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Application for Ethics Review
This application is intended for those seeking ethics approval for new research projects.
All research involving Bow Valley College employees or students requires ethics approval before
research can commence. To receive ethics approval, applicants must:
Ensure the proposed research is conducted in accordance with Bow Valley College’s Ethical
Conduct for Research Involving Human Participants Policy 500-3-2.
Submit a completed electronic copy of this application, a PDF copy of the TCPS2 Core
Certificate of Completion, and all supporting documentation to
researchethics@bowvalleycollege.ca by the submission deadline. Only applications that are
deemed complete will be reviewed.
The Research Ethics Board meets monthly to review applications. Decisions regarding the outcome of
the application are communicated within 3 weeks of the submission deadline.
2020- 2021 Submission Deadlines:
September 10, 2020
October 8, 2020
November 12, 2020
January 14, 2021
February 11, 2021
March 11, 2021
April 15, 2021
May 13, 2021
June 10, 2021
Note: Full Board Review is not available during December, July, and August.
Clarifications about sections of this application can be found by scrolling over underlined words.
Additional questions about research ethics can be emailed to researchethics@bowvalleycollege.ca.
SECTION 1: APPLICANTS
If there are more than two applicants, please include the required information in an appendix.
1.1 Primary Applicant (Full Name):
Or
ganization:
Department:
Job Title:
Highest Academic Credential:
Email Address:
1.2 Co-Applicant (Full Name):
Organization:
Department:
Job Title:
Highest Academic Credential:
Email Address:
High School Diploma
Not Applicable
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SECTION 2: PROJECT DETAILS
2.1 Project Title:
2.2 Research Summary
Provide a brief summary (less than 500 words) of your research project, in non-expert terms. Include
objectives, research design, data collection methods, data analysis plan, and knowledge translation
activities.
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2.3 Funding and Conflicts of Interest
I
s this research funded?
If y
es, indicate your sponsor(s) below. In an appendix, provide supporting documents specific
to the funding (e.g., funding approval letters).
2.
4 Proposed Timeline
S
tart Date End Date
2.
5 Location of Research
Provide a brief overview of the types of spaces (e.g., public spaces within the College, classrooms,
private homes) and exact locations (if known) where data collection will take place.
2.6 Additional Permissions
A
re other permissions required by organizations where the research will occur?
If yes, provide documentation in an appendix of their support for the research.
SECTION 3: RISKS
3.1 Describe the degree (none, minimal, more than minimal) of each risk involved in the study below.
If “Minimal” or “More than Minimal Risk” is selected, provide a detailed explanation of the risk. For
risks with “More than Minimal Risk”, include the benefit of research in relation to the risk and a
detailed explanation of how you will mitigate the risk to participants.
Risk of Manipulation (e.g., Psychological or Emotional):
No
No
No Risk
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Risk of Emotional Distress or Fatigue:
Risk of Psychological Distress or Trauma:
Risk of Deception:
Risk of Social-related Distress:
Risk of Other Harms:
No Risk
No Risk
No Risk
No Risk
No Risk
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SECTION 4: DATA COLLECTION AND RECRUITMENT
4.1 Data Collection Methods:
Please check all methods that apply. For each method chosen, provide a copy of the data
collection tool(s) that will be used in an appendix.
Collection Method
Check
if used
Indicate number and name of attached
appendix where a copy of tool is located
Interviews
Focus Groups
Surveys
Observation
Tests
Other:
4
.2 Participant Description
Describe each participant group (e.g., age, gender, social status, occupation) involved in the
research.
4.
3 How will participants be selected?
Describe how you will select participants to be included or excluded from the research.
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4.4 How will participants be recruited?
Describe the recruitment process, including: who will do the recruitment, their relationship to the
participants, how you will access participants (e.g., mailing list, social media, face-fo-face), how you
will recruit participants (e.g., posters, email, in class presentations), where the recruitment will take
place, the duration of recruitment, who will be targeted, and the permissions necessary. Provide a
copy of your recruitment notice and/or script, any advertisements or posters, and any information
required by a sponsor or other organization in an appendix.
4.5 Who will collect the data? What is their relationship to the participants?
4.6 Describe remunerations for research participants, if any:
4.7 D
escribe, if any, accommodations for the participants’ cultural, language or other differences:
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SECTION 5: WITHDRAWAL PROCEDURES
5.1 Describe how participants will be informed of their right to withdraw:
Participants must be made aware of withdrawal procedures as part of the informed consent process.
5.2 What will happen to participants’ data after they withdraw?
As part of the informed consent process, participants must be made aware of what will happen to
their data after withdrawal.
SECTION 6: CONFIDENTIALITY, ANONYMITY, AND DATA SECURITY
6.1 Chapter 5 of the Tri-Council Policy (2014) requires that researchers are obligated to protect the
confidentiality of their participants’ data (p. 58). In this study, participant data will be:
P
ublic and Cited
C
onfidential
Anonymous
6.
2 Describe how participants’ privacy will be ensured:
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6.3 Describe the security procedures to protect the raw data:
6.
4 Who will have access to the data during each stage of the project and after its completion?
Provide each team member’s name, role/title, start and end date or stage of research project, and
type and form of data they will have access to (e.g., all data, contact list, raw data, anonymized
data, etc.). If additional room is required, include the required information in an appendix.
Name
Research Stage
or
Start and End
Date of Access
Type of data
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6.5 Bow Valley College Integrity in Research and Scholarship Procedure (500-3-3) requires raw data
be stored for a minimum of 5 years. Anonymized data can be stored indefinitely. How will the raw
data be destroyed beyond the storage date?
6
.6 Describe the intended knowledge translation activities (publication, conference presentations,
etc.) using the analyzed data.
SECTION 7: BENEFITS
7.1 Describe the benefits of the research to the researcher:
7.2 Describe the benefits of the research to the participants:
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7.3 Describe the benefits of the research to the local community:
7.4 Describe the benefits of the research to the research community:
SECTION 8: INFORMED CONSENT
Informed consent is a requirement of the ethics process. Ensuring consistency with the information
provided in this application, complete the checklist below and attach the informed consent (see
Bow Valley College template) that will be used for each participant group in an appendix.
Included
The following content is addressed in the Informed Consent:
Branded with Bow Valley College logo.
Written at an appropriate language level for the intended participant group(s).
Written in non-expert terms. Required technical terms are clearly explained.
Written in the active voice.
Sources of funding are disclosed.
Basis for participant inclusion and/or exclusion in the research is provided.
Goal of the research is clearly outlined.
What is required of the participant, including time commitment and information to be
collected.
Level of confidentiality and how participant data will be stored and used.
Risks and benefits of participation.
Voluntary nature of participation.
Conflicts of interest are disclosed.
Withdrawal procedures and what will happen to the data upon withdrawal.
Remuneration.
Contact information for Principal Investigator and/or project coordinator.
Statement that the study has received approval from the Bow Valley College
Research Ethics Board and board contact information.
Participant is provided with a copy of the consent for future reference.
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SECTION 9: COMPLETION AND SUPPORTING DOCUMENTATION CHECKLIST
To ensure your application is complete, review and fill-out the checklist below to indicate which
additional supporting documents will be provided to support your application. Alongside a copy of
this completed application, attach additional documents labelled as appendices in an email to
researchethics@bowvalleycollege.ca
for review by the Research Ethics Board.
Included
Document
Appendix Number(s) and Name, Pages
Completed Electronic Application Form*
THIS DOCUMENT
TCPS2 CORE Tutorial Certificate of Completion*
Informed Consent*
Data Collection Tools*
Additional Applicants
Funding Approval or Support Letters
Permissions from other organizations
Recruitment Notice, Poster, or Script
Data Collection team
Additional Documents to support your
application:
*Required Documents for review. If you do not have copies of these documents, please include
reasons as to why in an appendix.
SECTION 10: DIGITAL SIGNATURES
If there are more than two applicants, please include the required signatures in an appendix.
I/We, the undersigne
d, certify that: the information contained in this application is accurate; that
conduct of the proposed research will not commence until ethical approval has been received;
that the Research Ethics Board will be advised of any revisions to the project arising before or after
ethical approval is granted; and that the proposed research will be conducted in accordance with
Bow Valley College Policies and Procedures: Applied Research and Innovation Communication
(#200-1-7), Respectful Workplace (#200-1-11), Code of Conduct (#200-1-13), Intellectual Property
(#300-2-14), Applied Research (#500-3-1), Ethical Conduct for Research Involving Human
Participants (#500-3-2), Integrity in Research Scholarship (#500-3-3), General Research Funds
(#500-3-4), and Research Administration (#500-3-5).
Primary Applicant:
Co-Applicant:
Supervisor’s Signature (Primary
Applicant):
Supervisor’s Signature (Co-Applicant):
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