Alcohol Use Application Information:
1. Alcohol Sale: Under state law, payment of a registration fee or entry fee to attend an event at which alcohol is served is an
“indirect sale” of alcoholic beverages, and treated the same as a “direct sale” (cash bar).
2. Responsible Person(s): Responsible Person(s) must be present at the event at all times and until all attendees have left the
premises.
3. Applicable Laws and Standards: A summary of applicable laws and standards has been delivered to the person(s) submitting
this application All applicants are responsible for compliance with all applicable laws and rules.
4. Security: Additional security may be required at the discretion of the University Police Department for any event with more
than 50 attendees. Applicant groups will be required to bear the cost of additional security.
5. Safety: Individuals who appear to be intoxicated or otherwise impaired will not be served. The Responsible Person must
provide a list of transportation services and safety escort services as needed. Events that take place outside must have
physical boundaries to restrict access (e.g., fenced area or tent approved by Facilities Management). Guests are not allowed
to take alcohol away from an event.
6. Private Departmental Events: Meeting or activity held by and for the University department such as an office or retirement
party attended by University employees, employee’s family members, special invited guests, or donors. Events attended by
members of the general public, students or alumni do not qualify. No direct or indirect sale of alcohol is permitted at
Private Departmental Events.
7. Private Campus Life Program Events: Meeting or activity held by and for a University Campus Life Program attended solely
by members of the Campus Life Program. No direct or indirect sale of alcohol is permitted at Private Campus Life Program
Event.
8. Private Registered Student Organization (RSO) Events: Meeting or activity held by and for a University Registered Student
Organization attended solely by members of the Organization. No direct or indirect sale of alcohol is permitted at Private RSO
Events.
9. Alcohol Management Plan: Detailed alcohol management plan may be required for CLP/RSO events with minors in
attendance. Plan should include detailed description of event and specific plan to ensure compliance with University Alcohol
Standards, measures to ensure underage attendees do not possess or consume alcohol, event security plan, etc.
10. Caterer Insurance Requirements:
General Liability & Liquor Liability Insurance including the Regents of the University of Minnesota as an additional
insured.
6. Application Approval: This application should be submitted for review and/or approval not less than 15 business days before
the scheduled event as follows:
Twin Cities Campus Colleges/Departments/Centers/Units/Campus Life Programs:
To the Office of Risk Management
Email:
orm@umn.edu or Fax: 612-625-7384
Twin Cities Registered Student Organizations:
To the Student Activities Office for review prior to submission to the Office of Risk Management for Approval
University Groups on Coordinate Campuses:
To the Campus Student Activities Office and Chancellor’s Office
7. Documentation Checklist: Application request must include the following documentation for prompt approval.
Completed Alcohol Application
Caterer’s Permit with Alcohol (Not required for Private Departmental, Private Campus Life Program or Private
RSO Events)
Caterer’s General Liability & Liquor Liability Insurance Certificate (Not required for Private Departmental, Private
Campus Life Program or Private RSO Events)
Questions should be directed to the Office of Risk Management (612)624-6019 or (612) 624-5884.
Email: orm@umn.edu Fax: 612-625-7384
The University of Minnesota is an equal opportunity educator & employer.
2000 by the Regents of the University of Minnesota.
