WVC Veteran Office | Wenatchee Campus | Wenatchi Hall Rm2136 |veterans@wvc.edu | www.wvc.edu/veterans |509.682.6817
RESPONSIBILITIES AND GUIDELINES FOR VETERANS AND DEPENDENTS
Students are required to submit a signed class schedule to the WVC veteran office each quarter. Once
received, an enrollment certification for approved courses will be submitted to the Veterans
Administration (VA); the student will receive an email from the VA.
Students are required to submit any class schedule revisions throughout the quarter to the WVC veteran
office; failure to do so may result in an overpayment and potential repayment of funds to the college
and/or to the VA.
Students should meet with their WVC Faculty Adviser and request an Academic Degree Plan outlining
the courses needed for the degree or certificate being pursued; a copy should be submitted to the WVC
veteran office. Failure to do so may cause delays in VA enrollment certification processing and Tuition
Assistance payments. New students may schedule an appointment with an Educational Planner.
The VA allows benefit payments for required courses in VA approved degree programs.
The VA does not allow payment for classes previously completed unless the student’s WVC Faculty
Adviser is recommending that they be repeated due to the length of time that has passed.
The VA will allow payment for Remedial courses, or those that are below the 100 level, if indicated as a
recommendation on the student’s compass test placement score; however, remedial distance (online or
hybrid) courses cannot be certified.
Any recommendations from the Faculty Adviser for class repeats, course substitutions, or remedial
courses below placement recommendations, must be outlined in an email, requested by the student and
sent to the WVC veteran office prior to certification.
Courses can be certified for only one degree at a time unless a degree program has been submitted by the
student and approved by the State Approving Agency.
Students are responsible for communicating prior college credits and requesting official credit evaluations;
credit evaluations must be requested and completed within 2 quarters. Failure to do so may result in
delays of VA benefit payments as well as student overpayments.
The Degree or Certificate Program being pursued must match the Program Intent on file with the
registration office prior to certification of VA education benefits.
Students changing degree or certificate programs are required to submit a ‘change of program form’ to the
WVC veteran office as well as change their program intent with the WVC registration office. Students will
need to request a new Academic Degree plan from their Faculty Adviser, and must also request an
evaluation of credits for the new program through the WVC registration office. Copies of both the
Academic Degree plan and the completed credit evaluation should be submitted to the WVC veteran office.
Independent study and Hybrid courses count as distance or online credits for VA purposes.
Military Tuition Assistance approval forms should be submitted to the WVC veteran office.
All forms and class schedules should be submitted to the WVC veteran office no later than the tuition due
date each quarter to ensure timely processing of VA certification enrollments. Students not using CH33,
CH33 TOE, or CH31 benefits are required to make payment arrangements prior to the tuition deadline or
registered classes may be dropped.
The WVC veteran office accepts digital copies of forms and signed class schedules.
Students with mitigating circumstances such as illness, conflicts between school and work or child care
schedules, or those called up to active duty should notify the WVC veteran office.
Failure to attend the full quarter and complete classes as well as receiving “W”, “I”, “NP”, or “F” grades
may result in overpayments and potential repayment of funds to the college and/or to the VA.
Students must follow and maintain academic progress outlined in the WVC catalog to avoid termination of
benefits.
VA education benefit payments are pro-rated for the term based on the number of days in the specified
term; monthly benefit amounts can be found at www.gibill.va.gov
My signature below indicates that I have read and understand what is required of me to continue my
education benefits through the Veterans Administration and Wenatchee Valley College.
Student Signature: ___________________________________ Date:_______________
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