This form is for Doctor of Veterinary Medicine (DVM) students only. All DVM students withdrawing from the University
must first meet with the OVC Associate Dean, Students and Academic (ADSA). For more information, refer to the DVM
section of the Undergraduate Calendar.
Undergraduate, diploma and graduate students should not use this form. Undergraduate and diploma students should
read the relevant policy and procedure for withdrawal. Graduate students should complete the Leave of Absence and
Withdrawal Application on the Office of Graduate and Postdoctoral Studies website.
Students should note item 1 below for information concerning refunds. Students should read the other items below that
have relevance to them.
1. TUITION AND O
hedule for refund of Tuition Fees as set out in the Academic Calendar shall apply to all students who follow
the proper procedure for withdrawal, provided the withdrawal has been authorized by the ADSA, or designate.
Refunds of compulsory and optional fees (except residence, meal plan fees, bus pass, medical insurance
premium and dental insurance premium; please see specific details on these fees) will be made in full up to and
including the 15th class day of a semester. No refund of fees will be made after the 15th class day. The Effective
Date for calculation of any refund of fees or assignment of academic penalty is the date on which the student
notifies, in writing, Enrolment Services, Office of Registrarial Services, unless, for acceptable medical or
compassionate reasons, the ADSA or designate indicates some other Effective Date.
For information about refunds of room charges please read the "Residence Contract" or contact Student Housing
the Hospitality Services website for information about cancelling an on-campus meal plan and requesting a
udent who withdraws from the University must return all outstanding loans from the Library immediately upon
withdrawal regardless of the original due date. Any items not returned will be declared "lost" and charged to the
student's account. Read more about the Library’s borrowing policies
5. HEALTH INSURANCE
re is no refund of the fee if the student withdraws from the University after the fifth class day. When the extended
Health Insurance fee has been paid (and not refunded), it provides coverage for the duration of the year even if the
student withdraws from the University. Exchange students have coverage for the duration of the semester.
6. ONTARIO S
A student receiving financial assistance through OSAP or any other award/scholarship program is strongly
advised to contact Student Financial Services
regarding the status of that award upon withdrawal. Their OSAP
application will be reassessed to reflect the actual number of weeks of study that were completed.
The completed form should be scanned and emailed to firstname.lastname@example.org, or faxed to 519-766-0142, by the Office of the ADSA.