Fillable Event Permit App A (Mount Pleasant, South Carolina)

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Event Permit App A (Mount Pleasant, South Carolina)

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1
Any organized activity with more than 25 people using or impacting private commercial or public property,
facilities, parks, sidewalks or roadways in a manner that varies from its standard land use. Please note: all Town of
Mount Pleasant (TOMP) ordinances (zoning, noise, signage, etc.) must be adhered to in any event; a permit does
not constitute permission to violate any ordinance.
WHAT IS A SPECIAL EVENT?
Town of Mount Pleasant, SC
SPECIAL EVENT PERMIT APPLICATION - A
Festival, Parade/Procession, Race/Bike/Walk
The organizer of a special event must fill out a permit application and return
it to the Town of Mount Pleasant by the deadlines listed below.
Deadlines are the minimum required days prior to event date.
Festival:
90 Days - $100 (one day) or $150 (two days)
Parade/Procession:
180 Days - $150
Race/Bike/Walk:
90 Days - $100
APPLICATION DEADLINES and FEES
PERMIT PROCESS
The permit application process begins when you submit a
completed Special Event Permit Application to the Town
of
Mount Pleasant. Please determine the appropriate
application for your event type and attach all
requested documents via email. Acceptance of your
application should in no way be construed as final
approval or confirmation of your request. Applications
are only processed when payment is received.
During the application review process, you will be
allowed time to provide us with all pending documents
(e.g. certificate of insurance, secondary permits, etc.)
These items must be received before a Special Event
Permit will be issued. Delays in providing these items
will hinder our ability to finish our review process and
approve your application in a timely manner.
Staff in all appropriate TOMP departments will review
the permit application. Should there be any specific
questions or concerns about your event, TOMP staff
will contact you. During the review process you will
be notified if your event requires any additional
information, permits, licenses, certificates or fees.
Depending on the size and type of event, the Town may
require personnel including Police and/or Fire and/or
Public Services to work the event. All Town personnel
involved during the day(s) of the event will be charged
back to the organizing agency. The Town shall determine
the number necessary to ensure the safety of participants,
minimize the inconvenience to our residents and reduce
the public liability exposure to the organizing agency,
as well as the Town. The bill will be transmitted to the
organizing agency within sixty (60) working days after
the completion of the event.
COMPENSATION FOR TOWN STAFFING
If you are requesting to host your event on property owned
by the Town of Mount Pleasant, attach the Town Property
Event Addendum to this permit application. Be sure to
carefully read and understand all rules and restrictions
included in the addendum. Town of Mount Pleasant events
have priority in use of any Town property or right-of-way.
EVENTS ON TOWN-OWNED PROPERTY
The Town of Mount Pleasant does not discriminate on the
basis of race, color, national origin, sex, religion, disability
status or age in provision of services.
NON–DISCRIMINATION STATEMENT
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Event Name:_________________________________________________________________________________
DESCRIPTION (attach separate page as needed):
Estimated attendance: ___________ Event Website:__________________________________________________
The event is private (By invitation only) Open to general public, free Open to general public,entry fee (i.e. race)
Applicant Name:_______________________________Organization/Company:____________________________
Mailing Address: _____________________________________________________________________________
Work Phone: _____________________ Fax: ________________________ Mobile: ______________________
E-mail(s): ___________________________________________________________________________________
Has this organization/event host planned an event of this type before: Yes No
How many years has this particular event existed: _____ Where?_______________________________________
Application Approval (TOMP Office Use Only)
____________________________________________________________________________________
Signature of Assistant Town Administrator Date
Comments and Special Conditions:
Does the event planner have previous experience planning & running the type of event applied for: Yes No
Event Time:
Location:
Event Type:
Festival
Race/Bike/Walk
Parade/Procession
Event Date(s):
If event will occur on property owned by someone other than applicant,
attach an approval letter signed by property owner.
click to sign
signature
click to edit
3
A: NOTIFICATION TO IMPACTED RESIDENTS & BUSINESSES
Events that impact TOMP residents or businesses require notification of neighborhoods/HOAs, company
representatives, etc. by letter/email 30 days prior to event date. Notices must reflect the date, time, locations and
types of activities taking place during the event. Include TOMP contact information in case anyone has questions
or concerns: EventPermits@tompsc.com and 843.884.8517. Attach a sample of the notification letter/email, a
list of impacted neighborhoods and businesses, and their responses or signatures indicating consent to this
application (printouts of email replies are acceptable).
B: SITE PLAN
Attach an event site plan/layout to this application.
Note the location of entrances and exits, retail, food, and alcoholic beverage vendors, controlled alcohol
consumption areas, tents, stages, bleachers, amplified sound, signs or banners, portable restrooms, trailers, electric
and water hookups, first aid stations, fire extinguishers, garbage & recycling receptacles, barricades, hazardous
materials, fire hydrants, exhibits, and security. The area requested must be reasonably suited relative to the
accessibility, size and nature of the proposed Special Event. The event must accommodate the special needs
of disabled persons whose rights are protected under the Americans with Disabilities Act and who choose to
particpate in the event.
FIRE HYDRANTS & SIDEWALK CURB BREAKS THAT ARE
USED FOR ADA ACCESSIBILITY MAY NOT BE BLOCKED AT ANY TIME.
C: PUBLIC SAFETY
Crisis Management Contact Information
24-hour emergency contact information for the Town of Mount Pleasant Police and Fire Departments:
Primary Contact Name:_________________________________________________________________________
Address:_____________________________________________________________________________________
Phone:_________________________________________ Mobile:_______________________________________
Fire Safety Information
Fire hydrants cannot be blocked during any Special Event.
Will the Special Event have any hazardous or flammable materials, such as propane, butane, gasoline, diesel tanks,
portable generators or helium tanks? Yes No
If yes, describe: ________________________________________________________________________________
Please note:
• All tanks must be secured in a manner to prevent accidentally being knocked over.
• All helium tanks not being used shall have their caps in place.
• For each cooking location, the Town requires a K Type Fire Extinguisher.
D: SECURITY - Check the types of security needed for your event
Beer/Alcohol Security Stage Security
Event Area Security Gate Security
Road Closure Security Other _____________________
Money Handling Security Overnight Security From _____: ____ To _____: ____
Dates & Times for security to be onsite:_____________________________________________________________
Applicant may be required to hire sworn off-duty Town of Mount Pleasant Police Ofcers to provide security to ensure public
safety. Such ofcers should be graduates of the South Carolina Law Enforcement Academy, and a Police Ofcer for the Town
of Mount Pleasant. Permit applicants will be notied in advance if they are required to hire off-duty ofcers. The applicant
will be billed for this service.
4
• The Special Event host shall be required to establish a controlled entrance and exit location by posting 11” x 17” signage
stating that alcoholic beverages are prohibited beyond the permitted area with refuse containers adjacent to the signage.
As required by the Chief of Police or his designee, a controlled area for serving and consuming alcohol may be required.
• No more than 2 alcoholic beverages shall be served to any person at any one time.
• No alcoholic beverages shall be served to any person unless such person has been issued a wristband by the Special Event
sponsor indicating that the person has shown valid proof of being at least 21 years of age.
• No alcohol should be served to Special Event attendees that are visibly intoxicated.
• The Special Event applicant and invitees shall be in compliance with all other applicable federal, state and local statutes,
ordinances, rules, regulations, licenses and permits, including permits required by the South Carolina Department of Revenue.
• No outside alcohol shall be permitted within the controlled area.
• Where alcohol is going to be served inside the park/facility, no tailgate party activity will be permitted at the conclusion of
the event in the venue parking lot(s).
When selling/serving alcohol at a public event the following signs must be posted at all times at beverage serving
location(s): A) Must be 21 (with latest eligible birthdate) B) Sale Times C) ID Check D) Volunteers E) Wristbands
E: EVENT COMPONENTS - Check the following items that are elements of your event:
Road Closures ___ Traffic Control ___ Parking ___ Alcohol ___
Amplified Sound ___ Live Music ___ Portable Restrooms ___ Retail Vendors ___
Food Vendors ___ Tents/Canopies ___ Stage or Bleachers ___ Admission Fee ___
Signs and Banners ___ Need for Electricity ___ Grease Disposal ___ Inflatables/Jump Castles ___
Need for Water Hookup ___ Animals ___ Other: __________________________________________
The Town of Mount Pleasant does not provide any event equipment to the public, including portable toilets, staging, sound
systems, tents, trash cans, recycle bins, grease traps, sandwich boards, tables, chairs, barricades or other equipment.
F: SETUP/DISMANTLE DATE & TIME
Setup Day & Date _________________________ Start Time____________ End Time______________
Event Day(s) Day & Date _________________________
Start Time____________ End Time______________
Dismantle Day & Date _________________________ Start Time____________ End Time______________
G: EMERGENCY MEDICAL SERVICES
Will first aid staffing/equipment be provided during the Special Event? Yes No
If yes, Emergency Service Provider Name: _________________________________________________________
Phone Number: ____________________________ Alternate Number: __________________________________
Site Location: ________________________________________________________________________________
Times of Operation: ___________________________________________________________________________
Note: This type of support will be mandated on a case-by-case basis.
H: ALCOHOL PLAN Check no below and proceed if not applicable to your event.
Will alcoholic beverages be served without charge? Yes No Will alcoholic beverages be sold? Yes No
If yes, check applicable: Liquor Draft Beer Canned Beer (served in plastic or paper cups) Wine
Who will serve the alcohol? Self-Serve Volunteers Caterer (Name) ________________________________________
Licensed Bartenders Staff Other (Describe)____________________________________________________________
Designated areas where alcohol will be served and consumed must clearly be indicated on the attached site plan.
Times for alcohol to be served*: Start: ____________ Finish: _________ N/A_____
*Alcohol ticket sales must end 30 minutes prior to event ending time and alcohol service must end 20 minutes prior to event ending time.
The following controls must be followed at Special Events serving alcohol:
5
I: AMPLIFIED SOUND, STAGES
Section 116.02(B) of the Mount Pleasant Code of Ordinances states that normally any special event permit involving loudspeakers
or amplified music systems will not be allowed after 7:00 p.m. on weekdays and 9:00 p.m. on Fridays and Saturdays.
If
amplified music or sound will be used during the Special Event, provide a description along with start/finish times:
Is a sound company being contracted? Yes No Company:____________________________________
Event-day Contact:_________________________________Mobile #: __________________________________
Are there any musical entertainment features related to your event? Yes No
If yes, briefly describe music and, if applicable, attach schedule of any music or entertainment proposed to occur:
___________________________________________________________________________________________
Number of stages: _______ Number of bands: _______ Start time: _____________ Finish time:______________
Will sound checks be conducted? Yes No If yes, indicate times: Start: __________ Finish: __________
J: PORTABLE RESTROOMS
Portable restroom facilities must be provided unless documentation is submitted that there are a sufficient number of public
restroom facilities which are ADA accessible that will be available to attendees during the Special Event. The Town may
determine the total number of required restroom facilities at a Special Event on a case-by-case basis.
Do you plan to provide portable restrooms facilities at your Special Event? Yes No
If yes, how many? _________________ Number of ADA Accessible: __________________
Rental Company: ________________________________Event-day Contact #: _____________________________
Setup: Date _______________ Time_________________ Pickup: Date ______________Time_______________
If no toilets will be provided, please explain:
K: TRASH, GREASE & RECYCLING REMOVAL PLAN
What is your event cleanup plan?*
Do you have a sanitation and recycling removal plan? Yes No If yes, describe:
Will the event need street sweepers prior to the event or at conclusion of the event? Yes No
Will you require grease disposal? Yes No *No grease may be poured on grass, hardscapes or in drains.
What will grease be stored in during the event: ______________________________________________________
Company picking up grease: _______________________________Event-day Contact #: ___________________
All grease and grease containers must be removed from the site within 24 hours. If the event is on a Saturday evening
items can remain until 10:00 a.m. Monday unless there is an event scheduled for Sunday.
*Applicants are responsible for cleaning and restoring the site after the Special Event. Cleanup should begin within one hour
after the Special Event is concluded
and continue until completed. Site must be cleared within 24 hours of the conclusion of
the Special
Event. The cost of any Town of Mount Pleasant employee overtime incurred because of an applicant’s failure to
clean and restore the site following the Special Event will be borne by the applicant.
6
M: SIGNAGE
Will signs or banners be hung onsite? Yes No If yes, list number, size, location and material:
No off-premise signs or signs in the public right-of-way are allowed.
N: TENTS, INFLATABLES, RIDES
Will tents or canopies be used during the Special Event? Yes No If yes, list number, types & sizes of
tents/canopies:
Pavement Holes/Marring: Drilling into public pavement (parking lots, streets, sidewalks, curbs, etc.) is strictly prohibited.
If inflatables (jump castles, etc.), mechanical rides or other attractions will be used during the Special Event, list
number, type, size, square footage, and location (attach separate page if necessary):
Rental Company: ______________________________________________________________________________
Contact Name: _______________________________ Event-day Contact #: _______________________________
L: VENDORS (Anyone who is serving, selling, sampling, or displaying food, beverages, merchandise or services.)
Does the Special Event include retail or food vendors? Yes No
Check no and proceed to next section if not applicable to your event.
Attach a detailed list of all vendors. Include business type(s) and required license/permit numbers for each
vendor (see bullets below for required licenses). If food related, include cooking method and food/cooking oil
disposal method details. All vendors must be notified of license and permit requirements for event day.
• Persons or Businesses engaged in any “calling, occupation, profession or activity with the object of gain, benefit or
advantage, either directly or indirectly” are required to purchase a Town of Mount Pleasant Business License. Licenses are
based on gross income pursuant to SC Law. For more information, visit www.tompsc.com or call (843) 849-2786.
• Persons selling products are required to have a SC Retail Sales Tax license from the SC Dept. of Revenue: www.sctax.org
or (843) 852-3600.
• Sale (or in some instances, serving) of alcoholic beverages requires a Special Event Beer, Wine, and /or Liquor License
from SC Dept. of Revenue Alcohol Beverage Licensing: www.sctax.org or (843) 852-3600.
• Preparation & sale of food requires a Food Service Permit from the SC Dept. of Health and Environmental Control:
www.scdhec.gov or (843) 202-7020.
Note: For each cooking location, the Town requires a K Type Fire Extinguisher.
7
O: TRAFFIC CONTROL PLAN
Check the type of event:
Run or Walk Bike or Wheeled Race Parade Bike Tour
Other_________________________
Start Location: _______________________________ Finish Location: __________________________________
Estimated # of Participants: _____________Estimated # of Vehicles: ________________
On-street spaces available? Yes # of spaces: ___________________ No
Off-street spaces available? Yes # of spaces: ___________________ No
Please provide a Trafc Control Plan to be approved by the Town of Mount Pleasant Police Department. Include the
information below as well as any additional information that may apply to the event:
• The proposed route to be traveled, including the starting and nishing points. Also, clarify the direction the event will move.
• A routing plan for trafc, which includes requested roads to be closed to vehicular and other trafc during the event. Include
contact arrangements/plan to resolve potential conicts with people trying to access residences, businesses, places of worship,
and public facilities, or other situations that may arise as a result of the event.
• Proposed locations for barricades, signs, volunteers, and Police. This portion of your Trafc Control Plan with the assistance
of the Town of Mount Pleasant Police Department will be reviewed for approval after initial submission of the application.
• The Police Department will determine the timeline for the closure of all venues.
• A minimum of a 10-foot wide emergency access lane is required throughout the event site. Therefore, no permanent structures
or xed objects may be erected along this route.
• The event must maintain pedestrian access on the public sidewalks.
Road Closure Schedule
Will the event require road closures and/or barricades? Yes No
If yes, please complete the road closure schedule below.
Does the event restrict access to any private or public parking lots? Yes No
If yes, attach a signed letter of notification to all impacted parties before the special event permit will be issued.
Road Closures and/or Barricaded Streets (attach a separate sheet if necessary):
Street Name From/To (Intersections) Date Time
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
The Town of Mount Pleasant Police Department has final discretion over the Traffic Control Plan, including
but not limited to the placement and number of all barricades, signs, meter bags, volunteer and Police locations.
Please remember the Town does not provide barricades or other equipment.
I understand that an electronic signature has the same legal effect and can be enforced the same way as a written
signature. By checking this box and typing my name below, I am electronically signing my application.
Applicant Signature: ____________________________________________Date:_______________________
I certify the property owner has given permission for for the use of this property.
Owner’s Name:_____________________________________________________________________________
Address:___________________________________________________ Mount Pleasant, SC 2946____
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1. All information completely filled out.
2. Site plan.
3. Notification Letters to affected HOAs, neighbors, businesses, including any affected by
parking lot or road closures. Include replies.
4. If event is on property not owned by Event Host, proof of property owner consent.
5. Traffic control plan (may be deferred to MPPD depending on complexity).
6. Pay for permit online at: ExperienceMountPleasant.com/forms/Special-Event-Permit/
Permits are not issued until receipt of payment.
If you do not have all the applicable attachments listed below, submit your application and send
copies as soon as they are available.
All of the following applicable attachments must be included with your Special Event Permit
Application before the Town will issue a permit:
Town of Mount Pleasant, SC
SPECIAL EVENT PERMIT APPLICATION A
Checklist and Application Submission Information
IF EVENT IS TO BE HELD ON TOWN OF MOUNT PLEASANT PROPERTY,
attach Town Property Event Addendum. Addendum can be found on our Forms page.
Submit application by clicking button below or emailing EventPermits@tompsc.com.
Please attach to this email any necessary files (applications are only processed once payment is
received):
After your application has been reviewed, you will be notified if the Town requires any additional information in
order to complete your permit.
Remember that receipt of your application should in no way be construed as final approval or confirmation
of your request.
Please note, if you fail to abide by all Town Ordinances and any Special Conditions noted on this event permit,
future permit applications may be denied.
1. SC Department of Revenue Retail License
2. Town of Mount Pleasant Business License
3. SC Department of Revenue Special Event Beer, Wine and/or Liquor License
4. SC Department of Health & Environmental Control Food Service Permit
Applicant is solely responsible for obtaining all of the following applicable licenses and permits:
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Event Permit App A (Mount Pleasant, South Carolina)

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Completed 15 July 2020

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