Fill - Free fillable Vehicle Request Form FARMINGDALE STATE COLLEGE PDF form

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FARMINGDALESTATECOLLEGE

USEOFSTATEVEHICLES

INSTRUCTIONS



ThefollowinginstructionspreparedbyFleetManagementareintendedtoprovideguidanceintheuse

ofstateownedvehicles.PleasealsoseeNewYorkStateBudgetPolicyandReportingManualItem750

forfurtherguidance.

1. OperationofStatevehiclesmustbeinfullcompliancewith allNewYorkStatelaws.

2. Alleligibledriversmustbeemployeesof NewYorkStateorotherauthorizedpersonnel,and

haveavaliddriver’slicense.

3. SmokinginStatevehiclesisprohibited.

4. Drivingundertheinfluence ofdrugs/alcoholisprohibited.

5. Possessionand/oruseofalcohol,illega

ldrugsorotherintoxicatingsubstances inaStatevehicle

isstrictlyforbidden.

6. Useofcellularphones,blackberriesandotherelectroniccommunicationdevicewithouta

hands‐freeadaptorisprohibited.

7. StatevehiclesmustbeusedonlyonofficialStatebusiness.Personaluseofstatevehiclesis

prohibited.

8. Driversaretoconformtoal

lNewYorkStateMotorVehicleregulations.

9. Requestformsforvehicleusagemustbefilledoutandproperlysignedandinthehandsofthe

dispatcher3dayspriortodeparture.

10. Vehiclesshouldbepickedupbetween7:30amand4:00pm.

11. Whenvehiclesaretobepi

ckeduponweekendsandafterhours,employeesmustarrangewith

dispatcheratextension26 58orthegarageatextension2492topickupkeys.

12. AcreditcardforgasolineisintheglovecompartmentandanEZPassisaffixedtothewindshield

foryourconvenience.

13. Itisyourresponsibilitytoseethecariskeptclean.

14. Themileagelogmustbeproperlyfilledoutattheendofeachdestination.Pleasemakeall

notationssotheyarelegible.

15. Pleasenotifythedispatcherat2658ofanycancellations.

16. Employeesmustbeonca

mpuseligibledriverslist.Pleasecontactcampuspoliceatextension

2111orthedispatcheratextension2658toensuredriveriseligibletodriveastatevehicle.

17. CarsreturningtoCampusafter4:00pmandonweekendsshouldparkthevehicleinfrontofthe

Garageanddep

ositthekeysintheboxatthegaspumps.

Pleasebesuretofollowtheseproceduresandyourgoodjudgmentshouldbe exercisedatalltimesfor

yoursafetyandthatofothers.

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FARMINGDALESTATECOLLEGE

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STATEVEHICLEREQUESTFORM

DATE ____________________ 

DESTINATION ___________________________________________

DURATION(NumberofDays) ______________________________



FROM(Tim

e/Date) __________________________ TO (Time/Date) ______________________________

JUSTIFYPURPOSEOFTRIP



TYPEOFTRA

NSPORTATI

ONREQUESTED(CHECKONE):

CAR

 STATIONWAGON  *VAN  TRUCK 

DRIVER’SNAME__________________________________________________________

DRIVER’SSIGNATURE______________________________DEPARTMENTCHARGENUMBER _______________



APPROVED________________

_________ ______________________________



DepartmentChair/Director  DeanofSchool



APPROVED_________________________ ______________________________

  Area

VicePresident    President/Designee

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*VanavailabilitymustbecheckedthroughAthleticsfirstatextension2482beforethisformis

completed

Vehiclewillnotbeassignedunlessformiscompletedandinthehandsofthedispatcher

threeworkingdaysbeforetrip.

DispatcherisavailableMondaytoFriday8amto4pmatextension2658

andshouldbenotifiedofallcancellations.

_______OFFICEUSEONLY _______

Approved:_________YES__________NOReason:

NOTES:

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Vehicle Request Form FARMINGDALE STATE COLLEGE

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