Notice of Withdrawal
(DVM Students)
This form is for Doctor of Veterinary Medicine (DVM) students only. All DVM students withdrawing from the University
must first meet with the OVC Associate Dean, Students and Academic. For more information, refer to the DVM section of
the Undergraduate Calendar.
Undergraduate and diploma students should read the relevant policy and procedure for withdrawal. Graduate students should
complete the Leave of Absence and Withdrawal Application on the Office of Graduate and Postdoctoral Studies website.
Last name: First name:
Student ID #: DVM Phase of Study:
Reason for voluntary withdrawal:
Financial constraints
Health reasons
Job obligations
Personal/Family issue
Other (specify:
)
Student’s signature: Date:
To be Completed by OVC Associate Dean, Students and Academic (ADSA) or Designate:
Is there any academic failure incurred by this withdrawal? Yes No
Required to see ADSA prior to next registration? Yes No
Supporting documentation on file? Yes No
Comments:
Signature of ADSA or designate: Date:
If effective date is other than signed, please indicate effective date:
The completed form should be scanned and emailed to es@uoguelph.ca
, or faxed to 519-766-0142, by the Office of the ADSA.
For Office Use Only:
Signature: Date:
Notice of Collection, Use and Disclosure of Personal Information
The University of Guelph collects personal information under authority of the University of Guelph Act (1964) and the Freedom of
Information and Protection of Privacy Act (FIPPA), R.S.O. 1990, c.F.31 as amended. The information collected will be used to process
your notice of withdrawal. Information may also be disclosed to and used by other University of Guelph officials to carry out their
authorized academic and administrative responsibilities, and for other purposes as outlined in the Notice of Collection, Use and
Disclosure in the applicable Academic Calendar. Should you have any questions concerning the collection of your personal information,
you can contact Enrolment Services at (519) 824-4120 ext. 58731.
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Important Information
About Withdrawal
This form is for Doctor of Veterinary Medicine (DVM) students only. All DVM students withdrawing from the University
must first meet with the OVC Associate Dean, Students and Academic (ADSA). For more information, refer to the DVM
section of the Undergraduate Calendar.
Undergraduate, diploma and graduate students should not use this form. Undergraduate and diploma students should
read the relevant policy and procedure for withdrawal. Graduate students should complete the Leave of Absence and
Withdrawal Application on the Office of Graduate and Postdoctoral Studies website.
Students should note item 1 below for information concerning refunds. Students should read the other items below that
have relevance to them.
1. TUITION AND O
THER FEES
The sc
hedule for refund of Tuition Fees as set out in the Academic Calendar shall apply to all students who follow
the proper procedure for withdrawal, provided the withdrawal has been authorized by the ADSA, or designate.
Refunds of compulsory and optional fees (except residence, meal plan fees, bus pass, medical insurance
premium and dental insurance premium; please see specific details on these fees) will be made in full up to and
including the 15th class day of a semester. No refund of fees will be made after the 15th class day. The Effective
Date for calculation of any refund of fees or assignment of academic penalty is the date on which the student
notifies, in writing, Enrolment Services, Office of Registrarial Services, unless, for acceptable medical or
compassionate reasons, the ADSA or designate indicates some other Effective Date.
2. RESIDENCE
For information about refunds of room charges please read the "Residence Contract" or contact Student Housing
Services.
3. MEAL
P
LAN
Visit
the Hospitality Services website for information about cancelling an on-campus meal plan and requesting a
refund.
4. LIBRARY
A
st
udent who withdraws from the University must return all outstanding loans from the Library immediately upon
withdrawal regardless of the original due date. Any items not returned will be declared "lost" and charged to the
student's account. Read more about the Library’s borrowing policies
.
5. HEALTH INSURANCE
T
he
re is no refund of the fee if the student withdraws from the University after the fifth class day. When the extended
Health Insurance fee has been paid (and not refunded), it provides coverage for the duration of the year even if the
student withdraws from the University. Exchange students have coverage for the duration of the semester.
6. ONTARIO S
TUDENT
ASSISTANCE PROGRAM
(OSAP)
AND
AWARDS
A student receiving financial assistance through OSAP or any other award/scholarship program is strongly
advised to contact Student Financial Services
regarding the status of that award upon withdrawal. Their OSAP
application will be reassessed to reflect the actual number of weeks of study that were completed.
The completed form should be scanned and emailed to es@uoguelph.ca, or faxed to 519-766-0142, by the Office of the ADSA.
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