Fillable 1920 Financial AidSAP Policy (Solano Community College)

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1920 Financial AidSAP Policy (Solano Community College)

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SAP_20
Rev. 3/15/19
Office of Financial Aid
2019-2020 FINANCIAL AID
SATISFACTORY ACADEMIC PROGRESS (SAP)
POLICY
Satisfactory Academic Progress (SAP)
Federal and State financial aid regulations require Solano Community College (SCC) to establish, publish, and apply
qualitative, quantitative and incremental standards by which SCC can determine whether a student requesting and/or
receiving financial aid is maintaining Satisfactory Academic Progress (SAP) in his/her course of study. Financial Aid
requires a declared major and enrollment in a Title IV eligible program (16 or more units in length). Solano Community
College Financial Aid Office evaluates all three standards at the end of each term to determine a student's eligibility.
Satisfactory Academic Progress (SAP) will be evaluated at the end of each semester. Each SAP evaluation includes both the
semester and cumulative grade point average (GPA) and pace of progression completion rate.
At the end of each term, the student’s academic record will be reviewed against the following standards:
Qualitative-Grade Point Average (GPA)
• Students must have a cumulative GPA of 2.0 on a 4.0 scale
• Grades for remedial and ESL courses count in the GPA calculation
Quantitative-Pace of Progression
• Students must complete at least 67% of the cumulative number of SCC units attempted at each SAP evaluation
• Completion rate is computed by dividing the total number of institutional units completed by the total number of units
attempted
Quantitative-Maximum Time Frame
• A student may not exceed 150% of published units of the program in which the student is enrolled
• Example: For degree and transfer programs of 60 units, maximum time frame is 90 units
• For eligible certificate programs, maximum time frame varies (i.e. 30 unit program = 45 units maximum, 18 unit program =
27 units maximum)
• All completed units are counted in the calculation of the 150% program limits
Warning
• Students not making SAP will be automatically placed on one term of “Warning” status.
• SCC uses SAP Warning status for students identified as not cumulatively meeting cumulative overall SAP standards for one
term.
• Students may receive financial aid during the warning period.
• Students who meet the cumulative overall SAP standards at the end of their Warning semester become fully eligible again in
the following term.
• Students not making SAP at the end of the warning period are determined to be ineligible for financial aid
Reestablishing Eligibility
• Students may reestablish their eligibility by taking classes without receiving Federal financial aid, and meeting the 67%
cumulative pace of progression and minimum cumulative GPA of 2.0
• Any grade changes will be assessed at the request of the student.
• Sitting out one semester or longer will not reestablish eligibility.
Student Appeals for Extenuating Circumstance
• Students determined ineligible for Federal Financial Aid due to unsatisfactory academic progress may submit an appeal for
GPA/Pace, or Maximum Time Frame, based on extenuating circumstances.
Appeals require the following documentation
o Typed, signed, and dated statement indicating what extenuating circumstance caused the student to fall below the
SAP standards, and what has changed that will allow the students to meet the standards and successfully complete
their program of study
o Any applicable documentation of extenuating circumstances
o A comprehensive Student Education Plan (SEP)
o A Financial Aid Review from National Student Loan Data System (NSLDS)
o Progress Report may be required prior to final determination.
SAP_20
Rev. 3/15/19
• Outcome is a Professional Judgment decision, case-by-case and not capricious nor discriminatory.
• Exceptions to SAP Policy and/or requests for additional documentation may be made on a case-by-case basis by the
Director of Financial Aid.
Probation
• Approved appeals result in the student being placed on SAP probation.
• Students may receive financial aid during terms of probation.
• Students must meet the SAP standards and make consistent academic improvement by the end of each probationary term.
o
Students must complete 67% of their units attempted with a 2.0 GPA each semester while on probation.
PLEASE NOTE: Students will become ineligible if they have exceeded the Maximum Timeframe of 90 units
attempted, which supersedes the SAP status standings of Satisfactory, Warning, and Probation.
Students may access their Satisfactory Academic Progress (SAP) status on their MySolano account by following
these steps:
1)
Log in to MySolano https://my.solano.edu/cp/home/displaylogin with username and password.
2)
Click “Financial Aid” tab along the top.
3)
Click “Financial Aid Status” link under “Financial Aid Requirements,” “Select Aid Year.”
4)
Click on “Academic Progress” tab.
Student may access their Solano College “Transcript Totals” by following these steps:
1)
Log in to MySolano https://my.solano.edu/cp/home/displaylogin with username and password.
2)
Click on “Student” tab along the top
3)
Click on “Transcripts” (Official & Unofficial) under “Student Records” on the right side
4)
Click on “Unofficial Transcripts”
5)
Click on “Submit” underneath “All Levels” and “Web Unofficial”
6)
Click on “Transcript Totals”
Please READ and SIGN Below (Please fill out in blue or black ink)
I have read and understand the Financial Aid Satisfactory Academic Progress Standards
described above and have kept a copy for my records.
Print Name: Student ID#:
Last Name First Name M.I.
Signature: Date:
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1920 Financial AidSAP Policy (Solano Community College)

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Completed 24 July 2020

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