Fillable 1920SAPMAX Appeal (Solano Community College)

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1920SAPMAX Appeal (Solano Community College)

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Office of Financial Aid
2019–2020
SATISFACTORY ACADEMIC PROGRESS &
MAXIMUM TIME FRAME APPEAL
STDPET/STDPEM Rev. 3/29/19
Term for which you are appealing
:
(Check only one semester)
Fall 2019 / Deadline: November 22, 2019
Spring 2020 / Deadline: April 3, 2020
Summer 2020 / Deadline: June 26, 2020
Reason you are appealing
:
(Check all that apply)
Did not maintain minimum semester Grade Point
Average of 2.0
Did n
ot complete minimum number of units for
the semester, therefore did not meet the “Pace of
Progression” standard (completed units /
attempted units = 67% or better)
Reac
hed or exceeded maximum number of units
allowed for educational goal
Note: Satisfactory Academic Progress Appeals will only be accepted from students who have experienced
extenuating, documented circumstances (e.g.: student’s illness or medical issues, family death or
emergency).
(Please complete form using blue or black ink.)
______________________________________________________
___________________________ ___________________________________
Last Name First Name SCC ID#
______________________________________________________
___________________________ ___________________________________
Address Phone Number
____________________________________________ ____________ ________________
___________________________________
City State Zip Code E-mail Address
*Statement – Attach a signed, typed statement which explains the following:
A.
What circumstances beyond your control prevented you from meeting the standard(s) checked above.
Please provide a specific timeline and reference affected semesters.
B.
How the situation has changed or been resolved.
C.
Your plan for success during the semester checked above.
D.
If you exceeded the maximum time allowed for your educational goal, explain how you plan to reach your
educational goal and please provide specific example
INSTRUCTIONS:
6 Steps to Submit Your Appeal
1. Register for classes in the semester for which you are appealing
2. Complete and sign appeal form
3. A signed, typed statement of explanation (see below*) must be attached
4. Documentation to support your statement of explanation must be attached
5. A complete Comprehensive Student Educational Plan (SEP) must be attached
o Comprehensive SEPs take approximately an hour, you must mention that you need a Comprehensive SEP
when making your Counseling appointment.
6. An NSLDS print-out of your financial aid history must be attached. Go to: www.NSLDS.ed.gov
STDPET/STDPEM Rev. 3/29/19
Certification:
Please read, initial and sign below. Your signature indicates your understanding of the conditions of your appeal and that
all information reported on this form and any attachments are true, complete, and accurate.
I understand that incomplete appeals and/or missing documentation or Student Education Plan (SEP) will
delay response time and/or may result in a denial.
I understand that Progress Report(s) may be required prior to final determination.
I understand that I must allow up to 10 weeks for review and response of my appeal application.
I understand that an appeal notification will be mailed to me once a decision has been made (refer to pg. 4
for further instructions to check appeal status).
I understand that if my appeal for reinstatement is APPROVED, I will be placed on Financial Aid Probation.
I have read and understand the Financial Aid Satisfactory Academic Progress & Max Time Frame Policy
that is attached to the appeal application.
I understand that while on Financial Aid Probation, I will be REQUIRED to follow my approved
Student
Education Plan (SEP) which was submitted with my appeal.
I understand that failure to follow my approved SEP will result in immediate dismissal from
financial aid.
I understand that I must meet the SAP standards and make consistent academic improvement by the end
of each probationary term (completion of 67% of units attempted with a 2.0 GPA each semester while on
probation).
I understand that if my appeal for reinstatement is APPROVED for subsequent terms, there may be a delay
in disbursement while prior term grades are evaluated and that I am continuing to follow my approved SEP.
I understand that submission of an appeal does not guarantee approval – I must plan ahead for
alternative
ways to fund my education should my appeal be denied.
I understand that false statements and/or misrepresentations will result in denial, reduction, withdrawal,
and/or
repayment of aid disbursed and student disciplinary action may be taken.
I certify that the information on this form and the required documents attached are true and correct to the best of my
knowledge. I authorize the Financial Aid Office to contact my instructors, other college departments, and/or related
agencies to exchange information concerning my financial aid eligibility and/or academic progress.
Student Signature Date Signed
STDPET/STDPEM Rev. 3/29/19
Satisfactory Academic Progress (SAP)
Federal and State financial aid regulations require Solano Community College (SCC) to establish, publish, and apply
qualitative, quantitative and incremental standards by which SCC can determine whether a student requesting and/or
receiving financial aid is maintaining Satisfactory Academic Progress (SAP) in his/her course of study. Financial Aid
requires a declared major and enrollment in a Title IV eligible program (16 or more units in length). Solano
Community College Financial Aid Office evaluates all three standards at the end of each term to determine a
student's eligibility. Satisfactory Academic Progress (SAP) will be evaluated at the end of each semester. Each SAP
evaluation includes both the semester and cumulative grade point average (GPA) and pace of progression
completion rate.
A
t the end of each term, the student’s academic record will be reviewed against the following
standards:
Q
ualitative-Grade Point Average (GPA)
• Students must have a cumulative GPA of 2.0 on a 4.0 scale
• Grades for remedial and ESL courses count in the GPA calculation
Q
uantitative-Pace of Progression
• Students must complete at least 67% of the cumulative number of SCC units attempted at each SAP evaluation
• Completion rate is computed by dividing the total number of institutional units completed by the total number of units
attempted
Q
uantitative-Maximum Time Frame
• A student may not exceed 150% of published units of the program in which the student is enrolled
• Example: For degree and transfer programs of 60 units, maximum time frame is 90 units
• For eligible certificate programs, maximum time frame varies (i.e. 30 unit program = 45 units maximum, 18 unit
program = 27 units maximum)
• All completed units are counted in the calculation of the 150% program limits
W
arning
• Students not making SAP will be automatically placed on one term of “Warning” status.
• SCC uses SAP Warning status for students identified as not cumulatively meeting cumulative overall SAP standards
for one term.
• Students may receive financial aid during the warning period.
• Students who meet the cumulative overall SAP standards at the end of their Warning semester become fully eligibl
e
aga
in in the following term.
• Students not making SAP at the end of the warning period are determined to be ineligible for financial aid
Reestablishing Eligibility
• Students may reestablish their eligibility by taking classes without receiving Federal financial aid, and meeting the
67% cumulative pace of progression and minimum cumulative GPA of 2.
0
• Any grade changes will be assessed at the request of the student.
• Sitting out one semester or longer will not reestablish eligibility.
S
tudent Appeals for Extenuating Circumstance
• Students determined ineligible for Federal Financial Aid due to unsatisfactory academic progress may submit
an
appe
al for GPA/Pace, or Maximum Time Frame, based on extenuating circumstances.
A
ppeals require the following documentation
o Typed, signed, and dated statement indicating what extenuating circumstance caused the student to fall
below the SAP standards, and what has changed that will allow the students to meet the standards
and
s
uccessfully complete their program of study
o Any applicable documentation of extenuating circumstances
o A comprehensive Student Education Plan (SEP)
o A Financial Aid Review from National Student Loan Data System (NSLDS)
o Progress Report may be required prior to final determination.
• Outcome is a Professional Judgment decision, case-by-case and not capricious nor discriminatory.
• Exceptions to SAP Policy and/or requests for additional documentation may be made on a case-by-case basis by t
he
D
irector of Financial Aid.
STDPET/STDPEM Rev. 3/29/19
Probation
• Approved appeals result in the student being placed on SAP probation.
• Students may receive financial aid during terms of probation.
• Students must meet the SAP standards and make consistent academic improvement by the end of each probationary
term.
o
Students must complete 67% of their units attempted with a 2.0 GPA each semester while on
probation.
PLEASE NOTE: Students will become ineligible if they have exceeded the Maximum Timeframe of
90 units attempted, which supersedes the SAP status standings of Satisfactory, Warning, and
Probation.
Financial Aid MySolano account Guide for Appeal Applications
1. Sign into your mySolano account
2. Click on the Financial Aid tab -
3. Click on Progress, listed under your Financial Aid
Requirements
4.
I
f you have submitted your Financial Aid Appeal
Application, it may be marked the following under Status:
• Needed – new form that needs to be submitted
• Incomplete – may need revisions due to missing criteria
• Received – received, but has not been review
ed
o A
llow up to 10 weeks from the date of
submission for final decision on appeal
application
• Pending – may be awaiting final decision or pending due
to needed or incomplete requirements
• Approved
• Denied
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1920SAPMAX Appeal (Solano Community College)

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Completed 25 July 2020

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