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11/14/2018
Request for
Proposals
For funding to create new affordable
housing units in Westport, MA
SEED HOUSING PROGRAM
Deadline: July 28, 2019
Applications are accepted on a rolling basis
until funds are exhausted, but not later than
July 28, 2019
Westport Affordable Housing Trust Fund
TOWN OF WESTPORT
SEED HOUSING PROGRAM │WESTPORT, MA
1
Westport Affordable Housing Trust Fund
November 2018
TABLE OF CONTENTS
1 General Information & Submission Instructions ..................................................................... 2
2 Program Description .............................................................................................................. 3
3 Evaluation criteria .................................................................................................................. 4
4 Funding Award ....................................................................................................................... 5
5 Submission Requirements ..................................................................................................... 6
SEED HOUSING PROGRAM │WESTPORT, MA
2
Westport Affordable Housing Trust Fund
November 2018
Request for Proposals (RFP)
For funding to create affordable housing units in Westport, MA
1 GENERAL INFORMATION & SUBMISSION INSTRUCTIONS
The Town of Westport, in order to more effectively undertake locally-initiated affordable housing
projects, established the Westport Affordable Housing Trust Fund (The Trust), per
Massachusetts General Laws Chapter 44 Section 55C (MGL c.44 s.55C), through a 2/3 vote at
the May 2009 Town Meeting. The mission of the Housing Trust is to provide for the creation and
preservation of affordable housing in the Town for the benefit of low and moderate income
households.
The Westport Affordable Housing Trust Fund created the SEED Housing Funding Program in
order to seek applications for GRANTS from qualified project proponents to create multiple new
affordable housing units in Westport, Massachusetts. The Trust will select the most responsive
and responsible proponent(s) submitting the most advantageous proposal as set forth in this
RFP. The RFP is available online at https://www.westport-ma.com/affordable-housing-trust-fund
or in person at the Board of Selectmen’s Office, Westport Town Hall, Monday through Friday
between 8:00 AM and 4:00 PM.
RFP Schedule
• RFP Available Tuesday November 20, 2018
• Briefing Session Wednesday December 12, 2018 at 10:00 AM
Location: 2
nd
Floor, Westport Town Hall, 816 Main Road, Westport MA, 02790
• Proposal Due date Applications are accepted on a rolling basis, until funds are
exhausted, not later than Tuesday July 28, 2019 2:00 PM
Proposals should be addressed and delivered to:
Westport Affordable Housing Trust Fund
c/o: Leonardi Aray, Housing Specialist
Elizabeth Collins, Chair
Westport Town Hall
Housing Assistance Office, 2
nd
Floor
816 Main Road, Westport, MA 02790
Late proposals will not be accepted.
Proposals must contain six copies and be sealed in an enveloped marked “Request for
Proposals: Seed Housing Funding Program”. All inquiries concerning this RFP must be
submitted in writing via email to Leonardi Aray, AIA, at leonardi@larayarchitects.com. Written
responses will be emailed to all proposers on record as having picked up the RFP.
SEED HOUSING PROGRAM │WESTPORT, MA
3
Westport Affordable Housing Trust Fund
November 2018
2 PROGRAM DESCRIPTION
The Westport Affordable Housing Trust Fund is seeking proposals from qualified project
proponents of affordable housing to utilize available funds to develop or create new affordable
housing units in Westport, MA.
Only projects or programs (projects) with dwelling units that are restricted Affordable in
perpetuity and are eligible for inclusion in the Town's Subsidized Housing Inventory (SHI) will be
considered.
Housing units eligible for funding will be affordable to low-income housing households earning
up-to 80% of the Area Median Income (AMI) of the Providence-Fall River Metro Area, which
includes the Town of Westport, as determined by the U.S. Department of Housing and Urban
Development (HUD).
A total of $300,000 is immediately available and the Trust wishes to start this program upon
respondent selection. Prior to any release of funds, a Grant Agreement will be executed
between the Trust and the selected applicant(s).
Eligible Uses
A. Soft costs and development fees, including appraisals, legal, surveys, financing, permit
fees, monitoring services, marketing and others. The program is NOT intended to
provide funding for developer’s fee, profit and overhead costs.
B. Acquisition of real estate property for the creation of new affordable housing, including
reimbursement for costs related to the acquisition of unoccupied real estate property
through a foreclosure auction.
C. Pre-engineering, architecture/engineering design services and feasibility studies for the
development of affordable housing.
D. Construction, site work, installation of wastewater systems and water wells.
E. Housing Rehabilitation Programs.
F. Affordable Homeownership Programs.
Funding will be provided in the form of a forgivable deferred payment loan. Loans shall be due
in three years unless an affordable regulatory agreement or a deed rider has been recorded on
the property, at which point the loan shall be forgiven. An extension to five years may be
allowed if a construction permit for the project is issued less than three years after the execution
of the Grant Agreement. The selected applicant(s) will work closely with the Trust, the Planning
Board, DHCD and any other agencies having jurisdiction. The applicant(s) will work with the
Trust to carry out community meetings and outreach efforts related to the project.
The maximum funding available, except as noted otherwise, is $35,000 per new affordable
housing unit and no more than $200,000 per eligible project.
Request for funding for Eligible Uses should not exceed the following maximum funding criteria
neither per affordable housing unit nor per project:
SEED HOUSING PROGRAM │WESTPORT, MA
4
Westport Affordable Housing Trust Fund
November 2018
Eligible Uses
Max. funding per project
A
Soft costs, development fees
$50,000
B
Property Acquisition
$80,000 per project for single-family homes, two-family or
3-unit developments.
$200,000 for multifamily
developments with more
than four housing units
C
Design services
$50,000
D
Construction
$200,000
E
Housing Rehabilitation
$200,000
F
Affordable Homeownership
$200,000
3 EVALUATION CRITERIA
The following criteria will be used to evaluate the merits of the qualifying proposals:
Team experience
Most Advantageous: Applicant demonstrates that they have completed five or more
similar projects and have experience working with a comparable community.
Advantageous: Applicant demonstrates that they have completed one to four similar
projects.
Not Acceptable: Applicant does not demonstrate experience with a similar project.
Financial capacity
Most Advantageous: Applicant provides evidence of availability of funds, a commitment
letter for funding from a private lending institution, non-profit organization or
governmental agency, and evidence of the required equity capacity sufficient or other
capacity to finance the program or development or a portion of.
Advantageous: Applicant provides some evidence of financial capacity to fund the
program or development.
Not Acceptable: The applicant does not provide evidence of financial capacity to fund
the project.
SEED HOUSING PROGRAM │WESTPORT, MA
5
Westport Affordable Housing Trust Fund
November 2018
Funding request per affordable housing or per project
Most Advantageous: The funding request is substantiated by a development pro-forma,
construction estimates, services fee proposals, appraisals, housing market study and
other documentation that indicates project financial feasibility and funding gap.
Advantageous: Some financial documentation and evidence of funding gap are included.
Not Acceptable: Funding request exceeds the program guidelines or the proposal does
not contain sufficient information to evaluate project financial feasibility or funding gap.
Level of affordability
Most Advantageous: 30% or more of the housing units included in the project are
affordable to low-income households.
Advantageous: 10% to 25% of the housing units included in the project are affordable to
low-income households.
Not Acceptable: Less than 10% of the housing units included in the project are
affordable to low-income households.
Site and Building Design (Except for Uses E and F)
Most Advantageous: Proposals that include a site plan, exterior building elevations, floor
plans and other graphic material to convey the design intent.
Advantageous: Proposals that include a diagrammatic site plan, a building floor plan(s)
or other graphic material.
Not Acceptable: Proposals that do not include any graphic material to describe the intent
of the project.
Employment Initiative during pre-development, construction and operation phases
Most Advantageous: Proposals with a plan to create new job opportunities and
committed to hire businesses certified by the Massachusetts Supplier Diversity Office
and local qualified business and contractors for construction work.
Advantageous: Proposals with a plan to create new job opportunities but not committed
to hire businesses certified by the Massachusetts Supplier Diversity Office or local
qualified businesses and contractors for construction work.
Acceptable: Proposals that do not provide an employment or hiring plan.
4 FUNDING AWARD
The Trust will review and evaluate proposals promptly after receiving a complete submission.
The Trust may or may not contact proponents for further clarification or interviews and may also
contact references. The Trust may choose to identify a “short list” of qualified proposals for
follow-up interviews or to make recommendations based on the information contained in the
proposals.
Funding will be awarded, as determined by a majority vote of the Trust, to the most responsive
and responsible proponent(s) submitting the most advantageous proposal, taking into
consideration the applicant’s experience, including in-house team members and consultants,
SEED HOUSING PROGRAM │WESTPORT, MA
6
Westport Affordable Housing Trust Fund
November 2018
references and plan for the use of the funds. The Trust may commit to the whole or part of each
funding request.
The Trust reserves the right to waive portions of the Request for Proposals for all proponents, to
excuse minor informalities or to reject all proposals, if deemed in the best interest of the Trust or
the Town of Westport.
The selected proponent(s) will execute a Grant Agreement with the Trust prior to the release of
any funds. Should the Trust be unable to execute a satisfactory agreement with a selected
proponent, then the next most advantageous proposal will be selected.
5 SUBMISSION REQUIREMENTS
In order to be considered for funding, each proposal must contain a Letter of Interest that
provides a summary of the project, proponent team or organization, lead project manager,
project owner and consultants as it may apply. In addition to the Letter of Interest, the following
forms, disclosure and certifications, enclosed with this RFP, must be completed and submitted
with the response in this sequence.
Note: the enclosed Forms are provided in a fillable PDF format for your use.
Letter of Interest
Form A. Applicant Information & Qualifications, with attachments
Form B. Project Scope
Form C. Project Narrative and Illustrations with attachments
Form D. Project Costs and Funding Sources with attachments
Form E. Project Elements
Form F. Certificate of Non-Collusion
Form G. Tax Compliance Certificate
Form H. Certificate of Authority
Neither the Town of Westport nor the Trust shall be liable for any costs incurred by the
proposers in preparing, submitting or presenting proposals or in satisfying and demonstrating
requirements.
Form A. Applicant Information & Qualifications
Westport Affordable Housing Trust Fund. SEED November 2018
Applicant/ Organization
Contact Person Name, Title
Phone Number
E-mail address
Mailing address
Provide the following information (Use up to 3 pages):
1. Applicant Background. Provide a brief description of the applicant. List key staff
members to be assigned to this project and attach resumes with their qualifications.
2. Project Owners and Investors. Provide a list of all persons and parties with an interest in
the property or investing in the project.
3. Related Experience. Describe similar projects including budget, and year work was
completed. Describe your experience in construction and/or property management of
real estate for sale or rent. Describe your background in affordable housing
development, funding and administration. Describe your experience with affordable
housing marketing, lotteries and tenant/buyer selection.
4. Three (3) References. The name, title, address, telephone numbers and e-mail
addresses of client contacts of projects outlined in Related Experience (Only three
references will be contacted).
Enclose Financial Qualifications. Include financial statements and other documents to describe
applicant’s financial stability and qualifications to perform similar projects.
Form B. Project Scope
Westport Affordable Housing Trust Fund. SEED November 2018
Project Name:
Estimated completion
date:
Address:
Westport, MA
Funding Request
Use(s):
$
Project
$
Per Affordable Unit
Housing Type
Number of Units
% of Total
Homeownership, over 80% AMI
Rental, over 80% AMI
Affordable Homeownership, up-to 80% AMI
Affordable Rental, up-to 80% AMI
TOTAL
100 %
Anticipated Affordability Mix and Bedroom Distribution
Number of
Bedrooms
(BR)
Area Median Income (AMI)
Up-to 60%
61%-80%
81%-100%
Over 100%
TOTAL
1-BR
2-BR
3-BR
4-BR or more
TOTAL
Form C. Project Narrative and Illustrations
Westport Affordable Housing Trust Fund. SEED November 2018
The following information shall be provided in a concise manner (use up to 4 pages):
1. Project summary.
2. Describe development status, the current and proposed conditions of the project.
3. Describe how the respondent will successfully create and permit the new units, finance
the project and ensure the units will be added to the Town’s Subsidized Housing
Inventory (SHI).
4. Indicate project timeline.
5. Describe community outreach efforts for the proposed development.
6. Describe how the project will create new job opportunities as it may apply. *
7. Describe the intended employment and hiring plan or policy, if any. *
* Projects containing less than 20 housing units total may not address items #6 and #7.
Enclose project Illustrations. Include graphic illustrations to convey site dimensions, building(s)
dimensions, unit layout, zoning, parking and other features relevant to the proposed funding
request. Clearly identify the proposed affordable housing units. Preliminary Design Concepts,
plans and other products are acceptable.
Form D. Project Costs and Funding Sources
Westport Affordable Housing Trust Fund. SEED November 2018
Development Items
Cost ($)
SEED HOUSING Funding Request
Amount ($)
% of Cost
1. Soft Cost,
Development fees
2. Acquisition
3. Design Services
4. Site work
5. Construction
6. Developer’s Fee
and Overhead
TOTAL
Explain the Eligible Uses for which the applicant is requesting funding for:
Funding Sources
Amount ($)
Secured ($) *
Pending ($)
1. Westport Affordable
Housing Trust Fund Request
n/a
n/a
2.
3.
4.
5.
TOTAL
* Enclose letter(s) of interest, pre-approval or commitment letter(s).
Form E. Project Elements
1/3
Westport Affordable Housing Trust Fund
November 2018
Check “YES” or “NO” for each one of the following elements. Please indicate “NO” for elements
that do not apply to the proposed project.
YES
NO
1
Housing Typology and Target Population
At least 30% of the total housing units in the project are affordable to
low-income households (80% AMI)
RENTAL housing units affordable to low-income households
HOMEOWNERSHIP units affordable to low-income households
Housing for individuals with disabilities beyond the minimum
requirement by the Massachusetts Access Board and other
applicable regulations
Housing options for seniors (all income groups included)
All the Affordable housing units will be included in the Town’s
Subsidized Housing Inventory (SHI). The proponent will be
responsible for submitting any and all applications to DHCD and
taking any and all measures to ensure all the Affordable Units are so
counted in the SHI
The Affordable units will be subject to an affordability restriction in
perpetuity or for the longest period permitted by law
Conversion/Rehabilitation of existing structures to create housing
units affordable to low-income households
Proposal responds to housing needs as discussed in the 2017 Town
of Westport Housing Production Plan
Other, please explain:
2
Environmental Considerations
Sensitive land will be protected
Environmental remediation or clean-up will be required
Recycled and non-low-toxic materials will be used
Form E. Project Elements
2/3
Westport Affordable Housing Trust Fund
November 2018
YES
NO
A policy for waste reduction and conservation of resources will be
adopted prior to building occupancy
Alternative technologies for wastewater treatment systems that result
in land or water preservation will be used
Low Impact Development (LID) or other comparable approach for
stormwater management will be implemented
Other, please explain:
3
Community Planning and Development
The project involves a concerted public participation effort (beyond
the minimally required public hearing), including the involvement of
community members and key stakeholders in the planning and
design of the project
Public open space, passive recreational facilities or other amenities
for public use are provided on site
Restoration or rehabilitation of existing structures will significantly
enhance the character of a neighborhood, reduce or eliminate blight
Project is located in proximity (1 or 2 miles) to a transportation
corridor, sources of employment, retail and commercial centers or
civic destinations
Elements of the Town of Westport 2016 Master Plan are incorporated
The project expands the local tax base
Other, please explain:
4
Site and Building Design
Design is compact or clustered so as to preserve undeveloped land
Density is in general compatible to the surrounding neighborhood
Form E. Project Elements
3/3
Westport Affordable Housing Trust Fund
November 2018
YES
NO
Building design is in general compatible with the scale and
proportions of rural New England housing, either contemporary or not
“Visitability” and other level of accessibility above the minimum
requirements by applicable laws and regulations is provided.
Parking is located where it does not visually dominate the site and
allows easy and safe pedestrian access to buildings
A community center, central mail room, playground or other amenities
for the residents are provided on site
The project meets or exceeds EPA’s Energy Star guidelines or other
similar system that promotes sustainable design and energy-savings
measures.
The project includes at least one of the following initiatives: use of
renewal energy source(s); energy efficiency provisions exceed the
state building code requirements; site plan or buildings are configured
to optimize solar access.
Other, please explain:
5
Permitting
Project is subject to a Comprehensive Permit Application as defined
by M.G.L. Chapter 40B
Project is subject to a Special Permit Application
Project has a pending application with a state or local permitting
agency having jurisdiction
Project has been granted at least one approval by a state or local
permitting agency having jurisdiction
Other, please explain:
Form F. Certificate of Non-Collusion
Certificate of Non-Collusion
The undersigned certifies under penalties of perjury that this proposal for funding has
been made and submitted in good faith and without collusion or fraud with any other
person. As used in this certification, the word "person" shall mean any natural person,
business, partnership, corporation, union, committee, club, or other organization, entity,
or group of individuals.
___________________________________________
Signature of individual submitting proposal
___________________________________________
Name of business
Form G. Tax Compliance Certificate
Tax Compliance Certification
Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that, to the best
of my knowledge and belief, I am in compliance with all laws of the Commonwealth
relating to taxes, reporting of employees and contractors, and withholding and remitting
child support.
___________________________________________
Signature of person submitting proposal
___________________________________________
Name of business
Form H. Certificate of Authority
MEETING OF BOARD OF DIRECTORS
At a meeting of the Directors of the _____________________________________ duly called
(Corporation)
and held at __________________________________________ on the _____________day of
_________________, in the _________ year at which a quorum was present and acting, it was
voted, that _____________________________ the ____________________ of this Corporation
(name) (title/position)
is hereby authorized and empowered to make, enter into, sign, seal and deliver, on
behalf of this Corporation a Contract for _____________________________________________
______________________________________________________________________________
(brief description)
with the Town of Westport, and performance and payment bonds (each in the amount of
the Contract) in connection with such Contract.
I hereby certify that the above is a true and correct copy of the record, that said vote has not
been amended or repealed and is in full force and effect as of this date, and that
______________________________ is duly elected ____________________________ of
this Corporation.
_________________________________
Clerk or Secretary of the Corporation
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