EVENT SPACE RENTAL AGREEMENT AND CONTRACT
Event Date:_______ Set-Up Time: ______ Event Start Time: ______ Event End Time: ______ Wrap Time: _____
Event Name: ____________________________________________________ Number of Attendees: ____________
Single Event or Multiple days/nights Clasication of Event: Please refer to attached list of categories and document.
Client(s)/ Corporation:______________________________________________________________________________
Address: __________________________________ City: __________________ State: ____________ Zip__________
Contact: _______________________________________________ Company: ________________________________
Primary Phone: ___________________________________ Secondary Phone: _______________________________
Email address: ___________________________________________________________________________________
Type of Entity: Club Association Corporation Limited Liability Co. Other: _________________
NOTES:
• “Wrap time” refers to the agreed upon time the booking party must have the event space returned to it’s original
condition and ready to leave the space.
• Rental rates will be highlighted and acknowledged in separate documents (invoices) and may be calculated hourly, by
half days, by whole days and/or a combination of the above.
• A signed contract and date-hold deposit in the amount of 50% of the costs associated with the event
space rental must be received to reserve your date(s) and time(s).
• The balance of your space rental fee is due thirty (30) days prior to your event.
• Miscellaneous costs, such as bar, catering, furniture and equipment rentals are due before the start time of your event.
• A copy of your Special Event Liability insurance (see INSURANCE section on page 2) is due no later than ten
(10) days prior to your event. You may also work with ABOVO, LLC to secure this policy at additional costs.
• Any additional costs that arise will be due within two (2) days of your event.
Payments should be made to ABOVO, LLC. Cash, check and major credit cards are accepted.
A CREDIT AUTHORIZATION FORM is located on the last page of this contract.
No refunds of the space rental fees will be paid 25 days prior to an event, as your agreement to rent Abovo Events space
on this date may cause the loss of additional bookings or business. Abovo Events/ABOVO, LLC owned xtures, furniture
and technology pieces rented may be nonrefundable if event is canceled ten (10) days, or less, prior to your event date
reservation. Reserved food and beverage catering, along with rentals outside of Abovo Events/ABOVO LLC are subject to
your separate agreements and contracts Abovo Events/ABOVO LLC. Purchases necessary to produce your event may not be
refunded, or may not be refunded in full if costs have been incurred toward that obligation.
Acknowledged, Agreed and Authorized by Primary Contact/Renter: _________________________________ Date: __________
Acknowledged and Agreed by Abovo Events / ABOVO, LLC: ________________________________________ Date: ___________
Please initial and date the following three pages.
Abovo Events | 218 Broadway North Fargo, ND 58102 | 701.532.0576 | events@teamabovo.com | teamabovo.com/events | Page 1 of 6
EVENT SPACE RENTAL AGREEMENT AND CONTRACT
CONDITIONS AND RESPONSIBILITIES OF RENTER
Please read the material below to make sure all parties understand the requirements of providing for everyone’s safety and keeping
Abovo Events and ABOVO, LLC a well maintained and safe location for future use.
DEPOSIT/RENTAL FEES
A signed contract and date-hold 50% deposit of the costs associated with the event space rental must be received to reserve your date(s)
and time(s). The balance of your space rental fee is due thirty (30) days prior to your event. Miscellaneous costs, such as bar, catering, rentals,
etc., are due prior to your event start date. Any additional costs that arise will be due within two (2) days of your event. No terms are implied
or granted and no work will be allowed to commence until full payment is received.
INSURANCE
Special Event Liability insurance is required of all renters and is due no later than ten (10) days prior to your event. The insurance must, at
the renter’s sole expense, provide and maintain general liability insurance, including but not limited to bodily injury and property damage
liability, insuring Abovo Events and ABOVO, LLC employees, contractors and contracted vendors against all bodily injury, property damage,
personal injury and other loss arising out of renter’s use and occupancy of the premises, or any other occupant on the premises, including
appurtenances to the premises and sidewalks. The insurance required hereunder shall have a single limit liability of not less than $1 million,
and general aggregate liability of not less than $2 million. ABOVO, LLC shall be named as an additional insured of said policy.
If alcohol is served at the event your policy must include Liquor Liability coverage. This coverage should protect you, Abovo Events and
ABOVO, LLC against alcohol-related accidents, as you are ultimately liable for the safety of your guests. Any caterers and/or outside vendors,
companies, and/or institutions must provide certicate of insurance, evidencing General Liability and Liquor Liability coverage, as well as a
copy of their Cater License to AbovoEvents, naming ABOVO, LLC as stated, and will be delivered at least seven (7) days prior to the event.
CONTACT OF NAME/COMPANY INSURED:____________________________________________
____________________________________________
LIABILITY
Renter agrees to indemnify, defend and hold Abovo Events and ABOVO, LLC, its landlord, building owners, ofcers, employees, and agents
harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the
premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by renter, its employees,
and agents of alcoholic beverages at Abovo Events and ABOVO, LLC.
In the event Abovo Events and ABOVO, LLC, its landlord, building owners, ofcers, employees and/or agents, are required to le any action
in court in order to enforce any provisions of this agreement, renter agrees to pay Abovo Events and ABOVO, LLC, its ofcers, landlord,
building owners, employees and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by Abovo Events and ABOVO,
LLC including all collection expenses and interest due.
CATERING STANDARDS
We require that all professional catering be done through Chef’s Table Catering and/or Milk Made Catering. Our recommended caterers
have experience working at Abovo Events and are familiar with our regulations, policies, and procedures. Use of caterers outside Chef’s
Table Catering and/or Milk Made Catering is possible but may require a fee.
Insurance/Credit Card—all caterers working at Abovo Events are required to have a valid certicate of insurance and a credit card on le
with us.
Kitchenette Policy— The Abovo Events and ABOVO, LLC kitchenette is production space and is to be used for nal food presentation,
plating, and bussing only. Please note Abovo Events and/or ABOVO, LLC does not provide dishes, glassware, pots, pans, knives, or utensils.
The kitchen production space will be provided in a clean condition and the space should be returned to a clean condition immediately
following your event. A nal walk-through with a member of our event staff is mandatory at the close of your event. Please refer to check
lists either attached to this document or with the Abovo Events / ABOVO, LLC team member.
Caterers must remove all trash, composting and recyclables from the site. All trash, including sorted recyclables and properly sorted como-
stables, must be collected, properly bagged, and removed by the caterer or party renting the space.
Failure to remove or clean will result in additional fees to the caterer and will be charged to the caterer’s credit card or rental party on le.
Contact/Renter Initials: _________ Date:_____________________
Abovo Events | 218 Broadway North Fargo, ND 58102 | 701.532.0576 | events@teamabovo.com | teamabovo.com/events | Page 2 of 6
Check here if same as page 1 information
Name/Company
Street City State Zip Code
___________________________________
Phone Email
216 BROADWAY NORTH 218 BROADWAY NORTH KITCHENETTE
EVENT SPACE RENTAL AGREEMENT AND CONTRACT
CAPACITY
• 218 Broadway North—70 at table/seated dinner; 100 lecture style; 80-110 standing reception
• 216 Broadway North—120 at table/seateddinner; 140 lecture style; 180 standing reception
• 216 AND 218 Broadway North—200 seated or 280 standing
• Kitchenette at 218 Broadway North— Catering and/or production staff only
Spaces included in this rental agreement and contract:
SITE DECORATION
Abovo Events wants to make every event here a special and welcome experience. Therefore every effort will be made to allow renter to
prepare decorations reecting their creative requirements. No nails, screws, staples or penetrating items are to be used on our walls or
oors. Glitter or foil (non-paper) confetti is not allowed on site. Only low tack tape is allowed on our oors and walls. Any damage will be
charged after your event.
CONDUCT
There is absolutely no drug use or smoking of any kind tolerated on premises or within 25 feet of the building including loitering or con-
gregating outside on the sidewalk at any time during the event. Disparaging remarks or any type of physical violence will not be tolerated
and will be cause for immediate expulsion. Renter and guests shall use the premises in a considerate manner at all times.
During underage events, such as graduation parties, underage individuals do not have in and out privileges. Conduct deemed disorderly
at the sole discretion of Abovo Events or ABOVO, LLC team members shall be grounds for immediate expulsion from the premises and
conclusion of the rental period. In such cases refunds of the event costs will not be available. During events using or selling alcogol, alco-
holic beverages must not be taken outside the event space walk. All legal consequences and ramications are the sole responsibility of the
rental party and/or event space.
LIVE MUSIC/DJs/NOISE
Abovo Events and ABOVO, LLC encourages music and lots of dancing! We require all professional disc jockey (DJ) services be done through
Fuze Entertainment. Our recommended DJ has experience working at Abovo Events and is familiar with our regulations, policies, and proce-
dures. Use of DJ outside of our preferred vendor is possible but may require a fee. Please be aware the premises are located near residential
units and therefore neighborhood noise regulations do apply. In the event the renter’s event creates a disturbance due to high noise volume,
Abovo Events team members have full authority to ask the renter, dJ or live music presenter to turn the entertainment down and/or off. If
repeated disturbances are created, at Abovo Events and ABOVO, LLC discretion, renter may be expelled from the premises or the offending
noise will be ended. In the event of disturbances to the point of expulsion, no portion of the event costs will be refunded to renter. The renter
will also be solely responsible for any nes or fees associated with noise ordinances. Loud music must end by 10 p.m. during weeknights
(Sunday through Thursday) and by midnight on weekends (Friday and Saturday). Additional time can easily be added provided the volume
is modest and it cannot be heard beyond the boundaries of the property or by immediate neighbors: however additional time is never guar-
anteed and events may not be advertised and/or promoted as such.
CANCELLATION
Date-Hold deposit is non-refundable.
From 25 days prior to event: No space rental payment(s) will be refunded.
From 10 days prior to event: Abovo Events / ABOVO LLC furniture, xtures, technology, and coordination/design may not be refunded.
Contact/Renter Initials: _________ Date:_____________________
Abovo Events | 218 Broadway North Fargo, ND 58102 | 701.532.0576 | events@teamabovo.com | teamabovo.com/events | Page 3 of 6
Half
Day
Full
Day
Hourly:
______
Half
Day
Full
Day
Hourly:
______
Half
Day
Full
Day
Hourly:
______
216 Broadway North 218 Broadway North 218 Broadway North Kitchenette
EVENT SPACE RENTAL AGREEMENT AND CONTRACT
EXPIRATION OF LEASE
As Abovo Events and ABOVO, LLC are leaseholders within our space and may interact and/or partner with other leaseholders in our build-
ing, all deposits and costs associated with Abovo Events and ABOVO, LLC will be 100% refunded in the case of an expiration of lease or
unforeseen notice to vacate. Abovo Events and ABOVO, LLC holds this policy for parties in agreement to Abovo Events and ABOVO, LLC
only. All third party agreements will be observed separately.
LOAD-IN/LOAD-OUT AND STORAGE
Limited storage is available upon request. Storage fees will be applied to any items left overnight or beyond normal
load-in/load-out times. This also applies to items left post event for shipment out via courier. Note: It is not the responsibility
of Abovo Events or ABOVO, LLC to ensure that pick-ups or deliveries are scheduled and executed.
CLEANING, TRASH, AND EQUIPMENT REMOVAL
Abovo Events will be in a clean condition prior to your event. Within two (2) hours following the event, you are required to
return the space to the same clean condition in which it was found. All rental equipment must be removed immediately
following your event.
CITY, COUNTY, STATE, AND FEDERAL LAWS
Renter agrees to comply with all applicable City, County, State, and Federal laws and shall conduct no illegal act on the
premises. This is a drug free and non-smoking facility at all times, and there are no exceptions. Renter shall not sell alcohol
on premises at any time. Renter may not serve alcohol to minors on the premises at any time. Renter agrees, for everyone’s
safety, to ensure alcoholic beverages are consumed in a responsible manner. Abovo Events and ABOVO, LLC reserves the
right, in its exclusive discretion, to expel anyone who, in its judgment, is intoxicated or under the inuence of alcohol or
drugs, or who shall, in any manner, do or participate in any act jeopardizing the rights, use permit, or insurability of Abovo
Events and ABOVO, LLC or the safety of its staff, guests, or building contents.
ENTRY AND EXIT
Renter agrees that Abovo Events and ABOVO, LLC staff may enter and exit premises during the course of the event. A rep-
resentative of Abovo Events/ABOVO, LLC team member will be available during your entire event and may be checking
periodically with the responsible parties to insure everything is operating correctly. They will also be checking the restrooms,
the overall premises, replenishing hand towels, toilet paper, and will be available for questions or to respond to needs or
issues that may arise.
LOST AND FOUND
Abovo Events and ABOVO, LLC take no responsibility for personal effects and possessions left on premises during or after
any event. We do, however, maintain a lost and found and will hold recovered items up to 30 days. Every attempt will be
made to return any recovered item to its rightful owner.
PROMOTIONS AND COPYRIGHT
It is important to us that you have a fantastic and successful event. Should Abovo Events or ABOVO, LLC be engaged in the
promotion or co-production of your event, it is imperative that we see and approve all marketing messages and communi-
cations. Before using our name, it is required approval come from our team. We are happy to provide professionally created
images and graphics of our space for promotional materials. We hope you will refer others here and are happy to answer
any questions you might have about the types of events we do. We are also happy to personally welcome your guests and
speak to them about the historic nature of the building, or its contents. A representative of Abovo Events and/or ABOVO, LLC
(your event host) will be available during all events to answer questions about the space, its contents or about our upcoming
events and the charities we support can be directed to that representative.
Contact/Renter Initials: _________ Date:_____________________
Abovo Events | 218 Broadway North Fargo, ND 58102 | 701.532.0576 | events@teamabovo.com | teamabovo.com/events | Page 4 of 6
EVENT SPACE RENTAL AGREEMENT AND CONTRACT:
CREDIT CARD AUTHORIZATION FORM
Abovo Events and ABOVO, LLC requires a credit card to be on le during the entirety of your event.
Please complete and sign this form to authorize Abovo Events (ABOVO, LLC) to make a debit(s) to your credit card listed
below. Once complete, please email to events@teamabovo.com.
By signing this form you give Abovo Events (ABOVO, LLC) permission to debit your account as indicated below.
This permission does not provide authorization for any unrelated debits or credits to your account.
PLEASE COMPLETE THE INFORMATION BELOW:
I _____________________________________ authorize Abovo Events/ABOVO, LLC to immediately charge my credit ac-
count a date- hold deposit of 50% of the costs associated with my event rental fee. I acknowledge date-hold deposits are
non-refundable and if my event is within twenty ve (25) days of the submission of this form, I acknowledge Abovo Events
and Abovo, LLC will be executing withdrawal of 100% of the costs associated with the venue booking. This payment is for
my event on ____________________________.
The space rental fees balance will also be charged to this card thirty (30) days prior to your event. Bar, catering, equipment,
furniture, and miscellaneous costs will be charged ten (10) days prior to your event. Any additional costs that arise after that
date will be charged within two (2) days of your event.
Check here if you would like to use an alternative payment method (check, additional credit card, cash) for the space
rental fees balance, bar costs, catering, equipment, furniture, and/or miscellaneous costs.
Check here if this card is authorized for insurance payment if needed.
Please note that if you choose to use an alternative form of payment, payment timeframe remains the same. If the
alternative method of payment has not been received by the due date the original credit card will be charged.
Billing Address: ___________________________________________________ Billing Phone: _______________________________
City, State, Zip: ___________________________________________________ Email: ______________________________________
Signature: ___________________________________________________________________________ Date: ____________________
I authorize Abovo Events (ABOVO, LLC) to charge the credit card indicated in this authorization form according to the terms
outlined above. This payment authorization is for the event described above. I certify that I am an authorized user of this
credit card and that I will not dispute the payment with my credit card company; so long as the transaction corresponds
to the terms indicated in this form.
Contact/Renter Initials: _________ Date:_____________________
Abovo Events | 218 Broadway North Fargo, ND 58102 | 701.532.0576 | events@teamabovo.com | teamabovo.com/events | Page 5 of 6
Account Type: Visa MasterCard AmEx Discover
Cardholder Name ___________________________________________
Account Number ___________________________________________
Expiration Date ______________ (DD/YY) CVV Number ___________
(3 digit number on back of Visa/MasterCard or 4 digits on front of AMEX)
EVENT SPACE RENTAL AGREEMENT AND CONTRACT:
EVENT CLASSIFICATION
Art Festivals / Show
Auctions Award Presentations Banquets
Baptisms
Barbecue / Cooking
Black Tie Events
Book Signings
Breakfasts
Bridal Showers
Casino Nights
Choral Competitions
College Fairs
Comedy Shows
Concerts – Classical
Concerts – Country
Concerts – Jazz
Concerts – Multiple
Concerts – Other
Concerts – Pop / Dance
Concerts – Rhythm Concerts – Rock
Concerts
World / Traditional
Craft Fairs / Shows
Dances Dinners
Educational Seminars
Fairs
Film Showings
Galas
Graduation Ceremonies
Graduation Nights
(All-Night Events)
Graduation Parties
(No Overnight Exposure)
Health Fairs
Job / Career Fairs
Luncheons
Meetings
Memorial Services
Pageants
Parties
Photo Shoots
Political Dinners / Receptions
Proms Receptions
Retreats: Corporate Retreat
Reunions
Silent Auctions
Speaking Engagements
Symphony Concerts
Talent Shows
Theatrical Stage Performances
Voter Registration
Wedding Ceremonies / Receptions
Wine Tasting
Will Alcohol be served at the event YES NO
Controls in place:
Employees/volunteers are serving. Client has a liquor license/permit and servers have a formal alcohol
awareness training.
Attendees can bring their own drinks.
Alcohol will be self-serve
Alcohol will be provided and attendees can pour their own drinks.
Client is hiring Licensed Vendor/Catering Company: ________________________________________________
We require you to obtain certicates of insurance from all third party vendors. These certicates should evidence
$1,000,000 of General Liability and Liquor Liability Insurance with an “A” rated carrer naming you and your
client as additional insured.
Contact/Renter Initials: _________ Date:_____________________
Abovo Events | 218 Broadway North Fargo, ND 58102 | 701.532.0576 | events@teamabovo.com | teamabovo.com/events | Page 6 of 6
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