Fillable Role Visit Form Module 2 & 4 (Girlguiding UK)

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Role Visit Form Module 2 & 4 (Girlguiding UK)

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© Girlguiding 2017 www.girlguiding.org.uk Becoming a Trainer Process - Role Visit Form – Module 2 & 4
1
Role Visit Form – Module 2 & 4
Guidance Notes for person conducting the role visit
This document has been created to assist the person that is carrying out a role visit on a prospective
trainer. Please read these before the role visit. Also, please note that the observer should be an
experienced Girlguiding Trainer.
Before conducting a role visit please be aware;
zz You should make sure that you are visiting the Prospective Trainer in a unit meeting or event
for participants
zz Visiting a volunteer in a guiding role is part of the process of becoming a Prospective Trainer.
zz Your role is to ensure the volunteer is continuing to carry out the role in accordance with the method
of guiding (the 5 essentials).
zz You can use the visit as a chance to discuss ideas to benet the local team.
zz Visits should be end with you sharing both positive and constructive feedback
✓ Tell the volunteer what went well
✓ Offer suggestions for development
✓ Reiterate good points
zz If not possible immediately afterwards then as soon as is possible
When completing this form please ensure;
zz if handwriting, it is clear and legible
zz There is a ‘Y, N or N/A’ for every point. Please note that we are looking for mostly Y’s or N/A’s in this
column to ensure a clear answer can be given as to whether or not they are accepted
zz That all assessment questions are answered and the accompanying comment box is completed with a
detailed answer explaining why you have given them this mark
zz ‘Notes on discussion’ section is completed and as much detail as possible is given. This is also the
section where you should raise any concerns if applicable.
When this form is complete it should be returned to the Country/Region Lead Volunteer for
Prospective Trainers.
Thank you again for your support in this process.
If you have any questions relating to this form or the becoming a trainer process please email
leadership@girlguiding.org.uk or contact your Country/Region Trainer Qualication Coordinator.
© Girlguiding 2017 www.girlguiding.org.uk Becoming a Trainer Process - Role Visit Form – Module 2 & 4
2
* During the visit you will need to identify whether you are satised the volunteer meets each element of
criteria. Please answer Y, N or N/A as follows and add comments to explain each answer.
Y – Indicates you were satised with what you saw.
N – Indicates you were not satised with what you saw.
N/A – indicates that you didn’t see any evidence –there is reasoning that it is okay that the volunteer didn’t
meet the criteria. For example, the observation may have been away from the usual meeting place.
Volunteers
name and
membership
number
Observers name
Title of
role being
observed e.g.
commissioner,
adviser
Details of visit
e.g. Meeting
or event
Date of visit Start & nish
time
Assessment Questions Y/N/NA* Comments
Is everyone participating? Are the roles
of all participants clear to the group?
Is the volunteer valuing all
contributions and using democratic
decision-making techniques?
Are all the adults working as a
team and involving young people as
appropriate?
Is a clear agenda, topic or focus
being followed?
Are small, task-focused groups used
when appropriate?
Is there evidence of planning?
Are the current principles, projects
and resources of Girlguiding being
actively promoted?
Are start and nish times adhered to?
Is there evidence of good
communication channels in both
directions?
Are appropriate notes or records
being kept? Are these available
to everyone?
Is the event taking place in a suitable
and safe environment?
© Girlguiding 2017 www.girlguiding.org.uk Becoming a Trainer Process - Role Visit Form – Module 2 & 4
3
The nal part of your visit is to have a short discussion with the Volunteer. Please document your
discussion below in as much detail as possible.
Notes on discussion (with Volunteer wanting to become a Trainer). Please see the following notes on
what the discussion should include:
zz The volunteer’s reection on the role visit, based on the context of the programme/agenda.
zz Use this discussion to ask any questions you have to ensure you are satised that they met all the
sections raised above. If you feel you need more information on any of the points above then this
is the time to discuss further with them.
Are the needs of all participants being
considered? Is support offered?
Is there evidence on the Method of
Guiding in action?
Please give your general impression of the volunteer’s role in delivering a quality experience for the
participants. For example, did they set the agenda? How did they demonstrate consideration for all
participants? What is their role in health and safety in the group? Also, atmosphere, fun, enjoyment,
channels of communication, exibility, participation.
We conrm that the above has been discussed and is an accurate account of the visit and our
subsequent discussion.
Signature of
Volunteer
Date
Signature of
Observer
Date
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Role Visit Form Module 2 & 4 (Girlguiding UK)

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Completed 25 November 2020

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