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Advice for supply teachers on staying safe during (NASUWT)

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Supply teachers have a vital role to play in raising and maintaining high educational standards in
schools. Campaigning to secure professional entitlements for supply teachers is a key priority of
the NASUWT, together with securing decent pay and working conditions for all supply teachers.
The NASUWT recognises that supply teachers have faced an extremely difficult time during the
COVID-19 lockdown. Whist some supply teachers have been furloughed by their agencies or
continued to be paid by the local authority or school they were working for, a number of supply
teachers have been left without any income.
The NASUWT is committed to ensuring that each individual member, including supply teachers,
have the information they need to help them stay safe during the COVID-19 pandemic, particularly
the September opening of schools and the potential opportunities this may provide for supply
teachers.
The purpose of this checklist is to assist supply teachers to stay safe during the full opening of
schools from September 2020 and to ensure that you are aware of your responsibilities in terms
of keeping yourself and others safe.
It should be noted that this checklist should be considered in line with the comprehensive advice and
health and safety checklists and other associated guidance produced by the Union on the opening
schools from September 2020, including guidance that specifically addresses issues of health and
safety for supply teachers, which can be found at: https://www.nasuwt.org.uk/advice/health-
safety/coronavirus-guidance/full-r eopening-of-schools/full-r eopening-of-schools-wales.html.
The Welsh Government’s operational guidance on the opening of schools at the start of the new
term in September 2020 can be found on the Welsh Government’s operational guidance for
schools and settings from the Autumn term web page.
The guidance confirms that supply teachers can move between schools, provided they comply
with the school’s arrangements for managing and minimising risk, including taking particular care
to maintain distance from other staff and pupils
Before taking up supply work with an agency/school, in order to stay safe, you should ask
for:
The overall risk assessment for the school.
The procedures and protective measures for staff to follow to reduce the risk of transmission
of the virus.
The arrangements in place for supply teachers to report safely to the workplace.
Any reasonable adjustments you may require if you have a disability or are a pregnant or
breastfeeding mother.
Details of arrangements to maintain social distancing and to minimise contact.
Details of any designated contact should you have any questions, COVID-19 specific or
otherwise, or, in the event of a problem or emergency, including where and to whom you
should report each day.
Advice for supply teachers on staying safe
during full opening of schools from September 2020
(continued overleaf)
SUPPLY TEACHERS
As a supply teacher, on first reporting for work at a school (or beforehand d if possible), in
order to stay safe, you should ask for:
Details of any designated contact should you have any questions, COVID-19 specific or
otherwise, or, in the event of a problem or emergency.
Details of who and where you should report to each day, including details of the signing-in
process.
Details of the measures in place that you will be expected to follow to ensure appropriate
physical distancing.
Any guidance for staff of COVID-19 safe working practices.
Details of how to raise any concerns about health and safety, including those specific to
COVID-19.
Details of how to call for assistance, including first aid, in light of COVID-19.
A tour of the school site identifying where you will be teaching, as well as details of any one-
way systems or other such systems in place to minimise contact and maintain social
distancing.
Details of the nearest first-aid room or appropriate area, including where to send those with
suspected symptoms of COVID-19.
Details of the nearest fire exit and any revised COVID-19 evacuation plans, including routes
and procedures.
Details of what to do in the event of a suspected case of COVID-19.
Details of the staffroom and toilets and the measures in place to minimise contact and
maintain social distancing.
A copy of the timetable, including breaks and lunch periods, as well as expectations on
staff during such times.
Details of how to access relevant information on schemes of work for the subjects you will
be expected to teach.
Details of access to computers (e.g. laptops or fixed computers), including log-in details
and what to do at the end of the school day.
Details of any resources you may reasonably be expected to provide to minimise contact
(e.g. pens etc.) and where these can be safely and securely stored.
Details regarding the access to, and availability of hand sanitiser to enable you to wash your
hands frequently throughout the school day for at least 20 seconds.
Details regarding the access to, and use of appropriate personal protective equipment (PPE)
and where to locate and access hot water and soap, as well as the arrangements for the
regular cleaning of touch surfaces throughout the day.
A list of the pupils in the class (es) you will be teaching, including details of any medical
conditions, behavioural issues or special educational needs or disabilities (SEND), and the
details or how these should be managed during the COVID-19 pandemic (e.g. reasonable
adjustments, individual risk assessments).
Details of any pupils that are known to be potentially violent and any associated COVID-19
revised risk assessments in place, including any specific training which is required along
with how this can be appropriately accessed.
Details of the registration process and expectations for the appropriate movement of pupils
around the school site between lessons, at breaks and at lunchtimes, and at the end of the
school day.
(continued overleaf)
Specific details of the school behaviour management procedure, including the support that
is available to assist in managing behaviour effectively whilst minimising contact and
maintaining social distance.
Details of any events, meetings or specific activities taking place during an assignment.
Your duties as a supply teacher
In order to stay safe during the opening of schools from September you have a duty to take
reasonable care for your own health and safety and that of other people who may be affected by
your actions at work, particularly during the COVID-19 pandemic.
You must co-operate with your agency and the end user where you are working, including by
providing them with any information which may necessitate the provision of a risk assessment
before you undertake an assignment with a school.
For example, if there is a concern over your situation which makes it difficult for you to undertake
an assignment in a school, or which should be disclosed to a school prior to an assignment, then
you should disclose this as soon as possible (e.g. you are pregnant or you are from a black and
minority ethnic (BME) background).
Once disclosed to the agency, they have a statutory obligation to consider any measurers
necessary to enable you to undertake each assignment safely.
The Health and Safety at Work Act 1974 (HASAWA)
The HASAWA places a responsibility on all employers to ensure, as far as is reasonably
practicable, the health and safety of all employees and non-employees in their workplace. This
includes identifying and assessing risks to health and safety, and steps to reduce or eliminate
these risks, so that all those working in a school are safe from September 2020, including supply
teachers.
Under the HASAWA, there is a joint responsibility between the provider (i.e. the supply agency)
and the end user with regards to the health and safety of agency workers, such as supply teachers.
This applies equally if you are supplied via an umbrella company, as they are legally your employer.
In preparation for the opening of schools and staying safe from September 2020, agencies and
umbrella companies should take reasonable steps to identify and satisfy themselves concerning
health and safety issues in respect of the schools you may be expected to undertake assignments,
including the appropriate steps to mitigate the risks associated with the COVID-19 pandemic.
This should be provided to you by the agency in enough time to fully familiarise yourself with the
situation with that employer.
The agency should also ensure you are provided with the details of how to raise any health and
safety concerns in the workplace.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003
Regulation 18 of the Conduct of Employment Agencies and Employment Businesses Regulations
2003 also places an expectation on agencies to obtain and provide information about a school,
including any risks or health and safety issues which have been picked up following a thorough
risk assessment, including those related to the COVID-19 pandemic.
Furthermore, if an assignment being undertaken specifies no notice period, then the Conduct
Regulations contain provisions which permit you to leave at any time, should you feel unsafe,
and still be paid for the work you have undertaken.
October 2020
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Completed 11 February 2021

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