Fillable Special Event Permit Application Please read, complete and (City of Newark)

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Special Event Permit Application Please read, complete and (City of Newark)

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Special Event Permit Application
Please read, complete and submit the application below to request a Special Event Permit along with a
$100 non-refundable application fee. Payment must be submitted at the time of the application. Check,
cash or credit card is accepted form of payment to the City of Newark.
This form is not a permit. The completion of the application does not constitute automatic approval. A
permit will be sent to you once approved. No events will be held on consecutive weeks at any one
location / venue.
If your event is a parade, procession, or demonstration, please complete and submit the Parade
Permit Application found on the City’s website at www.newarkde.gov
under the Police Department,
Records Request and Permits, Forms and Applications.
Events requiring Special Event Permits:
Any gathering of people for social, charitable, entertainment, sporting, religious, or commercial
purposes that will affect the ordinary use of public street, rights-of-way, and/or sidewalks, regardless of
whether the event will occur on private property or in public arenas, requires a Special Event Permit
issued by the Department of Parks and Recreation. This definition includes, but is not limited to, fairs,
festivals, concerts, foot races, bicycle races, and walking events. University sponsored events and private
social gatherings are not included. “Private social gatherings” are those events which: are exclusively
contained on private property, make no use of City streets, do not charge any fee or donation, involve
150 persons or less.
Required Notice
The person or persons organizing the event must submit a Special Event Application at least 45 days
prior to the event.
Proof of Insurance
Proof of Insurance in the amount of at least $1,000,000 with the City of Newark named as co-insured
may be required for special events.
Delaware Department of Transportation Special Event Permit
A Delaware Department of Transportation (DelDot) Special Event Permit may be required if the event
occurs on or adjacent to a State maintained roadway. DelDot permit applications can be found at the
following link:
http://www.deldot.gov/information/community_programs_and_services/planned_spec_events/Special
EventPermitv11.pdf
Events occurring on private property
Events occurring on private property require a written statement from the property owner or his/her
designated management agent granting permission for the event. The statement will indicate that the
owner has been apprised of the nature of the event.
If you have any questions regarding this process or need additional assistance, please contact Paula
Martinson Ennis, Recreation Superintendent, at 302-366-7000 Ext: 1042 or email
pmartinson@newark.de.us
.
Today’s Date: _____________________________________________________________________
Event Name: ______________________________________________________________________
Description of Event: ________________________________________________________________
Specific Location Requested/Proposed Routing: (please attach map of route and/or sketch showing the
location of any temporary structures or equipment).
Date(s) of Event:_____________ Set up Date/Time: _________ Breakdown Date/Time: __________
Hours of Event (Please include set up time): ______________________________
Alternate Date(s): __________________________________________________________________
Are tickets or an entrance / participation fee required? Yes________ No _________
Applicant Name: _____________________________Organization: ___________________________
Email: ___________________________ Phone Number:_____________ Cell Number: ___________
Address: __________________________________________________________________________
City: __________________________State: _______________ Zip Code: ______________________
Contact Person (Individual in Charge on Day of Event): _____________________________________
Contact Person Cell Phone: ___________________________________________________________
Number of Police Officers requested/needed and types of duties requested (e.g.: security, traffic, etc.):
_____________________________________________________________________________
(The Newark Police Department determines the number of officers required once additional Extra Duty
Officer application is completed and accepted. Form can be found on the City’s website at
www.newarkde.gov
under the Police Department, Records Request and Permits, Forms and
Applications.)
Serving Alcohol? Yes___________ No____________
(Note: No alcohol is permitted on City of Newark parkland or property. A separate permit from the
Officer of Alcoholic Beverage Control Commissioner may be required if serving alcohol.)
Serving Food? Yes____________ No ____________
If yes, please describe _______________________________________________________________
(Note: If any selling or distribution of food or drink occurs at the event, all food vendors must have a
temporary Food Handling Permit from the Delaware Health Department at 258 Chapman Road, Newark,
DE 19702, (302) 283-7110.)
Will sanitary facilies be available? Yes____________ No ___________
If yes, please describe___________________________________________________________________
(Note: Two portable toilets are required for the first 100 ancipated parcipants / aendants and one
for each 100 aer.)
If planning to erect tents or canopies, please describe: ________________________________________
(Single tents or canopies measuring over 400 square feet require a permit from the City of Newar
k
Building Department.)
Quanty: ______________ Sizes:___________
Will you be providing a generator? Yes __________ No____________
Specicaons _________________________________________________________________________
(If yes, a City of Newark Building Department permit may be required.)
Will you be seng up a stage? Yes _____________ No ____________
Specicaons__________________________________________________________________________
Will there be amplied sound? Yes ____________ No ___________
Please describe ________________________________________________________________________
(If yes, the City of Newark noise ordinance must be followed.)
Will there be outside vendors? Yes ____________ No ___________
(Please see food vendor requirements above under serving food.)
If yes, please list vendor’s names and contact informaon:
_____________________________________________________________________________________
_______________________________________________________________________________
______
The City of Newark does not provide any equipment or supplies (tables, chairs, stages, etc.) for events.
Addional Comments:
_____________________________________________________________________________________
_____________________________________________________________________________________
THIS FORM MUST BE RECEIVED ALONG WITH $100 APPLICATION FEE BY THE PARKS AND RECREATION
DEPARTMENT AT LEAST FORTY-FIVE (45) DAYS PRIOR TO THE DATE OF THE SPECIAL EVENT. RETURN
FORM TO:
Paula Mar�nson Ennis
Parks and Recrea�on Department
220 South Main Street
Newark, DE 19711
302-366-7000 Ext: 1042
pmarnson@newark.de.us
CASH CHECK CREDIT CARD SECURITY NUMBER
CARD NUMBER:
EXP. DATE
Name on Card (Print): ____________________________________________
Signature:______________________________________________________
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Completed 14 July 2020

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