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Southwest Virginia Community College

Grant Concept Pre-Approval Form

If you have an idea for a potential grant opportunity, we strongly encourage you to pursue developing a proposal. Anyone

interested in proposing activities supported by external agencies should review their proposal idea with their supervising

Dean and/or VP before forwarding this form to the VP of Institutional Advancement. Approval of this form is required prior

to preparing a new or continuation grant application to an external agency and should be submitted at least 30-45 days

prior to submission deadline.

Project Department

Project Title

Project Concept Attach a 1 or 2-page overview of your project concept, addressing the following:

1. How does this project fit into the College mission, goals and objectives?

2. Indicate how this project will address a specific campus problem.

3. What is the potential impact on the college?

(increased enrollment and/or retention, staff, equipment, program updates)

4. Who will benefit from your proposed project? What will be the major project activities?

5. The potential funding source is:

6. What is the project period? from: to: Multiple years? # of years

7. Who are the potential partners and what resources might they contribute?

8. Application Due Date:

Budget Information Projected Budget Total $

Are matching funds required? □Yes □No If so, what percentage?

Key Personnel (Project Director and other proposed staff)

Name

Title

Time Commitment

Submitted by

Signature Title Date

Level of support requested from SWCC Institutional Advancement or Foundation Office

□Consultation (planning/application process) □Proposal editing/proofing □Help with constructing budget

Signatures and Reviews:

Please obtain supervisor’s signature before routing to Institutional Advancement Office.

Department Dean and/or VP Date

VP of Institutional Advancement Date

President Date

If proposal is to be submitted to a foundation, submit to Educational Foundation Office.

Foundation Executive Director Date

Southwest Virginia Community College

Proposal Overview

(Attach to Pre-Proposal Concept Approval Form)

Project Title

______________________________________________________________________________

Potential Funding Source(s)

______________________________________________________________________________

Purpose of Project

______________________________________________________________________________

Description of Need (present situation)

______________________________________________________________________________

Objectives of Project (Remember not to confuse means and ends. The means are your methods.

The ends are your objectives. When listing objectives, you will be using words like these: To

increase... To decrease... To reduce… Project objectives are measurable and should: 1)

Tell who; 2) Is going to be doing what; 3) When; 4) How much; and 5) How we will measure

it.)

______________________________________________________________________________

Relationship of the Project to the Mission and Purpose of the College

______________________________________________________________________________

(Attach to Grant Concept Pre-Approval Form)

Target Population

______________________________________________________________________________

Description of the Development Plan (who will do what for whom, when, and how)

______________________________________________________________________________

Key Personnel (names, degree information and other specific qualifications relevant to project)

______________________________________________________________________________

Evaluation (expected results, evaluation measures)

______________________________________________________________________________

College Resources Needed if Project is Approved: (Personnel, Matching Funds, etc.)

______________________________________________________________________________

Space/Facility Needs

______________________________________________________________________________

Duration of Project________________________ Through_____________________________

(Beginning Date) (Ending Date)

Submitted by: __________________________________________________________________

Title: _____________________________________________ Date: _______________

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