RSO Event Guidelines - Revised Phase 2 - Spring 2021
RSO (Registered Student Organization)/Greek Life events held on campus are subject to these Guidelines for Events on Campus.
These guidelines and protocols will be adjusted as needed in accordance with CDC, state, and University guidance.
1. Quick Takeaways
a. Events with guests other than Nicholls current students, faculty, and staff must have an approved invitation, ticket, and/or reservation process (via RSVP).
b. Venue/room capacity at this time is based on Revised Phase 2 regulations and 6 ft distancing.
c. Event attendees must wear a mask at all times (inside and out). Refer to Louisiana Department of Health guidance here: Coronavirus Disease 2019 (COVID-19) Factsheet
d. Event attendees must maintain 6 ft. social distancing at all times.
e. Off-campus events and activities are not allowed at this time. Tailgating is not allowed at this time.
f. RSOs are required to submit attendance rosters after all events for contact tracing to the appropriate student engagement representative: Registered Student Organization and Greek Life -
Kristie Goulas (kristie.goulas@nicholls.edu).
g. RSO Advisors must be present for all in-person activities.
2. Definitions
a. Meeting - a sit-down function where RSO members enter a facility, sit/stand in a specifically designated spot to conduct a business meeting, then exit the facility.
b. Social Event/Activity - a gathering hosted by an organization that involves active movement and socialization around a facility (movie nights, gaming activities, block parties).
3. Responsibility and Enforcement
a. The example starts with YOU! Wear your mask, stay 6 ft. apart, and set an example for the people attending your activities. If you see a group of people not wearing a mask, ask them to put on
their mask. The chain of responsibility is as follows:
i. Students
ii. Student Leaders
iii. RSO Advisors
4. Meetings
a. A meeting is defined as a sit-down function where organization/group members enter a facility, sit//stand in a specifically designated spot to conduct a business meeting, then exit the facility.
b. Attendance capacity will be based on room size and 6 ft. social distancing.
c. Everyone must remain seated 6 ft apart and wear a mask at all times.
5. Lobby Table
a. No communal candy bowls, pen jars, or other giveaways where students grab items for themselves.
b. Only one organization/group representative is allowed at one time.
c. Bake sales are not allowed at this time.
d. Non-food handouts are allowed.
6. Fundraisers
a. Fundraisers with food - All food must be provided by Sodexo
7. Social Event/Activity
a. A social event/activity is defined as a gathering hosted by an organization that involves active movement and socialization around a facility (movie nights, gaming activities, block parties, etc.)
b. Events with guests other than Nicholls current students, faculty, and staff must have an approved invitation, ticket, and/or reservation process (via RSVP).
c. Dancing/Dances are not allowed at this time.
d. Confined common use spaces such as jump houses, ball pits, haunted houses, and similar spaces where distancing between individuals and small groups are not practical, or where surfaces
that are subject to frequent touching cannot be regularly sanitized, shall remain closed during Revised Phase 2.
8. Events With Food and/or Alcohol
a. Food must be purchased from Sodexo unless the event is a closed/private (current organization members only) event.
i. Closed events (current members only) can self-cater if they have a designated food server to hand out the items.
1. Only one person is to be designated to hand out the food.
2. The person handing out the food must wear gloves and a mask at all times during the food distribution.
b. No self-serve buffets or other common food service stations (coffee bars, trays of food, beverages in dispensers, etc. ) are allowed. However, a buffet is allowed if Sodexo serves customers.
c. Events with food that is homemade are not allowed (bake sales, snowballs, fried fish, etc.)
d. A served (sit down) meal using Sodexo as the caterer is allowed but only 2 people allowed per 8 ft table unless immediate household members.
e. Individually wrapped pre-packaged food items are allowed.
f. Kona Ice is allowed in Revised Phase 2.
g. Cook-offs are not allowed during this time.
h. Service and sales of alcoholic beverages for on-premises consumption shall only occur within the hours of 8:00 AM and 11:00 PM.
9. Indoor Events
a. Indoor events shall be limited to a maximum of 75 persons, a maximum of 25% of the established capacity, or 1 person per 60 square feet of net usable floor area, whichever is less.
b. The capacity size you are used to will not be the same and should be considered when filling out your gold form. Many spaces are being used as classrooms and may not be available or will
have limited availability.
c. Indoor live music (singing, wind instruments, and karaoke) is not allowed at this time. Strings and percussion instruments with no singing are allowed during Revised Phase 2. Disk Jockey are
allowed.
10. Outdoor Events
a. No more than 150 persons in a single outdoor space where individuals who are not immediate household members are unable to maintain strict social distancing of 6 ft. from others.
b. Movies on the lawn and outdoor music event requests will be reviewed to ensure all health and safety guidelines are met prior to approval being given.
c. Students must bring a chair, stay in or by their chair, remain 6 ft apart, and wear a mask the whole time.
11. Venue/Room Capacity and Availability
a. Venue/room capacity at this time is based on Revised Phase 2 regulations and 6 ft distancing. Indoor events shall be limited to a maximum of 75 persons, a maximum of 25% of the established
capacity, or 1 person per 60 square feet of net usable floor area, whichever is less. The capacity size you are used to will not be the same and should be considered when filling out your Gold
Form. Many spaces are being used as classrooms and may not be available or will have limited availability.
12. University Resources
a. Nicholls State University Return to Campus Website
b. Student Organization Website
c. Greek Life Website
d. Counseling Center Website
Failure to comply with meeting and event guidelines will result in a referral to the Conduct and Accountability Office and consequences will be
decided upon by the Student Affairs staff, which can include organization/chapter suspension. Student Organization Presidents/Leaders are
responsible for ensuring that all members of their organization are aware of the above event guidelines.
By signing below, I agree to abide by all policies governing the use of facilities at Nicholls State University:
______________________________ ____________ ______________________________ ____________
Organization President Signature Date Organization Advisor Signature Date
Revised 1/13/2021
