Fillable Role Visit Form Module 3: Programme (Girlguiding UK)

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Role Visit Form Module 3: Programme (Girlguiding UK)

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© Girlguiding 2017 www.girlguiding.org.uk Becoming a Trainer Process - Role Visit Form – Module 3: Programme
1
Role Visit Form – Module 3: Programme
Guidance Notes for person conducting the role visit
This document has been created to assist the person that is carrying out a role visit on a prospective
trainer. Please read these before the role visit. Also, please note that the observer should be an
experienced Girlguiding Trainer.
Before conducting a role visit please be aware;
zz You should make sure that you are visiting the Prospective Trainer in a unit meeting or event
for participants
zz Visiting a volunteer in a guiding role is part of the process of becoming a Prospective Trainer.
zz Your role is to ensure the volunteer is continuing to carry out the role in accordance with the method
of guiding (the 5 essentials).
zz accordance with the method of guiding (the 5 essentials).
zz You can use the visit as a chance to discuss ideas to benet the local team.
zz Visits should be end with you sharing both positive and constructive feedback
✓ Tell the volunteer what went well
✓ Offer suggestions for development
✓ Reiterate good points
zz If not possible immediately afterwards then as soon as is possible
When completing this form please ensure;
zz if handwriting, it is clear and legible
zz There is a ‘Y, N or N/A’ for every point. Please note that we are looking for mostly Y’s or N/A’s in this
column to ensure a clear answer can be given as to whether or not they are accepted
zz That all assessment questions are answered and the accompanying comment box is completed with a
detailed answer explaining why you have given them this mark
zz ‘Notes on discussion’ section is completed and as much detail as possible is given. This is also the
section where you should raise any concerns if applicable.
When this form is complete it should be returned to the Country/Region Lead Volunteer for
Prospective Trainers.
Thank you again for your support in this process.
If you have any questions relating to this form or the becoming a trainer process please email
leadership@girlguiding.org.uk or contact your Country/Region Trainer Qualication Coordinator.
© Girlguiding 2017 www.girlguiding.org.uk Becoming a Trainer Process - Role Visit Form – Module 3: Programme
2
* During the visit please identify whether you are satised with the meeting for each of the following
criteria. Please answer Y, N or N/A as follows and add comments to explain each answer.
Y – Indicates you were satised with what you saw.
N – Indicates you were not satised with what you saw.
N/A – indicates that you didn’t see any evidence.
Leader’s name
and membership
number
Visitor’s name
Role being
observed
Details of visit Unit meeting Date of visit
Points Y/N/NA* Comments
Is everyone participating?
Are the girls working in small groups
and helping each other?
Are individual needs being met?
Is there variety and balance in the
programme for the evening you visit
and for the term?
Does the unit make use of appropriate
Girlguiding resources?
Does the unit organise activities
outside the regular meetings?
Does the unit ever join up with
another unit for a meeting, outing,
sleepover etc?
Are the girls encouraged to move on
to the next section?
Are appropriate programme records
available at the meeting?
Is the meeting place suitable and safe?
Is the Leader’s behaviour towards the
girls appropriate for the age range?
Do the Leaders ensure high standards
of behaviour? Is the level of discipline
appropriate?
Do the Leaders keep their skills and
their knowledge of good guiding up to
date? Are they aware of the learning
opportunities available to them?
© Girlguiding 2017 www.girlguiding.org.uk Becoming a Trainer Process - Role Visit Form – Module 3: Programme
3
The nal part of your visit is to have a short discussion with the Volunteer. Please document your
discussion below in as much detail as possible.
Notes on discussion (with Volunteer wanting to become a Trainer). Please see the following notes on
what the discussion should include:
zz The volunteer’s reection on the role visit, based on the context of the programme/agenda.
zz Use this discussion to ask any questions you have to ensure you are satised that they met all the
sections raised above. If you feel you need more information on any of the points above then this
is the time to discuss further with them.
We conrm that the above has been discussed and is an accurate account of the visit and our
subsequent discussion.
Signature of
Leader
Date
Signature of
Observer
Date
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Completed 25 November 2020

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