Enrolment Services
2700 College Way, Box 8500
Cranbrook, BC | V1C 5L7
250-489-8237 | 250-489-8219 Fax
1-877-489-2687 x 3237 Toll Free
Scan and email to: reghelp@cotr.bc.ca
7/18/2019\jkH:\REGISTRA\forms\Letter of Permission [2019].docx
All students considering requesting a Letter of Permission should consult an academic advisor.
If you plan to complete courses outside of College of the Rockies (COTR) and want to transfer those credits back to your COTR
degree, please request a Letter of Permission (LOP) from COTR before registering at another institution.
A LOP may be granted to students who are in good academic standing, have met all their progression and admission requirements
and have fewer than 90 credits.
1. A Letter of Permission (LOP) will be issued only in advance of study taken.
2. A LOP ensures that courses successfully completed at another institution will be considered for transfer credit to College
of the Rockies to be used toward the student’s degree program.
3. Students are eligible for a LOP if they are not on academic probation or in arrears on account with the College.
4. Students requesting a LOP for duplicate courses should consult their academic advisor about implications for GPA
calculations. Coursework taken on a LOP is considered to be transfer credit, and is therefore subject to all policies and
practices related to transfer credit.
Before submitting the Letter of Permission form, please check that the course(s) you would like to take meets the
requirements of the program in which you are now enrolled. If you are unsure, please check with an academic advisor.
2. Complete all sections on the form. Use the course numbers and titles that the host institution uses.
3. Courses listed in the BC Transfer Guide (www.bctransferguide.ca) do not require course information. Detailed course
outlines or syllabi from institutions that are out of province or from another college/university must accompany this
form, as a calendar description may not be sufficient to determine course equivalency.
4. Submit the completed form.
5. It normally takes up to three weeks to process a LOP; however, during certain times of the year, this process may take
longer.
6. If a Letter of Permission is granted from your home institution, it will be sent directly to the host university. You will not
be charged a fee for this service. A copy will be sent to your email and placed in your student file.
7. The host institution will let you know that you have been admitted. You may not have to pay the application fee.
8. If you have questions about the LOP, please contact an academic advisor at your home institution.
If you have questions about your admission, course registrations, or course fees, please contact the host
college/university.
10. To receive credit for courses taken at another institution the student must arrange for Enrolment Services at the College
to receive an official transcript from the host institution upon successful completion of the courses undertaken.
11. You will receive email notification when transfer credit has been added to your academic record.
DECLARATION
Freedom of Information/Protection of Privacy
The College of the Rockies complies with the Freedom of Information/Protection of Privacy legislation of the Province of British Columbia. Information collected
on this form is used in the normal course of College operations in accordance with this legislation.
Please read the following before signing:
I declare that the information contained in this form is to the best of my knowledge, complete and correct. I hereby agree to comply with the rules and regulations
of the College.
DEFINITIONS
‘Visiting or Host Institution’: An institution where you would like to take one or more courses
and have them transferred to your home institution
‘Home Institution’: Where you are enrolled as a student
