Budget Amendment Request
Department Name
For Budget Office Use Only
Explanation
Document #_____________________
Budget FY ______________________
(1) (2) (3) (4) (5) (6)
Cost Center Fund Org Account Program Amount of Increase or
Decrease
1. Cost Center Name
2. Fund (e.g., 100010)
APPROVED BY PHONE EXTENSION DATE
3. Org (e.g., 500100)
4. Account (e.g., 620100)
5. Program (e.g., 6200)
DEAN, COST CENTER DATE
6. Amount of Increase or Decrease
VICE PRESIDENT, AS APPROPRIATE DATE
FINANCE AND ADMINISTRATION
DATE
This computer generated form replaces CMSU 290-90
Forward the original Budget Amendment with appropriate signatures to ADM 304F. November 2005
RegulationsandProceduresReferencePolicy
OnBudgetAmendments
Abudgetamendmentisamovementofbudgetedfundsfromoneorganizationtoanother(e.g.,Arts
andScienceDeancontributesoperationaldollarstoChemistryforequipment).Abudgetamendment
canalsobeamovementofbudgetallocationsfromonebudgetlineaccounttoanotherwithinthe
sameorganization(e.g.,generaloperationsdollarsmovedtostudentwages).
Rules:
Themovementoffundsmustbewithinthesamefund.(Fortransfersbetweenfunds,please
seeinstructionsunder“Transfers”.)
Budgetamendmentstoanapprovedbudgetareconsideredoneitherapermanentor
temporarybasis.Requestsforpermanentamendmentsshouldapplytoconditionsofa
recurringnatureand,uponapproval,areincludedaspartofthetotalexistingbudget
authorizedatthebeginningofeachyear.Requestsfortemporaryamendmentsshouldapplyto
conditionsofanonrecurringnatureand,uponapproval,areincludedinthebudgetforthe
remainderofthefiscalyearonly.Thebudgetwillthenrevertautomaticallytoitsformer
permanentstatus.
Instructions:
CompletetheBudgetAmendmentRequestform.Specifythenameoftheoriginating
departmentandprovideadescription(35charactersorless)statingthepurposeofthebudget
amendment.
ListtheCostCenterNameandthepositionnumber,ifapplicable.Recordthesixdigitfund
code,organizationcodeandbudgetlineaccount,andthefourdigitprogramcode.
Showtheamountoftheincrease(+)ordecrease ( ) tothebudgetlineitem.
Obtainthesignatureoftheauthorizedbudgetmanager.Provideacontactphoneextension
anddatetheform.
ForwardtheformtoUniversity Analytics and Institutional Research,AdministrationBuilding304F.
GeneralInformationandExamples:
FundCodeisasixdigitnumericfieldandisthefirstcomponentofUCM’saccountnumber
structure.Thefundcoderepresentsthesourceoffunding,suchasGeneralRevenue,Auxiliary
Revenue,Grants,etc.Examplesoffundcodesare:100010GeneralUnrestricted;110000
ExtendedCampus;and120000Designated.
OrganizationCodeisasixdigitalphanumericfieldandisdesignatedfordepartment/budgetary
subdivisionswithinthelargerentity.Examplesoforganizationcodesare:100010President’s
Office;200010AcademicAffairs;and230010DeanofHCBA.
BudgetLineAccountCodeisasixdigitalphanumericfieldreflectingwherethedepartment’s
allocationresides.Budgetallocationsarespecificallydesignatedforthesemajorexpense
classifications:71000BGeneralOperations;610100AdministrativeSalariesandWages;
620100FacultySalaries;630100GraduateAssistantSalaries;and640100StudentWages.
Revenuebudgetlinesarepossibleifadditionalfundsaregenerated.Foracompletelistsee
Banner’sAccountCodes.
ProgramCodedefinesNACUBOfunctionsforreportingpurposes.Usethedefaultprogram
codewiththeorganizationorindex.Examplesofprogramcodesinclude:InstructionResearch;
AcademicSupport;andInstitutionalSupport.