Page 1 of 19 https://www.ruralpayments.org
For official use only
Area office address
If in the UK: Postcode
Address
Line 1
Line 2
Line 3
Postal Town
Line 5
Application reference number
File reference
Date received
D
D
M
M
Y
Y
Y
Y
Status of applicant
Tenant of registered croft
X
Owner-occupier of registered croft
X
Sub-tenant of registered croft
X
Short-term lessee of an owner-occupier crofter
X
Grazings clerk/constable
X
Groups of shareholders in a common grazings wishing to formally
X
constitute a grazings committee with the Crofting Commission
Before completing this form, read the full scheme guidance at https://www.ruralpayments.org
or contact your local area ofce for a paper copy of this guidance.
Complete the form in full as directed. If the information requested is not applicable, please write
‘N/A’. We will return incomplete forms to you.
Failure to provide accurate information on this application form may result in recovery of all grant
paid with interest.
Send the completed form and relevant documentation to your local area ofce.
WARNING: GRANT WILL NOT BE PAID SHOULD YOU INCUR COSTS OR START WORK
BEFORE YOU RECEIVE OUR WRITTEN APPROVAL TO DO SO
(Form PF08) Revised 11/04/16
Rural Development:
Crofting Agricultural Grant
Scheme application form
The European Agricultural Fund
for Rural Development:
Europe investing in rural areas
Page 2 of 19 https://www.ruralpayments.org
Part 1 – Your details
Mr Mrs Ms Miss Other
X X X X
First name
Middle name(s)
Last name
If in the UK: If not in the UK:
Postcode Country
Address
Line 1
Line 2
Line 3
Postal Town
Line 5
Telephone number (including STD code)
Mobile number
Email address
Fax number
Page 3 of 19 https://www.ruralpayments.org
Part 2 – Land details
Business Reference Number
Tell us the name and address of croft/common grazings on which work is to be carried out
Location Code
X
X
X
/
X
X
X
X
Is your holding classed as:
Tick as appropriate
Less Favoured Area (LFA)
X
Non Less Favoured Area (NLFA)
X
Both
X
If you have more than one croft under different
Location Codes, please state the Main Location
Code which your agricultural business operates
under
Name
Address
Line 1
Line 2
Line 3
Postal Town
Line 5
C
C
/
P
P
P
/
H
H
H
H
Page 4 of 19 https://www.ruralpayments.org
Part 3 – Status of applicant
Refer to Parts 2 and 3 of the full scheme guidance Please tick appropriate box
1. Are you?
a tenant of registered croft
Yes
X
No
X
a legal sub-tenant of a registered croft or part of it (in other words,
a sub-tenant under a sub-lease entered into in accordance with
section 27 of the Crofters (Scotland) Act 2007) Yes
X
No
X
Yes
X
No
X
Yes
X
No
X
Yes
X
No
X
Yes
X
No
X
Yes
X
No
X
an owner-occupier crofter as dened under the Crofters (Scotland) Act 1993,
as amended by the Crofting Reform (Scotland) Act 2010
holder of short-term lease entered into in accordance with section 29A
of the Crofters (Scotland) Act 2007
a group comprising any of the above categories of applicant
a common grazings committee or a grazings constable appointed
under section 47 of the Crofters (Scotland) Act 2007
a group of shareholders in a common grazings wishing to formally constitute
a grazings committee with the Crofting Commission
2. Is your business registered as organic?
Yes
X
No
X
3.. If you wish to apply for the Young Farmer grant enhancement, you must complete
the following questions (Individual applicants only).
Yes
X
No
X
a) Are you under 41 years of age on the date you submit your application?
b) Were you set up as head of your holding no more than ve years before
the date you submitted your application? If yes, you must provide
evidence to support this.
Yes
X
No
X
If you answered no, to either question 2a or 2b, please go straight to question 4.
If you answered yes to both questions, please conrm this by providing either:
Yes
X
No
X
Yes
X
No
X
your birth certicate
your driving licence
or your passport
Yes
X
No
X
Yes
X
No
X
Yes
X
No
X
Yes
X
No
X
You must hold the appropriate skills and vocational competence, in relation
to the agricultural business.
Please conrm this by providing originals of one of the following documents
certicate of education or
vocational qualication or
statement conrming equivalent experience
Or if none of these apply:
A declaration of undertaking that you will, within 36 months of payment of grant, provide evidence
that you have obtained the appropriate occupational skills and vocational competence. If you do not
adhere to this, full payment will be recovered with interest.
Yes
X
No
X
Page 5 of 19 https://www.ruralpayments.org
Part 3 – Status of applicant (continued)
Applications from groups only
Please note – If you are applying as a group of shareholders in a common grazings wishing to
formally constitute a grazings committee with the Crofting Commission, you can only apply for
assistance, of no more than £500, towards the costs. If this is the case, please go straight to
‘Part 4 – Extent of land’.
4. For all other group applications
a) Are all members of the group under 41 years of age on the date you
submit your application? Yes
X
No
X
b) Were you were set up as head of your holding/group no more
than ve years before the date you submitted your application? If yes,
you must provide evidence to support this. Yes
X
No
X
If you answered no, to either question 3a or 3b, please go straight to question 4.
If you answered yes to both questions, please conrm this by providing (for each member of the
group) either:
birth certicate
Yes
X
No
X
driving licence Yes
X
No
X
or passport Yes
X
No
X
All members of the group must also hold the appropriate occupational skills and vocational
competence, in relation to the agricultural business.
Please conrm this by providing originals of one of the following documents for those members
of the group with the required skills.
certicate of education
Yes
X
No
X
vocational qualication Yes
X
No
X
statement conrming equivalent experience Yes
X
No
X
Please also include, for those members of the group without the required skills
and competences at present, a declaration of undertaking that they will, within 36 months of
payment of grant, provide evidence that have obtained the appropriate occupational skills and
vocational competence. If they do not adhere to this, full payment will be recovered with
interest.
Yes
X
No
X
In all cases, where you are applying for the Young Farmer grant rates, please see Question 9 of
the full scheme guidance.
5. Are you?
male
X
female
X
non-individual
X
(Non-individual can, for example, mean group, organisation or company made up of two or more
persons.)
Page 6 of 19 https://www.ruralpayments.org
Part 4 – Extent of land
For improvements to crofts complete section 4.1
For improvements to common grazings go straight to section 4.2
4.1 To be completed when proposed work is to be carried out on a croft
i Area of croft
(in hectares)
Arable Permanent
grassland (PGRS)
Rough grazings
ii Details of any shares held in common grazings
iii Crops (please specify) Hectares
iv Stock Present number
Breeding cows
Breeding ewes
v Other (please specify) Present number
Page 7 of 19 https://www.ruralpayments.org
Part 4 – Extent of land (continued)
vi Do you occupy any other land? Yes
X
No
X
If the answer is yes, please give the agricultural code number, names and areas
(BLOCK LETTERS PLEASE)
Location Code Name of croft holding Area in hectares Status of occupancy
vii Have you acquired any more croft or non-croft land since you
last applied for grant? Yes
X
No
X
viii Are you VAT registered? Yes
X
No
X
If yes, all costings included in this application should be on a VAT exclusive basis
4.2 To be completed when proposed work is to be carried out on a common grazing
i Area of common grazings hectares
ii Number of shareholders in the grazings
iii Total souming for the grazings cows
sheep
iv Stock carried cows
sheep
ix Is the common grazings VAT registered? Yes
X
No
X
If yes, all costings included in this application should be on a VAT exclusive basis
Page 8 of 19 https://www.ruralpayments.org
Part 5 – Details of proposed works
Refer to section three of the full scheme guidance.
Use this section to provide details of your proposal. If your application includes more than one proposal,
you need to complete an ‘additional proposal form’ for each one. The reference number for this form
is CAG04(a). You can get this at https://www.ruralpayments.org or from your local area ofce.
You can submit a number of additional proposal forms with your main application form.
The 13 categories of operation eligible for grant are listed at Annex A on page 22 of the full scheme
guidance. Please enter the relevant operation reference (1–13):
5.1 Description
Please give a full description of the works proposed. This should include a detailed plan of your
proposed improvements showing dimensions, type and material to be used in construction, together
with a copy of a 1:10,000 Ordnance Survey map showing the site and location in relation to the unit
as a whole.
NOTE: If you are planning to complete the work yourself, please detail what qualifications/
skills/experience you possess that will allow the project to be completed to a satisfactory
standard:
Description of works to be undertaken
Type and material to be used in construction
Dimensions (size, length etc)
Plan of proposed operation
Page 9 of 19 https://www.ruralpayments.org
5.2 Objectives and business plan
Prior to completing this section refer to Appendix B of the full scheme guidance.
a All operations are required to meet one or more of the following objectives in order to be
considered for grant aid.
Please tick one or more of these boxes to identify the objectives which your proposals will meet.
To reduce production costs
X
To improve and redeploy production
X
To improve quality
X
To promote the diversication of farm activities
1
X
To preserve and improve the natural environment, hygiene conditions and animal welfare
standards
X
Support may be available where it is a rst time improvement, where the improvement is an
integral element of a larger project, or where a substantive upgrade is involved. Support will not be
available for applications which are solely intended to replace existing improvements and which
are intended to serve the same purpose as the original.
However, where a previous facility is classed as derelict then assistance may be available. By
derelict we mean that the facility is no longer serviceable or fullling its function and incapable of
being repaired or maintained.
b Please tell us how the objectives will be met. Include reference to current and future cropping and
stocking activities, listing the extents and stock type and numbers where appropriate (examples
overleaf). Failure to fully complete this section will result in your form being returned.
i. How will the proposed works meet the identied objectives? Continue on a separate sheet if
necessary.
ii. Please explain how this proposal delivers a cost benet to your business, value for money to
the public purse and is justied both agriculturally and environmentally
iii. Outline changes to croft activity following implementation of proposals
Cropping
Stocking
Other
1 This relates to diversication within the agricultural sector such as changing methods of production (for example
organic or horticulture), introduction of new crops and introduction of specialist breeds.
Page 10 of 19 https://www.ruralpayments.org
5.3 Proposed costs
a) Contractor/supplier costs
At least two competitive quotations are required for each application where the total cost of the work
you are applying for grant aid on is £10,000 or less.
At least three competitive quotations are required where the total cost of the work you are claiming
grant aid on is more than £10,000.
Name of contractor/supplier Description of work to be undertaken Quoted cost
b) Labour costs
Where the work is undertaken by either you or an employee, you can apply for labour costs. Y
our
local area ofce will assess the value of your labour.
Description of work
Page 11 of 19 https://www.ruralpayments.org
5.4 Other sources of funding
Is payment of any part of the total eligible costs being sought from,
or given by, any other public source? Yes
X
No
X
If yes, please provide details
5.5 Boundary fences
a. If you are applying for a boundary fence please provide name and address of adjoining occupiers
and Location Codes if known
Adjoining occupier’s
name
Address Agricultural Code
No.
For Ofcial Use Only
Page 12 of 19 https://www.ruralpayments.org
5.6 Joint projects
Does this application relate to a joint project? Yes
X
No
X
If yes, list the names of all involved in the joint project and tell us whether or not they are sharing in
the costs of the proposed work. Please also tell us whether they are applying separately.
Name of person
sharing and
their croft name
Main
Location
Code
Share of
the project
costs
Is this
person
applying
separately?
(yes or no)
Signature Date
Costs can only attract grant assistance if they are incurred by one (or a combination) of the
eligible categories of applicant, as listed at part three.
For building works only: Also complete the Steading Floor Assessment on page 18
Page 13 of 19 https://www.ruralpayments.org
Part 6 – Environmental impact considerations
Yes No
Scottish Natural Heritage (SNH)
i
Is any part of the improvement to be carried out on land within an
environmental designated area? For example, a site of Special Scientic
Interest or National Nature Reserve
X X
ii If yes, have SNH been consulted about the work?
X X
iii Have they given their consent?
X X
If the answer to question (iii) is yes, you must provide written conrmation from SNH.
Scottish Environment Protection Agency (SEPA)
iv
Are the proposals for the provision, replacement or improvement of any of
the facilities listed below
Silage efuent tanks/efuent disposal pits
X X
Manure storage facilities, dungsteads slurry stores, lagoons
X X
Manure treatment facilities, sedimentation tanks, slurry separators,
treatment ditches, aerators, digesters
X X
Disposal of yard and dairy washings, dirty water collection works
including chemical sprayer and vehicle wash beds, fruit and
X X
vegetable washing facilities or septic tanks
Arterial drainage or river works
X X
If you have answered yes to any of the options listed at iv, please enclose a copy of SEPA’s
response. Investments relating to items covered by the Control of Pollution (Silage Slurry and
Agricultural Fuel Oil) (Scotland) Regulations 2003 have to meet the minimum standards. Investments
to bring items in line with the 2003 Regulations will not be eligible for funding because the grant can
only be used to fund items necessary to comply with recently introduced regulatory or statutory
requirements. Where the facilities are being improved from the minimum standards to above the
minimum standards, then a grant may be considered.
You must also ensure that your proposal is covered by the conditions contained in the
Environmental Impact Assessment (Agriculture) (Scotland) Regulation 2006.
NB – Grant will not be paid on work which may damage the environment.
Page 14 of 19 https://www.ruralpayments.org
Part 7 – Data disclosure
How we look after your information
We will use the information you provide to process any claims or applications you make.
We will also use your data for purposes connected with:
administration of the Common Agricultural Policy
administration of Scottish Rural Development Programme and other aid schemes
monitoring and regulating the production and safety of food
management of land and other environmental controls
animal health and welfare
occupational health and welfare
evaluation of the impact of scheme payments and to provide evidence and advice to support policy-making
assessment and improvement of our services to ensure that they are of high quality, efcient, and
responsive to our customers’ needs
We will pass on your personal information if we have a legal obligation to do so, or if we have to enforce or
apply our terms of use and other data sharing agreements. We may also exchange information with other
government departments for legal reasons.
In order to full the objectives referred to below, we will share your personal information with the following
organisations (including any successor bodies):
Scottish Natural Heritage (SNH) and Forestry Commission Scotland (FCS) for purposes connected with the
Scotland Rural Development Programme and other environmental controls
Food Standards Agency (Scotland) (FSAS) for purposes connected with the production and safety of food
Scottish Environment Protection Agency (SEPA) for management of land and other environmental controls
Animal Health and Veterinary Laboratories Agency (AHVLA) for purposes connected with animal health and
welfare
research organisations for statistical and research purposes, including the collection of agricultural data
under section 78 (as amended) of the Agriculture Act (1947) and to meet European Commission Statistical
Regulations
organisations which audit the distribution of grants and subsidies in Scotland
other organisations, including Scotland’s Environmental and Rural Services (SEARS) partners, for the
purpose of improving public service delivery
You can nd out more about SEARS at www.sears.scotland.gov.uk
We store your data on our secure servers in the UK. By submitting your personal data, you agree to this.
Whenever we use your personal data or share it with other organisations, it will be in accordance with the
Data Protection Act 1998.
The Act requires, among other things, that we do not use your data for purposes incompatible with those listed
here, that we take appropriate measures to protect the condentiality, integrity and security of your information.
And that we must supply you with a copy of the information we hold about you if you request it.
We must observe the provisions of the following legislation as may be amended from time to time:
the Data Protection Act 1998
the Freedom of Information (Scotland) Act 2002
the Environmental Information (Scotland) Regulations 2004
European Commission (EC) Regulation No 259/2008 as amended by Commission Regulation (EU)
No 410/2011
We may need to disclose personal information when required by law if, in our opinion, it is necessary to
comply with a current judicial proceeding, a court order or legal process.
We will publish information relating to support payments in Scotland in line with European Commission
legislation. We will also publish information which is not personal data for reasons of transparency and
public interest.
For further information on how your information is used, how we maintain the security of your information and
your rights to access the information we hold about you please contact your RPID area ofce.
Page 15 of 19 https://www.ruralpayments.org
Part 8 – What to do now
1 Attach (where appropriate) Yes No
1:10,000 map showing site of proposed improvements in relation to
croft/common grazing
X X
Minimum of two competitive quotations if the total cost of the work
you are applying for grant aid on is less than £10,000
X X
Minimum of three competitive quotations if the total cost of the
work you are applying for grant aid on is more than £10,000
X X
Relevant correspondence from environmental bodies for example
SEPA, SNH
X X
Soil analysis – if applying for investment in land management for the
restoration of degraded land (item number 3 in Annex A)
X X
2 Attach any additional proposal forms
3 Check that all relevant questions on the form have been fully completed
4 For all building applications, complete the Steading Floor Assessment on page 18 and
attach the following
Yes No N/A
X X X
X X X
X X X
X X X
Plan of existing buildings
Plan of new buildings
Building warrant/planning consent or approval
Letter from local authority con
rming planning approval is not required
5 Read the declaration on page 16
6 Sign and date the form on page 17
7 Submit the completed form to your local area office
8 All payments under this scheme are paid directly into bank accounts
How are the payments issued? We make payments using the Bankers Automated Clearing
Services (BACS). We can only make payments to a bank account which accepts BACS payments.
If we do not already have your business’ nominated bank account details, or if you want to change
them, you can do this online by rst registering with Rural Payments and Services.
Alternatively, you can complete ‘PF03 Register your Bank Details Form – Sterling’ (and send it to
your area ofce).
Please keep your bank details up to date to avoid payment delays. We are not responsible for
delays to your payments because you or your agent gave us incorrect bank details or did not
tell us about a change to your bank account details before we processed your payments.
Page 16 of 19 https://www.ruralpayments.org
Part 9 – Declaration (to be signed by all applicants)
I hereby apply for grant in respect of the improvements listed at section 5 of this form and declare that:
I will comply with the following, as amended from time to time: Regulation (EU) No 1303/2013 of the
European Parliament and of the Council laying down common provisions on (inter alia) the
European Agricultural Fund for Rural Development; Regulation (EU) No 1305/2013 of the European
Parliament and of the Council on support for rural development; Commission Delegated Regulation
(EU) No 807/2014 (supplementing Regulation (EU) No 1305/2013); Commission Implementing
Regulation (EU) No 808/2014 (laying down rules for the application of Regulation (EU) No
1305/2013); Regulation (EU) No 1306/2013 of the European Parliament and of the Council on the
nancing, management and monitoring of the common agricultural policy; Commission Delegated
Regulation (EU) No 640/2014 (supplementing Regulation (EU) No 1306/2013 ) with regard to the
integrated administration and control system and conditions for the refusal of payments and
administrative penalties applicable to direct payments, rural development support and cross
compliance; Regulation (EU) No 1307/2013 of the European Parliament and of the Council
establishing rules for direct payments; Commission Delegated Regulation (EU) No 639/2014
(supplementing Regulation (EU) No 1307/2013).
I am the tenant/sub-tenant/owner-occupier/grazings clerk/grazings constable* of the croft/common
grazings*/head of other group, on which the work is to be carried out, or I am an agent who has
written authority from the applicant to act on their behalf*.
I have read the conditions of the Scheme as set out in the Scheme Guidance Notes and realise
that grant will not be paid on any costs incurred or work started before I receive written authority
conrming that the work has been approved.
I have not received or sought payment of any part of the eligible costs of these improvements from
any public source by way of grant, donation or contribution other than that disclosed at section 5.4
of this form.
The proposed works will be carried out in accordance with the Codes of Recommendation for the
Hygiene and Welfare of Livestock where appropriate and Prevention of Environmental Pollution
from Agriculture Activity (PEPFAA).
I possess or will use the appropriate skills and/or competency to complete the proposed works.
I declare that I have complied with the Environmental Impact Assessment Regulations (EIA) which
requires land managers to carry out an assessment of the impact their proposals have on the
environment. (This now means that if works are likely to have signicant effect on the environment,
crofters are advised to contact their local SGRPID ofce for guidance before converting unused
land (e.g. ploughing of land not cultivated in the last 15 years, drainage of wetlands) to intensive
agricultural use.)
For work on Common Grazings Only: I can conrm I have notied shareholders of the proposed
improvement to the Common Grazings. The date of notication was
D
D
M
M
Y
Y
Y
Y
Where the application relates to Common Grazings or is submitted by a group including members
who are less than 41 years old, I have enclosed the appropriate evidence as detailed in Part 3,
page 4.
If appropriate, I declare that, within 36 months of payment of grant, evidence will be provided
conrming the appropriate occupational skills and vocational competencies, supporting the
agricultural business, have been obtained.
I agree to allow an authorised person, at reasonable hours and on producing authorisation, access
to inspect land and premises relating this application.
*Delete as appropriate
Page 17 of 19 https://www.ruralpayments.org
Part 9 – Declaration (to be signed by all applicants) – continued
To the best of my knowledge and belief, the particulars given in this form are correct.
I have read Part 7, Data disclosure, and agree to the appropriate information being shared where
necessary.
Continuing agricultural use / retention of assets
All items purchased or constructed with the assistance of a grant from the Small Farm or
New Entrant Capital Grant Schemes must remain in use for the purpose for which the grant
was approved, for a minimum of ve years (or the useful life if this is less than ve years
and correct maintenance has been carried out).
If an item is not used principally for agricultural purposes, you will be required to repay the
money with interest, as stated in EU Regulation 809/2014, Article 7.
Signature of applicant:
Status of signatory: Date:
D
D
M
M
Y
Y
Y
Y
Agent Identication No (if appropriate)
X X X X X X X X
If you do not have an Agent ID you will need to complete the Business Mandate Form. This is
available at https://www.ruralpayments.org or by contacting your local area ofce.
Warning
You are responsible for ensuring that all information provided in support of an application/
claim is accurate in all material respects.
Where it is established that any information provided in support of the claim is materially false
or misleading, this will result in the refusal of assistance or the recovery of all grant paid with
interest, and may also invoke legal proceedings.
Page 18 of 19 https://www.ruralpayments.org
Part 10 – Steading Floor Assessment (for building works only)
Category
To be completed by
applicant
For ofcial use
Number Area allowed
in sq metres
Number Area
Livestock
Cow with calf 8
In-calf heifer 3.5
Bullock or bulling heifer 3.5
Sheep
(if in-wintered or in-lambing)
1.5
Lamb (if in-wintered) 0.5
Goat 1
Equipment
Tractor 8
Trailer 10
Plough (1-3 furrow) 3
Harrows 2
Discs 3
Cultivator 3
Rotavator 4
Seed drill 4
Fertiliser spreader 3
Mower 3
Hay turner 3
Buckrake 4
Baler 11
Potato digger 3
Dung spreader 9
Forage harvester 7
Page 19 of 19 https://www.ruralpayments.org
Part 10 – Steading Floor Assessment (for building works only – cont)
Category
To be completed by
applicant
For ofcal use
Number Area allowed
in sq metres
Number Area
Transport box 2
Trike/quad 3
Feedings stuffs
Straw per tonne
(stacked 3 metres high)
4
Hay per tonne
(stacked 3 metres high)
2
Turnips
(for day-to-day use)
3
Draff 3
Barley/oats/concentrates
per tonne in bags
2
Other
Potatoes 2
Fertilisers 2
Sub-total
Allowance for working space Add 15%
Total
For specialist buildings, please provide details on a separate sheet.
For official use only:
Signature:
Date:
D
D
M
M
Y
Y
Y
Y
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