Fillable Minimum Required Documents Checklist. (Australian National University)

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Minimum Required Documents Checklist. (Australian National University)

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© 2021 Bank of Melbourne – A Division of Westpac Banking Corporation ABN 33 007 457 141 AFSL and Australian credit licence 233714. BOMW0454 0121
Page 1 of 5
Minimum Required
Documents Checklist.
This form is to be lodged with your Bank of Melbourne Home Loan Application.
This transmission is intended solely for the named addressee and may contain confidential or privileged information.
The copying or distribution of it by anyone other than the addressee is strictly prohibited. If you have received this
transmission in error please telephone us immediately and return it to us by mail. We will refund your costs of doing so.
Details.
Applicant/s Name
Date No. of pages transmitted: (inc. this lead sheet)
/ /
To Email
BROKER MORTGAGE SERVICES brokermortgageservices@bankofmelbourne.com.au
Lender Reference Number Proposed Settlement Date
/ /
Note: The items in the shaded boxes are required for commencing an assignment.
This section is to be completed for all applications.
Notes provided in the online lodgement (purpose, product, any mitigants, etc)
Signed Privacy Act (Except for existing loan increases)
Completed Bank of Melbourne short or long term application
All tax file numbers removed from all documentation
Verification of Identity (VoI) Certificate with the certified copies of identification documents where a new
ACT, QLD, VIC, SA, WA or NSW mortgage is required.
© 2021 Bank of Melbourne – A Division of Westpac Banking Corporation ABN 33 007 457 141 AFSL and Australian credit licence 233714. BOMW0454 0121
Page 2 of 5
Signed Identification Verification Form and/or Certified Identification Form with certified Copy of identification
documentation produced (new customers to Bank of Melbourne)
Rates Notices for all properties owned
Signed Business Purpose Declaration – to be used when loan is wholly or predominantly for business purposes, or
non‑residential investment purposes. (If applicable)
Electronic Communications Consent (ECC) captured and customer email address confirmed and recorded in
Electronic Lodgement notes, where applicable
FSRA for Offset Accounts.
Verbal Product Disclosure Statement given for offset account Yes No
“No Advice” given for offset account Yes No
PAYG Applicants.
For ALL Loans:
Base: Provide a Group 1A document.
For Salary/wages together with any of car, shift and industry allowances, Commission and Overtime evidence
income using a combination of any Group 1A or Group 1B document AND a Group 2 document
Group 1A
1. Last 2 computerised/electronically produced payslips detailing base salary dated no more than two months old
from formal application date
2. A computerised/electronically produced payslip that details base salary and year to date (YTD) figures covering
2 or more pay periods
Group 1B
3. Salary/employment letter dated no more than 6 weeks prior to application date
4. Account transaction listing generated by a Bank of Melbourne system covering the last 2 pay periods.
(Must have specific employer narrative in deposit description. Only available for Income of Permanent Full Time
or Part Time employees. If salary credits differ, we will use the lower amount)
Group 2
5. Latest PAYG payment summary/group certificate, tax assessment notice or tax return
6. Evidence of consistent income amounts regularly deposited to a bank account (recent 3 months)
As a whole, the documents provided need to:
Identify the applicant(s) and employer(s) name
When applicable, identify ALL components of income the applicant receives and which the bank considers
acceptable to include in the serviceability assessment of the loan (e.g. base income, overtime, commissions,
bonus, allowances, etc)
If applicable contain details of current and YTD gross and net income
* Refer Policy for full requirements
© 2021 Bank of Melbourne – A Division of Westpac Banking Corporation ABN 33 007 457 141 AFSL and Australian credit licence 233714. BOMW0454 0121
Page 3 of 5
Self Employed/Company and Trust Applicants*.
Last 2 years Financial Reports and Income Tax Returns for Company/Trust/Partnership
Last 2 years Personal Income Tax Returns for Individuals (supported by the last 2 years ATO Tax
Assessment Notice)
Details of Company/Trust/Partnership liabilities (rate, term, balance, etc)
Most recent Quarterly BAS dated within 120 days of last BAS quarter
Corresponding BAS for same quarter for the prior year
Details and comments on relevant issues or items in Financial Reports
Details of Directors of Company (Including Directorship/shareholding/interest in other entities)
Certified copy of the stamped Trust Deed
Note:
1. For Medico Sector Policy only, most recent year's Financial Report and Income Tax Return is required (supported by
the most recent ATO Tax Assessment Notice) in addition to a copy of Australian university degree or qualification, or
copy of registration with the Medical Practitioners Board of Australia/equivalent body.
2. For Latest Year Income Policy only, latest 2 Quarterly BAS are required in addition to corresponding BAS for the same
quarters in the prior year.
3. For COVID Recovery (FY2019) Policy only, when assessing on income for the financial year ending 30 June 2019,
latest 2 Quarterly BAS are required in addition to corresponding BAS for the same quarters for the financial year
ending 30 June 2019.
*If loan requested needs to incorporate income deemed to be Self Employed to service
Other Sources of Income.
Recent rental statement (maximum 1 month old) from managing real estate agent (for existing rental properties)
OR
Copy of current Lease Agreement (if existing lease arrangements are to continue)
OR
Rental opinion from a real estate agent in the form of a letter (for a new purchase)
Commission – 2 years PAYG Payment Summaries*
Overtime – May require confirmation from employer that overtime is integral to employment and latest PAYG
Payment Summaries*
Dividend and Interest Income – 2 years evidence required
*Information required may vary for Non LMI and LMI loans.
Property Purchases.
Copy of the following completed & executed documents including Title details
NSW: Contract of Sale (front page) & Zoning Certificate (149 Certificate)
QLD: Contract of Sale (first 2 pages)
VIC: Contract of Sale (particulars page) & Section 32 Certificate
SA: Contract of Sale & Purchase (first 2 pages)
WA: Offer & Acceptance (both pages)
ACT: Contract of Sale (Page 1 & Page 8, if available)
NT: Contract of Sale (all pages)
Copy of Share Certificate for Company Title
© 2021 Bank of Melbourne – A Division of Westpac Banking Corporation ABN 33 007 457 141 AFSL and Australian credit licence 233714. BOMW0454 0121
Page 4 of 5
Non-Resident and Temporary VISA Applicants
Foreign Investment Review Board (FIRB) approval
First Home Owner’s Grant (FHOG).
Copy of signed and completed FHOG Application form. Original sent to relevant state aligned address
Signed and certified supporting documentation as required by the relevant state
If name changed then copy of Name Change Document (e.g. Marriage Certificate) must be provided
Note: Document MUST be signed and certified by a JP as a true and exact copy
Ongoing Commitments and Liabilities.
Ongoing Rent/Board
For each ongoing rent or board commitment, one of:
Current signed and dated lease/rental agreement (no older than 12 months) detailing the rental amount,
frequency/cycle, property address and name(s) of tenants
Letter from licensed property manager/agent (no older than 3 months) detailing the rental amount,
frequency/cycle, property address and name(s) of tenants
Rental ledger from licensed property manager/agent (no older than 6 weeks) detailing rental amount,
frequency/cycle and name(s) of tenants
Bank statement or transaction listing (no older than 6 weeks), covering 2 payment cycles, with a detailed
narrative which aligns to the rental outgoing and detailing the rental amount and payment date.
Account number/account name must be able to be matched to the applicant
For Board only – Statutory declaration made by the relevant applicant(s)
Child Support, Spouse or De-Facto Maintenance
For each child support, spouse or de‑facto maintenance commitment, one of:
Court order or child support agency letter dated within last 12 months confirming the amount of the
ongoing obligations
Bank statement or transaction listing covering 2 payment cycles (no older than 6 weeks)
Last 2 payslips showing the deduction
Existing Debt(s) not Being Refinanced by this Loan. E.g. Housing/investment loans, personal loans,
car loans, margin loans, tax debts, credit card and/or store card, one of:
Statements (Latest < 6 weeks old, must include account holders name and account number and cover
a period of at least one month)
Internet Banking Statement (Latest < 6 weeks old, must include account holders name and account
number and cover a period of at least one month)
Loan Transaction Listing (Latest < 6 weeks old, must include account holders name and account number
and cover a period of at least one month)
Account Summary Printout (Latest < 6 weeks old, must include account holders name and account
number and cover a period of at least one month)
Stamped and dated letter or printout from other financial institution evidencing account details
(Date < 6 weeks old and must include account holders name and account number)
For Tax Debts, Australian Taxation Office (ATO) letter or printout from ATO Portal evidencing the formal
payment plan with the ATO
© 2021 Bank of Melbourne – A Division of Westpac Banking Corporation ABN 33 007 457 141 AFSL and Australian credit licence 233714. BOMW0454 0121
Page 5 of 5
Refinances.
Copy of the last 6 months statements for all Secured Debt with the date of the last transaction no more
than 6 weeks prior to application date
Note: 3 months only required if non‑mortgage insured
Copy of the last 3 months statements for all Unsecured Debt with the date of the last transaction no more
than 6 weeks prior to application date
Building Loans.
Contract Builder: Written tender, building plans and specifications
(Tender must reflect Builder’s License Number)
Owner Builder:
Council approved Plans & Specifications (if not available a copy of those submitted to council for approval)
OR “Kit & Construction”
Costs Estimate Written details of work carried out to date by owner, builder, family, &/or sub‑contractors,
identifying discounts in fees, labor, etc
LMI – Mortgage Insurers Application.
Evidence of 5% genuine savings (capacity) – 3 months savings statements latest no more than 1 month old
Note: Refer to the Consumer Lending Policy for acceptable forms and evidence of 5% genuine savings.
Genuine Savings not required below 85% LVR
Proof of 10% equity in another property required if loan is for new Investment purchase.
Declaration.
I certify that I have the documents provided to me by our client(s) and confirm that the originals of the documents
faxed to the Bank are held by me. I also confirm that I will retain these documents, and will make them available to
the Bank when required.
Name Signature
✗
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Completed 22 March 2022

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