Fillable MWP Lg Group Permit 1 (Mount Pleasant, South Carolina)

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MWP Lg Group Permit 1 (Mount Pleasant, South Carolina)

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1
A Large Group Event Permit is required for any organization or individual (Event Host) planning an activity at
Memorial Waterfront Park (MWP) with an expected attendance of 250 to 499 people (events with an expected
attendance of 500 or more people are not permitted at Memorial Waterfront Park). Please note: It is the Event
Host’s responsibility to read, understand and abide by the Town of Mount Pleasant Memorial Waterfront Park
Special Event Rules & Regulations. All TOMP ordinances must be adhered to in the production of any event.
Town of Mount Pleasant events have priority in use of any Town property. Events renting a facility from the Charleston
Area Convention & Visitor’s Bureau take precedence (permit typically not required with facility rental unless event
will impact areas outside of the contracted rental). Special Event Permit applications are processed in order of receipt
in accordance with considerations the Town Administrator or his/her designee use in deciding on the issuance of a
permit.
EVENT PRIORITY
Town of Mount Pleasant, SC
MEMORIAL WATERFRONT PARK
LARGE GROUP EVENT PERMIT APPLICATION
PERMIT PROCESS
The MWP permit application process begins when the
Event Host calls the Special Events Manager (SEM) to
check date availability. A temporary hold will be placed
on the applicant’s requested date if there are no conflicts.
The applicant must submit a completed Permit Application
to TOMP in a timely manner or the date hold will be
released. Acceptance of an application should in no way
be construed as final approval or confirmation of an event
permit.
Please submit the appropriate application for your
event type along with all requested documents and
fees. During the application review process, you will be
allowed time to provide us with all pending documents
(e.g. certificate of insurance, secondary permits, etc.)
These items must be received before a Special Event
Permit will be issued. Delays in providing these items
will hinder our ability to finish our review process and
approve your application in a timely manner.
SEM reviews permits and facilitates processing through
all appropriate TOMP departments. Should there be any
specific questions or concerns about your event, TOMP
staff will contact you. During the review process you
will be notified if your event requires any additional
information, permits, licenses, certificates or fees.
Depending on the size and type of event, TOMP may
require personnel including Police and/or Fire and/or
Public Services to work the event. All Town personnel
involved during the day(s) of the event will be charged
back to the organizing agency. The Town shall determine
the number necessary to ensure the safety of participants,
minimize the inconvenience to our residents and reduce
the public liability exposure to the organizing agency,
as well as the Town. The bill will be transmitted to the
organizing agency within sixty (60) working days after
the completion of the event, except in the case of off-duty
Police Officers who are to be paid immediately upon
conclusion of the event.
COMPENSATION FOR TOWN STAFFING
The Town of Mount Pleasant does not discriminate on the
basis of race, color, national origin, sex, religion, disability
status or age in provision of services.
NON–DISCRIMINATION STATEMENT
Application processing time depends on the complexity
of each event as well as the thoroughness of the
application. Fees are per day and are non-refundable.
Between 250 and 499 attendees: $400
APPLICATION DEADLINES and FEES
2
Has this organization planned an event before: Yes ___ No ___
How many years has this particular event existed: _____ Where?_______________________________________
Does the event planner have previous experience planning and running the type of event applied for: Yes ___ No ___
Event Website:__________________________________________________________
The Town of Mount Pleasant does not allow the use of any Town property for the purpose of profit (unless for
charitable donations.) No admission fees can be charged except entry fees to races/walks for the purpose of raising
funds for a designated 501(c)(3) charity. Memorial Waterfront Park is a public community park. Special events
may at no time restrict the general public from using the park’s amenities unless expressly approved herein.
I understand that an electronic signature has the same legal effect and can be enforced the same way as a written signature. By checking
this box and typing my name below, I am electronically signing my application.
Application Approval (TOMP Office Use Only)
____________________________________________________________________________________
Signature of Assistant Town Administrator Date
Comments and Special Conditions:
Estimated attendance: ___________ (between 250 and 499; groups of 500+ are not permitted)
The event is private (By invitation only) Open to general public, free Open to general public, entry fee
Requested Park Area:
______________________________________ ________________________________________
Applicant Signature Application Submission Date
Event Name: _________________________________________________________________________________
Applicant Name:_______________________________Organization/Company:____________________________
Mailing Address:______________________________________________________________________________
Work Phone: ______________________Fax: _________________________Mobile:________________________
E-mail(s): ___________________________________________________________________________________
Summary Description of Event (detailed description provided in Section A):
Event Date(s):
Times (begin/end):
Large
Group
Permit
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3
A: DETAILED EVENT DESCRIPTION (attach separate page if needed)
B: SETUP & DISMANTLE DATES/TIMES
Setup Day/Date: ____________________________ Start Time: ___________ End Time: ____________
Dismantle Day/Date: ____________________________ Start Time: ___________ End Time: ____________
C: EVENT ELEMENTS
TOMP does not provide or rent to the public the following items: portable toilets, generators, staging, sound systems, tents,
trash cans, recycle cans, grease traps, sandwich boards, tables, chairs, barricades or other equipment. Note: There is NO
public water or power source available at MWP. If you require water, include details in section Q including where & how it
will be used. TOMP may deny the use of water elements that have the potential to damage property or park grounds.
Check the following items that will be included as part of your event:
___ Road Closures ___ Traffic Control ___ Security ___ Amplified Sound
___ Live Music ___ Portable Restrooms ___ Retail Vendors ___ Food Vendors
___ Tents or Canopies ___ Stage ___ Signs and Banners ___ Inflatables/Jump Castles
___ Need for Electricity (must provide own power source) ___ Grease Disposal ___ Animals
Other: _______________________________________________________________________________________________
E: NOTIFICATION TO IMPACTED RESIDENTS & BUSINESSES
Events that impact Town of Mount Pleasant residents or businesses require notification of neighborhoods/HOAs, company
representatives, etc. by letter/email 30 days prior to event date. Notices must reflect the date, time, locations and types
of activities taking place during the event. Include TOMP contact information in case anyone has questions or concerns:
eventpermits@tompsc.com and 843.884.8517.
Attach a sample of the notification letter/email, a list of impacted neighborhoods and businesses, and their
responses or signatures indicating consent to this application (printouts of email replies are acceptable).
D: EVENT LAYOUT
Attach a detailed site plan of the event to the application email.
Please note the location of entrances/exits, retail and food/beverage vendors, tents, stage, amplified sound, signs or banners,
portable restrooms, trailers, generators, first aid stations, fire extinguishers, garbage and recycling receptacles, barricades,
hazardous materials, fire hydrants, exhibits, and security. The area requested must be reasonably suited relative to the
accessibility, size and nature of the proposed event. The event must accommodate the needs of disabled persons who choose
to participate in the event as their rights are protected under the Americans with Disabilities Act.
FIRE HYDRANTS OR SIDEWALK CURB BREAKS THAT ARE USED FOR ADA
ACCESSIBILITY MAY NOT BE BLOCKED AT ANY TIME.
F: SIGNAGE
Will signs or banners be used onsite? Yes_____ No_____ If yes, provide #, size, location & material:
No off-premise signs or signs in the public right-of-way are allowed. Fastening or attaching any rope, signs, banners, fliers
or other objects to any tree, shrub, or park feature including light poles on any Town of Mount Pleasant property is strictly
prohibited.
4
H: TENTS, INFLATABLES
Will tents or canopies be used during the event? Yes_____ No_____ If yes, list #, types & sizes:
Pavement Holes/Marring: Drilling into pavement (parking lots, streets, sidewalks, curbs, etc.) is strictly prohibited. All
anchoring of tents must be accomplished with weights such as sandbags, concrete or water-filled barrels. Due to irrigation
systems, staking is prohibited unless approval is granted herein for the limited area where staking may be allowed.
Will generators be used: Yes_____ No_____ Note: There is no power available at MWP without facility rental.
Will inflatables (jump castles, etc.) or other attractions be used during the event?
Yes_____ No_____ If yes, list #, type & size (location must be indicated on event layout in section D):
Rental/amusement company name: _______________________________________________________________
Contact Name: ____________________________________ Tel: ______________________________________
Applicants must contract with licensed, insured amusement companies and are required to provide the Town of Mount
Pleasant with a Certificate of Insurance, naming the applicant and the Town of Mount Pleasant as additional insured on
general liability. The equipment may be inspected by the Town of Mount Pleasant prior to use.
G: AMPLIFIED SOUND, STAGE
Section 116.02(B) of the Mount Pleasant Code of Ordinances states that normally any special event permit involving loudspeakers
or amplified music systems will not be allowed after 7:00 p.m. on weekdays and 9:00 p.m. on Fridays and Saturdays.
Will the event have amplified music or sound? Yes_____ No_____ Please describe type of amplified sound/
music: _______________________________________________________________________________________
If musical entertainment is part of your event, describe music (band/musician name(s), # of musicians, acoustic/
jazz/country/oldies, etc.) and, if applicable, schedule of any proposed music or entertainment:
Music or Announcements/other amplified sound: Start time:_______________ Finish
time:___________________
Will sound checks be conducted prior to the event? Yes_____ No_____
If yes, please indicate times: Start time: _____________ Finish time: ______________
I: PORTABLE RESTROOMS
Portable restroom facilities must be provided if TOMP determines that there are insufficient public restroom facilities available.
TOMP may determine the location and total number of required restroom facilities on a case-by-case basis. ADA compliance
is mandatory.
Do you plan to provide portable restroom facilities at your event? Yes No
If yes, how many? _________________ Number of ADA Accessible: _______________
Rental Company: ________________________________________ Event day contact #: __________________________
Equipment Setup: Date ___________ Time___________ Pickup: Date ___________ Time____________
Toilets & handwash stations must be removed immediately following event conclusion during cleanup unless written
permission is granted herein.
5
J: TRASH, GREASE & RECYCLING REMOVAL PLAN
What is your detailed cleanup plan for the event?*
Do you have a sanitation and recycling removal plan? Yes No If yes, describe:
Will you require grease disposal? Yes No *No grease may be poured anywhere on MWP grounds.
What will grease be stored in during the event: ______________________________________________________
Grease pickup company: _______________________________ Event day contact #: _______________________
*Applicants are responsible for cleaning and restoring the site after the event. Cleanup must begin within one hour of event
conclusion and continue until completed. Site must be cleared immediately following event conclusion unless express written
consent is granted by TOMP. All grease and grease containers must be removed from the site immediately following event
conclusion. Improper disposal of cooking liquids may result in fines to the event host. The cost of any TOMP staff overtime
incurred because of an applicant’s failure to clean and restore the site following the event will be borne by the applicant.
K: VENDORS (Anyone who is serving, selling, sampling, or displaying food, beverages, merchandise or services.)
Does the event include retail or food vendors? Yes_____ No_____ Proceed to next section if there will be no vendors.
Attach a detailed list of all vendors. Include business type(s) and required license/permit numbers for each vendor (see bullets
below for required licenses). If food related, include cooking method and food/cooking oil disposal details. All vendors must
be notified of license and permit requirements for event day.
• Persons or Businesses engaged in any “calling, occupation, profession or activity with the object of gain, benefit
or advantage, either directly or indirectly” are required to purchase a Town of Mount Pleasant Business License.
Licenses are based on gross income pursuant to SC Law. Business License forms and ordinances may be found at
www.tompsc.com. TOMP Business License Division: (843) 849-2786.
• Persons selling products are required to have a SC Retail Sales Tax license. SC Dept. of Revenue: (843) 852-3600.
• Preparation and sale of food requires a Food Service Permit from the SC Dept. of Health and Environmental Control. Visit
www.scdhec.gov or call (843) 202-7020. Note: For each cooking location, the Town requires a K Type Fire Extinguisher.
L: PUBLIC SAFETY ISSUES
Crisis Management Contact Information
Each event is required to submit 24-hour emergency
contact information for primary contacts to the Town of Mount
Pleasant Police and Fire Departments.
Primary Contact Name:_________________________________________________________________________
Address:_____________________________________________________________________________________
Phone:_________________________________________ Mobile:_______________________________________
Fire Safety Information
Fire hydrants may not be blocked during any event.
Will the event have any hazardous or flammable materials, such as propane, butane, gasoline, diesel tanks, portable
generators or helium tanks? Yes No If yes, describe:
Please note:
• All tanks must be secured in a manner to prevent accidentally being knocked over.
• All helium tanks not being used shall have their caps in place.
• For each cooking location, TOMP requires a K Type Fire Extinguisher.
6
N: EMERGENCY MEDICAL SERVICES
Will first aid staffing/equipment be provided during the event? Yes_____ No_____
If yes, Emergency Service Provider Name: _________________________________________________________
Phone Number: ____________________________ Alternate Number: __________________________________
Onsite Location: ________________________________________________________________________________
Times of Operation: ____________________________________________________________________________
Note: This type of support will be mandated on a case-by-case basis.
O: TRAFFIC CONTROL PLAN
Proceed to next section if you believe there will be no need for traffic control during your event. MPPD
has final discretion over the Traffic Control Plan, including but not limited to the placement and number of
all barricades, signs, volunteer and Police Officer locations. Please remember the Town does not provide
barricades or other equipment.
Check the type of event:
Run or Walk Bike or Wheeled Race Parade Bike Tour Other__________________________
Start Location: _______________________________ Finish Location: ___________________________________
Estimated # of Participants: _____________Estimated # of Vehicles: ________________
Please provide a Traffic Control Plan to be approved by the Mount Pleasant Police Department. Include the information
below as well as any additional information that may apply to the event:
• The proposed route to be traveled, including the starting and finishing points. Also, clarify the direction the event
will move.
• A routing plan for traffic, which includes roads you are requesting to be closed to vehicular and other traffic during
the event. Include contact arrangements/plan to resolve potential conflicts with people trying to access residences,
businesses, places of worship, and public facilities, or other situations that will be affected by the event.
• Proposed locations for barricades, signs, volunteers, and Police Officers.
• The Police Department must approve and may alter your requested timeline for the closure of all venues.
• A minimum 10-foot wide emergency access lane is required throughout the event site. No permanent structures
or fixed objects may be erected along this route.
• The event must maintain pedestrian access on public sidewalks.
M: SAFETY & SECURITY
Check types of security needed:
Stage Security Money Handling Security
Event Area Security Gate Security
Road Closure Security Other _____________________
Overnight Security From _____: _____ To _____: _____
Requested security times: _______________________________________________________________________
Applicant may be required to hire sworn off-duty Town of Mount Pleasant Police Officers to provide security to
ensure public safety. Such officers should be graduates of the South Carolina Law Enforcement Academy, and a
Police Officer for the Town of Mount Pleasant. Permit applicants will be notified in advance if they are required to
hire off-duty Officers. Officers are to be paid immediately upon conclusion of the permitted event.
7
Road Closure Schedule
Will the event require road closures and/or barricades? Yes____ No____ If yes, complete the schedule below.
Does the event restrict access to any private or public parking lots? Yes____ No____ If yes, attach a notification
letter with consent signatures from all impacted residents/HOAs and businesses. Email responses are acceptable.
Road Closures and/or Barricaded Streets:
Street Name From/To (Intersections) Date Time
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
___________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
P: INSURANCE REQUIREMENTS
Large group events must comply with the insurance requirements below in order to obtain an Event Permit:
General Liability Insurance: Applicant must submit a Certificate of Insurance providing proof of a commercial
general liability insurance policy or its equivalent, written on an occurrence basis for bodily injury, personal injury,
property damage and product liability, with a minimum of $1,000,000 per occurrence naming Town of Mount Pleasant
as additional insured.
Has General Liability Insurance listing TOMP as additional insured been secured? Yes____ No____
The Applicant shall submit Certificate(s) of Insurance verifying the above minimum coverage and specifically
identifying Town of Mount Pleasant, 100 Ann Edwards Lane, Mount Pleasant, SC 29464 as additional insured.
Description must include event name, date, time and address of venue (99 Harry Hallman Jr. Blvd). The Town of Mount
Pleasant does not sell insurance. However, this type of insurance policy may be acquired from most private insurance
carriers or through the SC Municipal Insurance & Financing Fund’s TULIP program (www.onebeaconentertainment.
com/e/tulip/apply.aspx). A permit will not be issued if TOMP has not received the required insurance certificate(s).
Hold Harmless Clause: The Applicant hereby shall assume all risks incident to or in connection with the Special
Event Permit and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property,
directly or indirectly arising out of or in connection with the Special Event Permit. Applicant hereby expressly
agrees to defend and hold the Town of Mount Pleasant harmless from any penalties for violation of law, ordinance, or
regulation affecting its activity and from any and all claims, suits, losses, damages, judgments, or injuries directly or
indirectly arising out of or in connection with the Special Event Permit or resulting from the negligence or intentional
act or omission of applicant and/or its officers, agents and employees.
Q: OTHER INFORMATION
Please attach any other information not contained within this permit application that you feel is relevant to the Town
of Mount Pleasant in its consideration of your event permit application.
8
1. All application pages completely filled out.
2. Pay for permit online at:
ExperienceMountPleasant.com/forms/Special-Event-Permit/
Permits are not issued until receipt of payment.
3. Site plan.
4. Notification Letters to affected HOAs, residents, businesses, including any affected by
parking lot or road closures. Include replies or signed consents.
5. Traffic control plan.
6. Proof of General Liability Insurance coverage.
7. Proof of insurance coverage for amusement/attraction/inflatable vendors.
Town of Mount Pleasant, SC
MEMORIAL WATERFRONT PARK
LARGE GROUP EVENT
PERMIT APPLICATION
Checklist and Application Submission Information
If you do not have all the applicable attachments listed below, submit your application and send
copies via email to eventpermits@tompsc.com as soon as they are available.
All of the following applicable attachments must be included with your Special Event Permit
Application before the Town will issue a permit:
1. SC Department of Revenue Retail License
2. Town of Mount Pleasant Business License
3. SC Department of Health & Environmental Control Food Service Permit
Applicant is solely responsible for obtaining all of the following applicable licenses and permits:
Submit application by clicking button below or emailing EventPermits@tompsc.com. Please
attach to this email any necessary files (applications are only processed once payment is received).
After your application has been reviewed you will be notified if the Town requires
any additional information in order to complete your permit.
Remember that receipt of your application should in no way be construed as final approval or confirmation
of your request.
Please note, if you fail to abide by all Town Ordinances and any Special Conditions noted on this event permit,
future permit applications may be denied.
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MWP Lg Group Permit 1 (Mount Pleasant, South Carolina)

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Completed 15 July 2020

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