Fillable CHARTER RESERVATION FORM

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CHARTER RESERVATION FORM

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CHARTER RESERVATION FORM
All fields must be filled out.
Date of Event: ___________________ Time Requesting: ______________________________
Client Name: ________________________________________ Phone: _____________________
Client Address: ___________________________________________________________________
Client Email: ___________________________ Number of People Riding: _________________
Contact Phone Number for Day of Event: ___________________
Number of Vehicles Requesting (please do not specify what type of vehicle you are requesting: ________
Description of shuttle service (drop off, pickup, designated times and addresses of pick up and drop
off locations):
WACO TRANSIT CHARTER SERVICE FACTS:
• Charter service is not available on New Year’s Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, day after Thanksgiving, Christmas Eve, and Christmas Day.
• Charter reservation form must be completely filled out. Please do not save this document as a pdf or
image. We need to be able to copy and paste the text for processing.
• All charter requests must allow Waco Transit System 3-4 business days to review application before
submitting to charter database.
• All charter requests will be submitted to the federal charter database. From there, private charter
companies must respond within 72 hours of notice for charter service requested to be provided in
less than 30 days; or within 14 calendar days of notice for charter service requested to be provided in
30 days or more. If any private charter company expresses interest in providing charter services
within 72 hours or 14 days of submission, Waco Transit will not be able to provide service. After the
72 hours or 14 days, please contact Waco Transit to verify approval.
• If any changes in locations, times, quantity of vehicles, etc. to charter request are made; the charter
information must be resubmitted to the charter database to start the charter process again. If this
occurs, the 72 hours or 14 day rule of submitting the charter will start over.
• Please note that there is very limited charter service availability during peak hours (i.e. Monday –
Friday 8:00am- 6:00pm). Charter service is only available in the Waco Urbanized Area.
• Passengers on charter must follow all code of conduct rules. If these rules are not followed service
may be suspended or cancelled. Please also note the following:
• Type of vehicle provided is based on availability.
• No glass containers allowed in vehicles.
• No smoking inside vehicles.
• No banners or signs allowed to be hung on the inside or outside of the vehicles.
• Changes to charter route may be made by Waco Transit staff for safety purposes.
• Payment for charter service is required 48 hours prior to event. If payment is not received 48 hours
prior, charter service will be cancelled. To cancel a reservation, a 48 hour written notice is required.
Refunds are not guaranteed for cancellations less than 48 hours prior to event. In the event of
extenuating circumstances (i.e., natural disaster), refunds will be determined by Waco Transit
Management. Some charges may still apply.
• Waco Transit System will not provide refunds for hours of vehicles not used during the requested
timeframe. Waco Transit System is unable to provide refunds because it reserves vehicles and drivers
for your specific charter request based on the committed hours.
• Vehicle Capacity:
• Small Buses: 23 physical seats with standing room for approximately 10-15 more.
• Large Buses: 31 Physical seats with standing room for approximately 10-15 more.
• There is a required two hour minimum charge per vehicle.
• All charter service requests will be charged an additional half hour for vehicle preparation and travel
time.
• Charter Rates:
• Standard Charter Service Rate: $140.00 per hour per vehicle.
• Non-profit Charter Service Rate: $115.00 per hour per vehicle.
By signing below you are agreeing that you understand the rules and service rates above.
____________________________________ ________________________
Client Signature Date
____________________________________ ________________________
Waco Transit Staff Signature Date
Or mail form to:
Waco Transit System
Attention: Charter Service
301 S. 8th Street, Suite 100,
Waco, TX 76701
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CHARTER RESERVATION FORM

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Completed 17 July 2020

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