2019‐2020
PleasesubmitthisformtotheCampusLifeoffice|VanTassell5005
 A CTIVITYRE QUES TFORM

ONEACTIVITYFORMPEREVENT
ThisformistonotifyCampusLifeofanyandallproposedprograms,
activities/events/projects,andpurchases.ThisformisonlyforRegisteredorCertifiedClubsand
theASWVCSenate.
Thisformmustbesubmittednolessthan2weekspriortotheactivitydatealongwithany
additionalrequiredforms.Todetermineadditionalformsrequired,pleaserefertothenoted
documentsatthebottomofthisform,oraskCampusLifestaff.
ActivityType(Checkonlyone):CampusEventClubActivity*Fundraiser
(involvesallcampus)(involvesonlyyourclub)(specificeventtoraisefunds)
Today’sDate: EventDate(s):
Name: Phonenumber:
ORGANIZATIONINFORMATION:
GroupName: Advisor:
MemberSignature:AdvisorSignature:
**Advisorsmustbepresentatallevents**
ACTIVITYDETAILS:
ActivityTitle:
ActivityLocation:
StartTime: EndTime:Foodservedatevent?YESNO 
AnticipatedNumberofAttendees:  Eventopen to public?YESNO
ExpectedExpenses?YES***Amount$
(Estimatehigh)
NO
***Priorapprovalisrequiredforallpurchases
Cashboxneeded?YESNO Cardreaderneeded?YESNO
IunderstandthatImustincludethenondiscriminationstatementonallfliers/posters?YES
Ispromotionalflierattached?YESNO
***Promotionalfliermustbesubmitted2weeksbeforeevent.
ActivityDescription:
*AdvisorIffundraising,pleaseinitialtheapplicablestatement:
WewilluseS&Afundsand/orothercollegefundstoprepareforthisevent(asseedmoney,etc.),andwill
followallcollegeandstateguidelinesforuseofthesefunds.
WewillNOTuseanyS&Aorothercollegefundstoprepareforthisevent.
PleaseseebackofthisformforRoomSchedulingRequest
ReceivedbyCampusLife
Initials:
Date:
***FOROFFICEUSEONLY***
DocumentssubmittedtoCampusLifeforprocessing:
RoomReservation
(onback)
PurchaseRequestServiceContract
Meals&LightRefreshments(
Requiredifservingfoodoncampus)
TravelDocuments
click to sign
signature
click to edit
click to sign
signature
click to edit
2019‐2020
PleasesubmitthisformtotheCampusLifeoffice|VanTassell5005
R oomReservationRequest
PleasesubmitthiscompletedformtoCampusLife
Requestor’sName: Advisor:
Phone#: Email:
Club/GroupName:
NameofActivity:
Room#/Space(s)tobereserved:
EventDate(s): Anticipated#ofattendees:
SetupTime: EventTime: to CleanupTime:
Pleaseindicateanyandallneedsfromthelistbelow
Chairs:# Tables:#rectangle: #round:
Podium Microphone(s)# PAsystem
DVD Projector Laptop
Opendoorearly Parking(onlyifpublicisinvolved) Involvesthepublic
Wifiaccess ITVAssistance
Other:
Areyouservingfoodatthisevent?:YesNo **Ifyes,Meals&LightRefreshmentsformisrequired
Ifaspecificsetupisneeded,pleasedrawthelayoutthatyouprefer.