Frequency of payments to Supplier (Check One) *:
One Time Pay ____ Annual Payment: _______ Multiple Payments: ________
Has the invoice been received? (Check One) *: Yes_______ No__________
Will the Supplier accept the University of Windsor Purchasing Card? (Check One) *: Yes________ No_________
(If you answered “Yes” to the above Purchasing Card question, please make the purchase on your University of Windsor
Purchasing Card. If you do not have a Purchasing Card please contact Procurement at Ext. 2085 to apply for one.)
Payment Currency (check one) *:
CDN __ USD _____ Foreign Wire Payment (Please Specify Currency):_______________
(if you will require payment to the Supplier in a currency other than CDN or USD. Please contact Accounts Payable for
Does the Supplier charge HST on their invoices? (Check One) *: Yes ____ No ____
If you selected yes to HST above, please specify Supplier HST Tax Registration Number: __________________
(This information is required by Canada Revenue Agency, in order to comply with Annual HST Audit Requirements.)
Guidelines for Completing this Form:
All fields marked with a * are mandatory. If all mandatory fields are not completed the Supplier Request will not
be processed and the form will be returned to the requester to complete all required information.
The University of Windsor will phasing out all payments by cheque, for invoices related to goods and services for
Canadian Suppliers, in favour of Electronic Fund Transfers (EFT’s) directly to supplier bank accounts.
o Suppliers will only be added to UWinsite if their EFT/Direct Deposit information is provided.
o Once a completed Supplier Request form is received, Procurement will send out a request to the
Supplier for their EFT/Direct Deposit information.
o Please note, there may be a delay in receiving the EFT information directly from the Supplier, depending
on the Supplier Response time. Therefore, please allow at least 2 – 3 days for your Supplier Request to
o Procurement will actively follow up with the Supplier for this information to expedite the Supplier
Procurement will contact the University Requester (as identified on this form), when the Supplier has been
added to UWinsite.
How to expedite the Supplier Request Process:
• Complete the form in it’s entirety, ensuring all mandatory/required information is provided.
• Be proactive! If you know you will be making a purchase in the future, determine if the Supplier already
exists in UWinsite. If the Supplier does not exist, submit your Supplier Request form to Procurement for
processing ahead of time.
• Provide the Vendor Direct Deposit form to the Supplier ahead of time. This will expedite the process for
Procurement. This form can be found at: Supplier Direct Deposit Form. Please have the Supplier submit this
form and required attachments, directly to Procurement, at firstname.lastname@example.org,
once it has been completed.
Please submit the completed Supplier Request form to email@example.com. If you have questions,
please contact the Procurement Office at ext. 2081.
Office Use Only:
Entered By____________________ Signature___________________________ Date__________________
click to sign
click to edit