Number of members?_______________________________ Club incorporation No. ________________________________
Day & time of meetings?_____________________________ Frequency of Club bulletin _____________________________
Annual Dues? _____________________________________ Are Club Bylaws available? ____________________________
New Member Initiation Fee?__________________________ When were Club policies last updated? ___________________
Has budget been approved? ________________________ US Clubs-When will IRS form 990 be filed? ________________
Club Chair Names
Community Service _______________________________ Fellowship___________________________________________
Director of Personal Growth __________________________ Finance_____________________________________________
Youth Activities ____________________________________ Foundation Rep (CFR) ________________________________
Publicity ________________________________________ Programs __________________________________________
New Club _______________________________________ Membership ________________________________________
Youth Clubs_______________________________________ Other ______________________________________________
Internet Safety _____________________________________
Does the Club participate in the Personal Growth and Involvement Program? ______________________________________________
What Goals have been set by the Club for the year?
Net gain in membership ____________________________
Sponsorship of new Club(s) __________________________
Honor Club ______________________________________
Distinguished President ____________________________ Number of CPA entries ________________________________
Sponsorship of Jr. Optimist/Octagon/Alpha Club __________
Do you plan to present some of the ‘Skills Development Modules’ at Club Meetings? (examples: Creative Problem Solving, Effective
Time Management, Choosing Optimism as a Philosophy of Life, Public Speaking, etc.) ______________________________________
Who will represent Club at District meetings? _______________________________________________________________________
Does Club provide financial assistance to officers who attend District & Optimist International meetings?_________________________
What community/youth-serving projects are planned for the year? _______________________________________________________
___________________________________________________________________________________________________________
What fund-raising projects are planned for the year?__________________________________________________________________
___________________________________________________________________________________________________________
What amount does the Club plan to raise from fund-raising projects? $___________________________________________________
Does your Club plan to contribute to the Optimist International Foundation? ______________________________________________
Date of conference______________ Length of conference _____hr_____min Number of members attending__________
Signature of District officer ________________________________________________________
Title ____________________________ Bus Phone ( _______) ____________________
Signature of Club officer__________________________________________________________
Title ____________________________ Bus Phone ( _______) ____________________
The Lieutenant Governor is to conduct an Annual Club Planning Conference for
each Club in the Zone and file a report within 30 days after each conference.
Completion is required on or before November 15. The ACPC is a workshop
meeting with the Club’s Board. It may be held at a regularly scheduled or a
called Board meeting. The ACPC is the required visitation for the first part of the
year. See the
District Leaders' Answer Book
for complete information on con-
ducting this conference.
Photocopy and distribute to those listed below.
Annual Club Planning Conference Report
THE QUESTIONS ON THIS FORM ARE TO BE USED AS DISCUSSION GUIDES TO AID THE LT GOV AND BOARD MEMBERS TO
IMPROVE UPON THE ADMINISTRATION AND SERVICES OF THE CLUB
#________________________________ # __________
rebmuN bulCenoZtcirtsiD
______________________________________________________________________
Complete Club name
______________________________________ (_______) ____________________
enohP.seRemaN s’tnediserP
______________________________________ (_______) ____________________
enohP.seRemaN s’rerusaerT-yraterceS
______________________________________ (_______) ____________________
enohP.seRemaN s'voG.tL
Distribution
District Secretary - Treasurer
Governor
Lieutenant Governor
Club File
