid donations on your self-assessment tax return or ask HM Revenue and Customs to
adjust your tax code.
Once completed this page should be kept in a secure location for 7 years and then securely destroyed
Name of young person
Unit name
Unit Charity number if applicable
P
Do not enter the central Girlguiding charity
number unless you wish the central charity
to receive the Gift Aid.
Scottish Charity Number/Unit Charity
registration number
P
Do not enter the central Girlguiding charity
number unless you wish the central charity
to receive the Gift Aid.
Please treat as Gift
Aid donations all
qualifying gifts of
money made
Today In the past four years In the future
Title
First name or initials
Surname
Address
Postcode
Signature
Date
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Completed 25 November 2020

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