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CITY OF WACO PURCHSING SERVICES

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CITY OF WACO PURCHSING SERVICES
MISSION STATEMENT
Purchasing Services is a diverse, customer-oriented team, which serves as the central
control of procurement activities for materials, equipment, supplies and services,
contributing to the efficient and cost effective operation of the City of Waco.
Purchasing Services strives to procure, in an ethical manner, quality goods and services at
competitive prices while creating a favorable climate for business opportunities within the
guidelines of the law.
Purchasing is responsible for contracting, stores/warehouse and investment recovery
functions. The Department consists of three operational groups; Administration,
Contracting and Stores/Warehouse.
• Administration sets policy and procedures that ensure compliance with federal, state,
and local laws.
• The Contracting group contracts for goods and services, and serves as the City’s
central vendor contact for competitive bidding and contract administration.
• The Stores/ Warehouse group provides a readily available supply of required items
for immediate pickup by city departments.
• Purchasing manages investment recovery, which is the disposition of scrap and
surplus equipment and materials.
HISTORICALLY UNDERUTILIZED BUSINESS POLICY
The City of Waco is committed to assuring that all businesses are given prompt, courteous, and
equal opportunity to provide goods and services to the City. Historically Underutilized
Businesses residing in McLennan County, as certified by the Texas Building and Procurement
Commission, are consistently included and encouraged to participate in our bidding process. For
the current HUB list, go to https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do
then enter the word “McLennan” under County and press the Submit Search button.
Vendors interested in becoming HUB certified can go to this website for forms and information at
https://comptroller.texas.gov/purchasing/vendor/registration/ For assistance in completing the
forms, vendors may call the McLennan Community College Small Business Development Center
at 1-800-349-7232 or in Waco 254-299-8141.
2
COOPERATIVE PURCHASING AGREEMENTS
The City of Waco relies on its cooperative partners to pool our purchasing power to increase
the value of our citizen’s tax dollars and improve the efficiency of the services provided.
Here are our current partners:
Texas Comptroller of Public Accounts http://www.txsmartbuy.com/
Houston-Galveston Area Council of Governments Cooperative Purchasing Program
https://www.hgacbuy.org
BuyBoard – Texas Association of School Boards
https://www.buyboard.com/home.aspx
Omnia Partners, Public Sector
https://www.omniapartners.com
/publicsector/national-ipa-an-
omnia-partner
Goodbuy Purchasing Cooperative
https://goodbuy.esc2.net/
TIPS/TAPS
https://tips-usa.com/
Sourcewell
https://www.sourcewell-mn.gov/
The City of Waco Utilizes the following services for Bid Notifications
• DemandStar by Onvia- www.demandstar.com 1-800-711-1712
• Electronic State Business Daily - http://www.txsmartbuy.com/sp
• City of Waco- www.waco-texas.com
• The Waco Tribune-Herald newspaper
• Facebook - https://www.facebook.com/cityofwacotx/
• Twitter - @cityofwaco
3
Contacts:
Kelly Holecek
Director of General Services
kellyh@wacotx.gov
Bryan Gray
Purchasing Manager
bryang@wacotx.gov
Sherry Martin
Sr. Administrative Assistant
sherrym@wacotx.gov
Kasey Gamblin
Purchasing Agent
kaseyg@wacotx.gov
Victor Venegas
Purchasing Agent
victorv@wacotx.gov
Paul Campos
Purchasing Agent
pcampos@wacotx.gov
Tim Cubos
Purchasing Agent
ccubos@wacotx.gov
Purchasing Department
Phone # 254-750-8060
Fax # 254-750-8063
Purchasing@wacotx.gov
4
VENDOR APPLICATION
DATE:
PLEASE SELECT ONE OF THE FOLLOWING:
NEW APPLICATION
NAME / ADDRESS CHANGE
1.
Applicant’s Name and Mailing Address for Bids and P.O.’s
2.
Mailing Address for Payments (if Different from item 1):
3.
Type of Organization (Select One):
Individual Partnership Non-Profit
Corporation, State of Inc.:
Federal I.D. or Social Security #:
How Long in Present Business
Corporations and Partnerships, please supply the following information:
President
Secretary
Treasurer
Owners or Partners
5
4.
Persons (agents) Authorized to Sign Bids, Offers and Contracts:
Name:
Official Capacity:
Telephone #: Fax#:
Email Address:
CONFLICT OF INTEREST: Personnel interested in City Contracts: No member of the City
Council or other officer or employee of the City of Waco shall be directly or indirectly
interested in any work, business or contract, nor be the surety on the official bond of any
officer of the City for the performance of which security may be required. Any violation
constitutes malfeasance in office, and any offer or employee guilty thereof shall be subject to
removal from his office or position. Any violation with knowledge, express or implied, of the
person or corporation contracting with the City shall render any contract voidable.
5.
Type of Business:
Manufacturer
Factory Representative
Wholesale Dealer
Retail Dealer
Distributor
Construction -
Unlimited Contractor
Limited Contractor
Number of Employees:
Annual Gross Sales:
Inventory Dollar Value:
List the type of products and/or services that your company offers:
6.
Insurance/Bonding coverage – check the type of insurance coverage carried:
Contractors General Liability
Auto
Garage-Keepers Liability
Workers Compensation
Bonding Insurance, up to $:
6
7.
List three Waco Trade area businesses you currently serve, including business name,
contact person, address and telephone #
8.
Texas Residency Requirements for Bidders: Pursuant to Texas Law V.A.T.S., Article
601g. section 1 & 2, the following information is to be completed:
Is your principal place of business located in Texas? YES NO
If No, does your state have a local preference statute? YES NO
If Yes, non-resident bidders must submit a copy of any statutes applicable to Texas
resident bidders on the state of your principal place of business.
DEFINITIONS; A “non-resident bidder” means a bidder whose principal place of business is
not in Texas, but excludes a contractor whose ultimate parent company of majority owner has
its principal place of business in Texas. A “Texas resident bidder” means a bidder whose
principal place of business is in Texas, and includes a contractor whose ultimate parent
company or majority owner has its principal place of business in this state.
9.
DISADVANTAGED & WOMEN OWNED BUSINESS As firmly resolved by the Waco City
Council, The City of Waco is committed to assuring that all businesses aspiring to do business
with the City are given a prompt, courteous and equal opportunity. Misrepresentation of facts
will disqualify bidder.
Disadvantaged & Women Owned Business Certification:
a.
“Disadvantaged business” – means any business (1) which is at least 51 % owned by one
or more socially and economically disadvantaged individuals, or, in the case of any
publicly owned business, at least 51% pf the stock of which is owned by one or more
socially and economically disadvantaged individuals, and (2) whose management and
daily business operations are controlled by one or more of such individuals
b.
“Women-owned business” – means a business that is at least 51% owned by a women
or women who are U.S. citizens and who also control and operate the business
The undersigned certifies that this firm:
IS OR IS NOT a disadvantaged business enterprise (DBE)
If yes, check one:
African American
Hispanic American
Asian American
Native American
IS OR IS NOT a women owned American enterprise (WBE)
7
General Information: Persons or business interested in being included on a City of Waco Vendors
list must submit this application along with a commodity listing to the Purchasing Services
Department. It is the vendor’s responsibility to notify Purchasing Services of any changes to the
information supplied on this application. Vendors will be added to the commodity and services
mail listing based on the information supplied.
It is the vendor’s responsibility to request bid invitations. Bid invitations are advertised in
a Waco Texas newspaper, on the Demandstar web site www.demandstar.com/ , Electronic
State Business Daily web site http://www.txsmartbuy.com/sp, and the City of Waco web site
www.waco- texas.com.
I hereby certify that the signee is an authorized agent for applicant and information supplied herein
is correct. Failure to complete or falsify the information required may be cause for disqualification
of bidder.
SIGNATURE:
DATE:
City of Waco Purchasing Services
P.O. Box 2570
Waco, TX 76702-2570
Phone - 254-750-8060
Fax - 254-750-8063
E-Mail – purchasing@wacotx.gov
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Completed 17 July 2020

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