Fillable NASUWT Advice for substitute teachers on staying safe (NASUWT)

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NASUWT Advice for substitute teachers on staying safe (NASUWT)

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Substitute teachers have a vital role to play in raising and maintaining high educational standards
in schools. Campaigning to secure professional entitlements for substitute teachers is a key
priority of the NASUWT, together with securing decent pay and working conditions for all
substitute teachers.
The NASUWT recognises that substitute teachers have faced an extremely difficult time during
the COVID-19 lockdown. After the closure of schools in March, the NASUWT ensured that all
substitute teachers on long-term supply were not treated differently from full-time staff and
continued to be paid for the period of time that they were engaged to work. In addition, the
NASUWT successfully lobbied for a COVID-19 hardship fund for substitute teachers who found
themselves out of work during the period April to June.
The NASUWT is committed to ensuring that each individual member, including substitute
teachers, have the information they need to help them stay safe during the COVID-19 pandemic,
particularly the reopening of schools and the potential opportunities this may provide for
substitute teachers.
The NASUWT expects that there will be a high demand for substitute teachers during 2020-21.
The demand will come from the Department of Education (DE) Engage programme, which is
expected to be launched in October, as well as demand from individual schools to cover for
teachers who are self-isolating or medically required to work from home.
The purpose of this checklist is to assist substitute teachers to stay safe during the full opening
of schools from September 2020 and ensure you are aware of your responsibilities in terms of
keeping yourself and others safe.
It should be noted that this checklist should be considered in line with the comprehensive advice
and health and safety checklists and other associated guidance produced by the Union on the
opening schools from September 2020, including guidance that specifically addresses issues of
health and safety for substitute teachers, which can be found at:
https://www.nasuwt.org.uk/advice/health-safety/coronavirus-guidance/full-reopening-of-
schools/full-reopening-of-schools-northern-ireland.html.
The DE guidance confirms that substitute teachers can be used by schools to meet the
requirements for restarting in August.
Indeed, the Northern Ireland Substitute Teachers Register (NISTR) confirms that schools still
require the services of substitute teachers during the COVID-19 pandemic and they encourage
substitute teachers to update their details and note their availability.
Before taking up substitute work with a school, in order to stay safe, you should ask for:
The overall risk assessment for the school.
The procedures and protective measures for staff to follow to reduce the risk of transmission
of the virus.
The arrangements in place for substitute teachers to report safely to the workplace.
Advice for substitute teachers on staying safe
during full opening of schools from September 2020
(continued overleaf)
SUBSTITUTE TEACHERS
NASUWT
The Teachers’ Union
NORTHERN IRELAND
Any reasonable adjustments you may require if you have a disability or are a pregnant or
breastfeeding mother.
Details of arrangements to maintain social distancing and to minimise contact.
Details of any designated contact should you have any questions, COVID-19 specific or
otherwise, or, in the event of a problem or emergency, including where and to whom you
should report each day.
As a substitute teacher, on first reporting for work at a school (or beforehand if possible),
in order to stay safe, you should ask for:
Details of any designated contact should you have any questions, COVID-19 specific or
otherwise, or, in the event of a problem or emergency.
Details of who and where you should report to each day, including details of the signing-in
process.
Details of the measures in place that you will be expected to follow to ensure appropriate
physical distancing.
Any guidance for staff of COVID-19 safe working practices.
Details of how to raise any concerns about health and safety, including those specific to
COVID-19.
Details of how to call for assistance, including first aid, in light of COVID-19.
A tour of the school site identifying where you will be teaching, as well as details of any one-
way systems or other such systems in place to minimise contact and maintain social distancing.
Details of the nearest first-aid room or appropriate area, including where to send those with
suspected symptoms of COVID-19.
Details of the nearest fire exit and any revised COVID-19 evacuation plans, including routes
and procedures.
Details of what to do in the event of a suspected case of COVID-19.
Details of the staffroom and toilets and the measures in place to minimise contact and
maintain social distancing.
A copy of the timetable, including breaks and lunch periods, as well as expectations on
staff during such times.
Details of how to access relevant information on schemes of work for the subjects you will
be expected to teach.
Details of access to computers (e.g. laptops or fixed computers), including log-in details
and what to do at the end of the school day.
Details of any resources you may reasonably be expected to provide to minimise contact
(e.g. pens etc.) and where these can be safely and securely stored.
Details regarding the access to, and availability of hand sanitiser to enable you to wash your
hands frequently throughout the school day for at least 20 seconds.
Details regarding the access to, and use of appropriate personal protective equipment (PPE)
and where to locate and access hot water and soap, as well as the arrangements for the
regular cleaning of touch surfaces throughout the day.
A list of the pupils in the class(es) you will be teaching, including details of any medical
conditions, behavioural issues or special educational needs or disabilities (SEND), and the
details or how these should be managed during the COVID-19 pandemic (e.g. reasonable
adjustments, individual risk assessments).
(continued overleaf)
Details of any pupils that are known to be potentially violent and any associated COVID-19
revised risk assessments in place, including any specific training which is required along
with how this can be appropriately accessed.
Details of the registration process and expectations for the appropriate movement of pupils
around the school site between lessons, at breaks and at lunchtimes, and at the end of the
school day.
Specific details of the school behaviour management procedure, including the support that
is available to assist in managing behaviour effectively whilst minimising contact and
maintaining social distance.
Details of any events, meetings or specific activities taking place during an assignment.
Your duties as a substitute teacher
In order to stay safe during the opening of schools from September, you have a duty to take
reasonable care for your own health and safety and that of other people who may be affected by
your actions at work, particularly during the COVID-19 pandemic.
You must co-operate with the school where you are working, including by providing them with
any information which may necessitate the provision of a risk assessment before you undertake
an assignment with a school.
For example, if there is a concern over your situation which makes it difficult for you to undertake
an assignment in a school, or which should be disclosed to a school prior to an assignment, then
you should disclose this as soon as possible (e.g. you are pregnant or you are from a black and
minority ethnic (BME) background).
Once disclosed, there is a statutory obligation to consider any measurers necessary to enable
you to undertake each assignment safely.
The Health and Safety at Work (Northern Ireland) Order 1978
The Order places a responsibility on all employers to ensure, as far as is reasonably practicable,
the health and safety of all employees and non-employees in their workplace. This includes
identifying and assessing risks to health and safety, and steps to reduce or eliminate these risks,
so that all those working in a school are safe, including substitute teachers.
October 2020
3
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Completed 11 February 2021

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