Fill - Free fillable Statevehiclerequestform 2017 FARMINGDALE STATE COLLEGE PDF form

State Vehicle Request Form

TODAY'S DATE

DRIVER'S NAME(S)

DEPARTMENT ACCOUNT #

DESTINATION(S)

PURPOSE OF TRIP

FROM (Date/Time) TO (Date/Time)

TYPE OF TRANSPORTATION REQUESTED (Check one):

CAR VAN* TRUCK**

* Van availability must be checked through Athletics at extension 2482 before this form is submitted.

** Truck availability must be authorized by Physical Plant at extension 2215.

DRIVER'S SIGNATURE(S)

SUPERVISOR'S SIGNATURE

APPROVED BY

ADMINISTRATION & FINANCE

A vehicle will not be assigned unless this form is completed

and in the hands of the dispatcher 3 working days before the trip.

Dispatcher is available Monday to Friday 8 a.m. to 4 p.m. at extension 2658

and should be notified of any changes or cancellations.

OFFICE USE ONLY

Approved: YES

Reason:

Notes:

FARMINGDALESTATECOLLEGE

USEOFSTATEVEHICLES

INSTRUCTIONS

ThefollowinginstructionspreparedbyFleetManagementareintendedtoprovideguidanceinthe

useofstateownedvehicles.Pleasealsoreview the NYS TravelManual and the College's Vehicle Usage Procedures:

http://www.osc.state.ny.us/agencies/travel/manual.pdf

https://www.farmingdale.edu/administration/administration-finance/physical-plant/policiesandprocedures.shtml

1. OperationofStatevehiclesmustbeinfullcompliancewith allNewYorkStatelaws.

AlleligibledriversmustbeemployeesofNewYorkStateorotherauthorizedpersonnel and havea

validdriver’slicense.

3. SmokinginStatevehiclesisprohibited.

4. Drivingundertheinfluence ofdrugs/alcoholisprohibited.

Possessionand/oruseofalcohol,illegaldrugsorotherintoxicatingsubstancesinaStatevehicle is

strictlyforbidden.

Useofcellularphones,blackberriesandotherelectroniccommunicationdevicewithouta hands‐free

adaptorisprohibited.

StatevehiclesmustbeusedonlyonofficialStatebusiness.Personaluseofstatevehiclesis prohibited.

8. Driversaretoconformtoal

lNewYorkStateMotorVehicleregulations.

Requestformsforvehicleusagemustbefilledoutandproperlysignedandinthehandsofthe

dispatcher3dayspriortodeparture.

10. Vehiclesshouldbepickedupbetween7:30amand4:00pm.

11.

Whenvehiclesaretobepickeduponweekendsandafterhours,employeesmustarrangewith

dispatcheratextension2658orthegarageatextension2492topickupkeys.

12.

AcreditcardforgasolineisintheglovecompartmentandanEZPassisaffixedtothewindshield for

yourconvenience.

13. Itisyourresponsibilitytoseethecariskeptclean.

14.

Themileagelogmustbeproperlyfilledoutattheendofeachdestination.Pleasemakeall notations

sotheyarelegible.

15.

Please notify the dispatcher at 2658 of any cancellations, requests for pick-up time changes, or

delays returning the vehicle.

16.

Employees must be on campus eligible drivers list. Please contact campus police at extension 2111

or the dispatcher at extension 2658 to ensure driver is eligible to operate a state vehicle.

18. Cars

returningtoCampusafter4:00pmandonweekendsshouldparkthe

vehicleinfrontofthe

Garage

and



depositthekeysintheboxatthegaspumps.

Pleasebesuretofollowtheseprocedures.

Yourgoodjudgmentshouldbeexercisedatalltimes

foryoursafetyandthatofothers.

17. All employees requesting a state vehicle must also submit a Travel Authorization to Accounts Payable.

Fill Online, Printable, Fillable, Blank Statevehiclerequestform 2017 FARMINGDALE STATE COLLEGE Form

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Fillable Statevehiclerequestform 2017 FARMINGDALE STATE COLLEGE

Fill Online, Printable, Fillable, Blank Statevehiclerequestform 2017 FARMINGDALE STATE COLLEGE Form

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