Hospitality Rules and Regulations
General:
1. Admission passes to individual hospitality areas will only be provided by Grand Prix Association of Long Beach (GPALB) for distribution to guest(s) by Client. Security will be posted at
the entry to each area and will honor only the hospitality pass for that area. Clients are responsible for controlling access to their individual Hospitality Area. Additional security can
be ordered and purchased through the GPALB Hospitality Coordinator if desired at additional cost.
2. One caterer will be assigned to each Hospitality Area. The GPALB Hospitality Coordinator will provide this information along with information on any options (additional rentals, security
guard, additional TV monitor, etc.) to the client.
3. Selling food, beverage, and merchandise is not allowed in hospitality area.
4. Nothing may be distributed to the public in Hospitality Areas.
5. Trade Show display materials are not allowed in Hospitality Areas.
6. Unauthorized vehicles are not allowed in Hospitality Areas. All vehicles must be parked in designated parking areas with a pass issued by GPALB.
7. Five (5) MPH speed limit will be strictly enforced in applicable areas including Hospitality Areas.
8. GPALB reserves the right to remove anyone behaving in a disorderly, unlawful, or abusive manner. Client is responsible for the conduct of its guests.
9. Identification (signage) will be allowed only in Client's defined Hospitality Areas. ABSOLUTELY NO SIGNAGE on frontage facing the track or by aerial view.
10. Client must designate a person to be responsible for the overall operation of its Hospitality Area. The GPALB will maintain a staffed hospitality headquarters during weekend to assist
all Clients. Communication with all services MUST be provided via the GPALB hospitality headquarters.
11. A 100% non-refundable payment is required at the time of signing to reserve any of the offered Hospitality Areas. The parties acknowledge it would be difficult to ascertain the
damages the Organizer would incur in the event of default by Client and that retention of payment is a reasonable estimate of such damages. Payment in full is required to ensure
your reservation.
12. Client is liable for all hospitality charges inclusive of the indicated non-refundable payment under this Agreement.
13. The GPALB will provide a list of Approved Services available to Client during race weekend no later than 45 days prior to Event. All orders (except for food, beverage, floral) must be
placed through the GPALB Hospitality Coordinator by March 4, 2022. Later orders will be charged a 20% service charge for processing.
14. Alcoholic beverages may not be removed from the Hospitality Areas. All alcoholic beverages and food served in all Hospitality Areas must be obtained from the GPALB Approved
Alcoholic Beverage Concessionaire and from a GPALB Approved Caterer. The GPALB will provide each Client with a list of all services available no later than 45 days prior to event.
15. All canopies, sidewalls, chairs, tables, TV electrical, etc. MUST be ordered through GPALB. No one is permitted to bring in their own items. NO EXCEPTIONS.
16. GPALB, its parent, subsidiaries, affiliated companies and contracted security companies are not responsible for lost, damaged or stolen items.
17. Hospitality packages and tickets will not be mailed until payment in full is received by GPALB - but not before February 28,2022.
18. Please allow a minimum of five (5) business days after receipt of payment for any deliveries.
19. Clients must provide overnight express shipping account number for any special deliveries.
20. All ticket orders placed after March 4, 2022 must be placed with the GPALB Ticket Office directly.
21. All Hospitality Areas must be vacated 30 minutes after last on track event.
22. Please reference invoice number on all checks.
23. The use of Grand Prix of Long Beach name and logo is reserved strictly and exclusively for official Grand Prix merchandise. Unauthorized use of it or any other registered trademarks
of GPALB or its sponsors and affiliates is strictly prohibited.
24. Client agrees to indemnify, defend, and hold harmless GPALB, its parent, subsidiaries and affiliated companies, the owner of the facility, the City of Long Beach, SMG, any and all
race sponsors and sanctioning bodies, and their respective contractors, subcontractors, shareholders, directors, officers, employees, agents, successors and assigns (the "Indemnified
Parties"), from and against all claims, damages, liabilities, losses, demands or causes of action of any kind, including damages arising from personal injury or death and damage to
real or personal property, and costs and expenses (including attorneys' fees and costs of investigation and suit) arising in connection with this Agreement or any alleged or actual
breach thereof, or from any act or omission of Client, its employees, agents, guests or invitees, unless caused by the gross negligence or willful misconduct of the Indemnified Parties.
Client's indemnification obligations are expressly conditioned upon the GPALB: (i) promptly notifying Client of any claim in writing: (ii) cooperating with Client in the defense of the
claim: and (iii) granting Client sole control of the defense and settlement of the claim.
25. GPALB shall not be liable to the Client for lost profits or other consequential or incidental damages.
26. Client may not assign nor sublet the Hospitality Area without the prior written consent of GPALB. Reference to any particular Event or series on shall include any successor or
replacement Event or series.
27. Event passes may not be resold, transferred, or used for commercial purposes.
28. This Agreement is subject to and shall be construed in accordance with the substantive laws of the state in which the Event takes place without regard to conflicts of law principles.
The Parties consent to the exclusive jurisdiction of state and federal courts in such state with respect to any disputes and to venue in any such state or federal court.
29. Client agrees while on Event premises to comply with all GPALB, local, city, state and federal laws, ordinances, rules and regulations, including those relating to consumption of
alcohol. Failure to comply shall constitute grounds for immediate termination of this Agreement. All deposits shall be deemed forfeited. Any balances not yet paid shall become
immediately due and payable. Client shall indemnify, defend, and hold harmless all Indemnified Parties for any claim or liability arising out of Client's violation of the provisions of
this term.
30. If GPALB brings any action to interpret or enforce the terms of this Agreement, it is entitled to recover attorneys' fees, incurred costs and any other relief to which it is entitled. Any
amount delinquent more than thirty (30) days shall accrue interest at eighteen (18%) per annum compounded monthly or such lesser rate as is permitted by law.
31. GPALB shall not be liable to Client for failure to perform hereunder due to an event of force majeure, including but not limited to events of force majeure such as an act of God,
weather, government, sanctioning body, riot, war strike, labor disturbance, civil disorder, terrorism, vandalism or other cause beyond its reasonable control.
32. The ticket holder acknowledges that by attending the event, there are risks to the ticket holder of exposure directly or indirectly, to communicable disease(s) including but not limited
to the virus “severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2)”, “COVID-19” and/or any mutation or variation thereof and ticket holder expressly ASSUMES ALL RISK of
such exposure or risk of infection. Ticket holder shall execute any hold harmless, release, waiver, or indemnity agreement GPALB shall require for access to the event.
33. The ticket holder accepts and consents to medical testing, examination, and or screenings as may be required by GPALB as a condition of access to the events and ticket holder fully
agrees to cooperate with such screening, testing, or examination and provide accurate information related thereto. Ticket holder expressly waives any claim relating to or arising out
of such screening, testing, or examination.
Pit Row Suites & Seaside Suites
(In addition to above)
1. Admission to each area will be limited to possessors of the appropriate day pass for each specific area. Security for each area will be stationed at the entrance and will enforce the
pass provision daily.
2. Client to be responsible for controlling access to individual suite.
3. Passes for these areas will be available for distribution approximately 4 weeks prior to the event for paid-in-full accounts.
4. No vehicles will be allowed in individual Pit Row & Seaside areas.
5. Handicap accessibility is limited.
6. Layout as currently planned. Health department protocols might require some revisions.
Grand Prix Vista Club, Seaside Club & Pit Lane Club
(In addition to above)
1. Admission to Club will be limited to possessors of the appropriate day pass. Vista Club, Seaside Club & Pit Lane Club - Friday, Saturday, Sunday (individual day passes).
2. Passes for these areas will be available for distribution approximately 4 weeks prior to the event for paid-in-full accounts.
3. No grandstand seat is included with these passes.
The GPALB Hospitality Coordinator will provide assistance in formulating and finalizing your plans for any of the Hospitality Areas.
For reservations and further information contact:
Ryan Peterson
(562) 490-4530 Office, (562) 981-2613 Fax, rpeterson@gpalb.com
Grand Prix Association of Long Beach
3000 Pacific Avenue, Long Beach, CA 90806
