Section 3: The Board of Directors shall meet on a regular basis as they shall determine or at the call of the President/Chair. Any three
members of the Board of Directors may call a meeting providing a three-day notice is given to all members. A majority of the
Board of Directors shall constitute a quorum for the transaction of business, and a majority vote of those present shall be
necessary to give effect to any action of the Board.
Section 4: Any member of the Board of Directors who is absent from three consecutive board meetings may be removed from office by
the Board of Directors. Notice of said action shall be mailed to all members by the Secretary.
ARTICLE VII – OFFICERS
Section 1: The officers of this Club shall be determined by the Club as per State/Provincial/National law. The officers of the Club shall
be the following:
¨
The Presiding Officer (the actual title may be President, Chair, or other as determined by the Club’s Board of Directors)
shall serve as the executive officer of the Club, preside at all meetings of the membership and the Board of Directors,
be an ex-officio member of all committees, exercise general supervision over Club affairs and perform such other duties
as are ordinarily incumbent upon a Presiding Officer; and shall represent the Club in all relations with Optimist
International and the District and perform a like function in their behalf in relation to the Club. The Presiding Officer
shall attend all duly called District meetings or, in the case of absence for good reason, provide for the Club’s
representation by an accredited representative.
¨
The Vice Presidents (or such title as established by the Club’s board of Directors) shall perform such duties as are
ordinarily incumbent upon Vice Presidents and such other duties as may be assigned to them by the Presiding Officer
or Board of Directors.
¨
The Secretary shall keep and maintain the minutes of all meetings of the Board of Directors, business meetings and all
records of membership, attendance and service to the Club, in the form and manner prescribed by the Board of
Directors. The Secretary shall also prepare and file all reports required by Optimist International, District
administration and generally perform such duties as are ordinarily incumbent upon a Secretary.
¨
The Treasurer shall keep and maintain all records of fees, dues and monies collected and disbursed. Submit regular
financial statements in the form, manner and frequency prescribed by the Board of Directors, prepare an annual
statement for the annual meeting of the Club and generally perform such duties as are ordinarily incumbent upon a
Treasurer.
Section 2: All officers shall hold office for one year or until their successors are duly elected or appointed as provided in these bylaws.
In the event that any office becomes vacant for any reason, the vacancy may be filled by the Board of Directors.
The Club Board of Directors can amend or expand these duties as needed, as long as they are within the guidelines of
Optimist International and standard Club bylaws.
ARTICLE VIII – ELECTION PROCEDURE
The election of Club officer(s) and Directors should be completed not later than April 30.
Section 1: Separate balloting shall be conducted for each office. Where there is only one nominee for an office, the President/Chair
shall request a unanimous ballot for the nominee. A majority of the votes cast shall be required to elect. In the case of
directors, if the number of nominees exceeds the number of vacancies, the required number receiving the highest number of
votes shall be declared elected.
Section 2: Nothing in this article shall be construed as precluding nominations from the floor.
Section 3: Only members in good standing shall be eligible to hold office or vote.
Section 4: Voting shall be by individuals and no person may cast more than one vote. Proxies will not be recognized.
Section 5: All officers and directors shall assume the responsibilities of their respective offices on October 1 following their election.
Section 6: The Secretary shall report the results of all elections and appointments of Club officers to Optimist International and the
District immediately.
ARTICLE IX – MEETINGS
Section 1: Regular meetings of the Club shall be at such time and place as may be determined by the Board of Directors.
Section 2: Special meetings may be called by the Presiding Officer, or by the Secretary upon receipt of a written request signed
by at least five (5) members in good standing. Every member shall be notified in writing at least three days in
advance of the special meeting and advised what business will be considered. No other business may be conducted at
the meetings.
