Fillable Purchasing PO14 The University Purchasing Policy is structured (University of Windsor)

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Purchasing PO14 The University Purchasing Policy is structured (University of Windsor)

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Purchasing PO14
SOLE OR SINGLE SOURCE CERTIFICATION
The University Purchasing Policy is structured to meet all Federal and Provincial laws that govern competitive bidding
practices. This bid process protects both the university and the individual purchaser from liability that could result from a
challenge to a contract award. Therefore if no competitive quotes are to be solicited by Purchasing Services, a sole source
certification must accompany the requisition forwarded to Purchasing to place the order. By affixing your signature
hereto, the undersigned accepts personal responsibility that one or more of the following conditions apply to this
procurement. In this case Purchasing will obtain an official quote from the proposed sole source vendor to respond to.
This form relates to:
PURCHASE REQUISITION # __________________ VENDOR: ________________________________
Please check appropriate condition(s):
No alternative or substitute product exists that meets specific or unique technical or research requirements.
Provide brief explanation of essential features:
____________________________________________________________________________________________________
Provide brief explanation for any of the below reasons:
Revision Date: Sept 2020
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Submit Form To: Purchasing. If there are any questions whi
le filling out the form, please contact
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To ensure compatibility, recognize exclusive copy/patent rights, licences, lease buyouts or to maintain specialized
products (i.e. software).
To honour guarantees or warranties on products for the maintenance or repair that must be done by the
manufacturer or its representatives.
An unforeseeable urgency exists. (i.e. emergency repair)
REQUISITIONER: Please print your name, department and the date:
Sole Source Approval:
Requisitioner Signature:
Department Head/One-up Signature:
Department's VP Signature(Over $100K):
Procurement Approval:
Buyer Signature:
Procurement Manager Signature (Over $100K):
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Purchasing PO14 The University Purchasing Policy is structured (University of Windsor)

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Completed 5 February 2021

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