Prescribed by Secretary of State (Form RPRCE)
RULE §81.131 TAC
REPORT OF PRIMARY AND RUNOFF ELECTION CONTRACTED EXPENSES
FOR THE COUNTY ELECTION SERVICES CONTRACT
(Texas Election Code, Sec. 31.100(c))
**DO NOT PAY THIS IS NOT A BILL **
ALL PAYMENTS TO COUNTY ELECTION OFFICIAL FOR CONTRACTED SERVICES WILL BE
PAID BY SECRETARY OF STATE
(Submitted to Secretary of State for auditing and approval of Final Cost Report and to county chair for
accounting of election services provided)
ELECTION SERVICES FOR _______________________________________________ ELECTION
COUNTY _____________________________ PARTY _____________________________
Please provide the statistical information and cost of the contracted services for the Primary and
Runoff Elections.
Primary Estimate Runoff Estimate Final Costs
SECTION A. STATISTICAL INFORMATION
Items marked with * are required
Primary Runoff
A1
*
Countywide voter turnout
A2
*
Number of election day polling places (excluding early voting)
A3
*
Number of county designated election precincts
A4
Number of polling places shared with another party
A5
Number of public buildings used as polling places
A6
*
Number of early voting stations
A8
Number of ballots (include early voting ballots; do not include
sample/test ballots)
A9
Number of election kits (excluding early voting)
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Prescribed by Secretary of State (Form RPRCE)
RULE §81.131 TAC
SECTION B. COST OF PRIMARY AND RUNOFF
Primary Runoff
B1
Ballot printing and shipping costs
(invoices required)
$____________
$____________
B2
Electronic voting system programming and testing
(invoices required)
$____________ $___________
B3
Public Notice of Testing of Electronic Voting Systems
(invoices and copy of ad required) (Tex. Elec. Code §127.096(a))
$____________ $___________
B4
Vendor and County Technical and Site Support
$____________ $___________
B5
Election kits (excluding Early Voting kits)
(receipts/invoices required) (TAC §81.132)
$____________ $___________
B6
Rental of county owned voting equipment per unit of electronic
voting system equipment installed at the polling location and
central counting station (DREs, controller booths, precinct and
central count tabulators)
(TAC §81.130)
# of devices
______ x $5
$____________
# of devices
______ x $5
$____________
B7
Rental of non-county owned voting equipment
$____________ $___________
B8
Voting equipment preparation and transportation (labor cost,
vehicle rental, fuel) (itemized receipts required)
$____________ $___________
B9
Polling place rental charges (no charge for public buildings
normally open for business on election day)
(receipts required)
# of polling places
______
$____________
# of polling places
______
$____________
B10
No. of Poll Workers who worked at the polling location on
election day (do not include early voting; may not exceed $12 per
hour) (supporting documents required)
Primary: ________ _________
# of workers hourly rate (not to exceed $12)
Runoff: ________ _________
# of workers hourly rate (not to exceed $12)
$____________ $____________
B11
Poll workers fee for pick up and delivery of election day supplies
(not to exceed $25 per polling location) (supporting documents
required)
# of delivery fees
______
$____________
# of delivery fees
______
$____________
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Prescribed by Secretary of State (Form RPRCE)
RULE §81.131 TAC
Primary Runoff
B12
Central Counting Station Manager (Tex. Elec. Code §127.002)
(supporting documents required)
Primary: Manager ____________
hourly rate
Runoff: Manager ____________
hourly rate
$____________ $____________
B13
Tabulation Supervisor (Tex. Elec. Code §127.003) (supporting
documents required)
Primary: Supervisor ___________
hourly rate
Runoff: Supervisor ___________
hourly rate
$____________ $____________
B14
Assistant Tabulation Supervisor (Tex. Elec. Code §127.004)
(supporting documents required)
Primary: __________ _______
# of assistants hourly rate
Runoff: __________ _______
# of assistants hourly rate
$____________ $____________
B15
Central Counting Station Judges and Clerks (Tex. Elec. Code
§127.006) (supporting documents required)
Primary: ________ _________
# of workers hourly rate (not to exceed $12)
Runoff: ________ _________
# of workers hourly rate (not to exceed $12)
$____________ $____________
B16
Early Voting Ballot Board Personnel (Tex. Elec. Code §65.051)
(supporting documents required)
Primary: ________ _________
# of workers hourly rate (not to exceed $12)
Runoff: ________ _________
# of workers hourly rate (not to exceed $12)
$____________ $____________
B17
Provisional/Late Ballot Board Personnel (Tex. Elec. Code
§65.057) (supporting documents required)
Primary: ________ _________
# of workers hourly rate (not to exceed $12)
Runoff: ________ _________
# of workers hourly rate (not to exceed $12)
$____________ $____________
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Prescribed by Secretary of State (Form RPRCE)
RULE §81.131 TAC
Primary Runoff
B18
Election Day Supplies (supplies needed for the conduct of the
election that are not part of election kits) (invoices/receipts
required)
$____________ $____________
B19
Communication (costs at the polling location, e.g. go-phones,
internet connectivity, etc.) (invoices/receipts required)
$____________ $____________
B20
Postage (postage necessary for the conduct of the election, such as
the mailing of poll worker compensation; not to include postage
for mail ballots) (receipts required)
$____________ $____________
B22
Security (for polling places or central counting station)
(supporting documents required)
$____________ $____________
B23
Other Primary costs (any expenses legally necessary for the
conduct of the election which cannot be reported elsewhere in the
report) (itemized receipts required)
$____________ $____________
TOTAL COST OF CONTRACTED EXPENSES (add lines B1-B23)
$____________ $____________
COUNTY ELECTION SERVICES CONTRACT ADMIN FEE
(up to 10% of the total contracted expenses)
$____________ $____________
TOTAL COST OF PRIMARY & RUNOFF ELECTIONS
$____________ $____________
Note: This report should be completed by the county election officer and presented to the
county chair as an accounting of services provided as agreed upon in the Election Services
Contract. It should also be submitted to the Secretary of State for auditing and approval of
the Final Cost Report.
I hereby certify that the costs on this report are a true and correct representation of the
actual expenses directly attributable to the election services provided to
_______________________________ COUNTY ______________________________PARTY
for the ____________________________________________________________ ELECTION
and the 10% general supervision fees consistent with Section 31.100, Texas Election Code.
____________________________________ ___________________
County Election Officer Signature Date
___________________________________________
Printed Name
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