Fillable Undergraduate Transient Permission Form2018 (West Georgia College)

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Undergraduate Transient Permission Form2018 (West Georgia College)

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UNDERGRADUATE Transient Status Permission Form
(Follow instructions on page 2 of this form) - Revised June 2018
Student should submit copies of the completed form to: UWG Advisor, UWG Department Chair, UWG Dean’s Office, UWG Registrar’s Office, UWG
Financial Aid Office (if seeking Financial Aid), CALV (if using GI Bill), and host institution.
Student Information Ensure form is filled out completely. Forms with missing information will not be processed.
Name ___________________________________________________________ Student ID ____________________________________
(Last) (First) (MI) (917#)
Address _________________________________________________________ Phone _______________________________________
(Street)
_________________________________________________________ Institutional ____________________________________
(City) (State) (Zip) GPA & Major
Are you seeking Financial Aid for Transient Coursework?
□ Yes □ No
Does this transient status involve Study Abroad?
□ Yes □ No
o If yes, the Office of Education Abroad (OEA) Director’s signature is required below.
Are you an International Student?
□ Yes □ No
o If yes, Student Admissions and Programs (ISAP) Director’s signature is required below.
Courses Requested Enter all information for each course and indicate whether or not you will be graduating.
Transient Term: □ Summer □ Fall □ Spring _______ (Year) Are you graduating in the Transient Term? □ Yes □ No
Host Institution Name
Course Prefix & Number
Hours
UWG Equivalent Course Subject & Number
Hours
Student’s Acknowledgement: By signing below, I confirm that I am currently in good academic standing, am familiar with the UWG
Transient Policy, and understand that it is my responsibility to (1) contact the Registrar’s Office to confirm that the host institution is
regionally accredited, (2) provide course descriptions/syllabi by the Department granting the credit, and (3) request an official transcript be
sent to the UWG Registrar’s Office. I also understand that if I am taking this course(s) during my final semester, my graduation may
be deferred to the next
semester.
Student’s Signature__________________________________________________________________ Date: _________________
Approvals Online and/or distance education students can fax this form or substitute email statements for signatures.
______________________________________________ _______________________________________________________
OEA Director (Print Name) *if applicable* OEA Director (Signature) Date
______________________________________________ _______________________________________________________
ISAP Director (Print Name) *if applicable* ISAP Director (Signature) Date
_________________________________________________________________________________
Advisor: By signing below, I confirm that the student is in good academic standing and I recommend the student for enrollment as a
transient student for the specified term.
______________________________________________ _______________________________________________________
Academic Advisor (Print Name) Academic Advisor (Signature) Date
Department Chair Approval: By signing below, I confirm that the student has permission to enroll in a transient status for the specified
term and course(s) and will receive credit at UWG as long as they meet the minimum grade requirements.
______________________________________________ _______________________________________________________
Department Chair (Print Name) Department Chair (Signature) Date
Dean/Designee of Major College Approval: By signing below, I confirm that the Dean’s Office is aware that the student has permission to
enroll in a transient status for the specified term and course(s) and will receive credit at UWG as long as they meet the minimum grade
requirements.
______________________________________________ _______________________________________________________
Dean/Designee (Print Name) Dean/Designee (Signature) Date
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Transient Student Status Policy
Students wishing to complete classes at another college or university to count towards their degree at the
University of West Georgia (UWG) must maintain good standing at UWG and be currently enrolled or enrolled within the
past three semesters in order to hold active student status at UWG. Prior to taking the course(s), students must complete
a Transient Status Permission Form, which includes the signatures of their advisor, the chair of the department in which
the credit shall be granted, and the dean/designee of their major college. If the transient status involves study abroad,
students must also obtain the signature of the Director of Education Abroad. International students must also obtain the
signature of the Director of Internal Services and Programs. It is each student’s responsibility to consult the
Undergraduate Transfer Student Policy, Transfer Course Equivalency Tool on the Registrar’s website, or contact the
Registrar’s Office to determine if the course will be accepted as transfer credit at UWG. Grades earned in courses taken as
a transient student do not replace previous grades earned in courses taken at UWG, and duplicate credit will not be
awarded. Transient status is given for one semester at a time, and students must have the host institution send a
transcript of the courses taken to the Registrar’s Office at UWG in order to receive credit for the coursework. For final
term transient status restrictions, see Graduation Policies in the Undergraduate Catalog.
Student Responsibility:
1. Complete the Transient Status Permission Form.
2. Contact your Academic Advisor to ensure:
a. Student status is Active at UWG and is in Good Academic Standing during transient term
b. The transient course(s) is transferrable to UWG and will be accepted into your degree program
3. Obtain permission from the Chair of the department in which the credit will be granted. For example, a Sociology
major planning to take a Spanish course at a host institution must get the permission of the UWG Department
Chair of Foreign Languages.
4. Obtain Permission from the Dean/Designee of the student’s Major College. For example, a Sociology major must
get the permission of the Dean/Designee for the College of Social Sciences.
a. Study Abroad students must also contact the Office of Education Abroad to determine eligibility for
transient status.
b. International Students (F or J Visa) must also contact the International Student Admissions and
Programs Office to determine eligibility for transient status.
5. Submit copies of the completed Transient Status Permission Form to:
a. UWG Advisor
b. UWG Department Chair
c. UWG Dean’s Office
d. UWG Registrar’s Office
e. UWG Financial Aid Office (if seeking
Financial Aid funds)
f. UWG Center for Adult Learners and
Veterans (if using GI Bill funds)
6. Student must go through the host institution’s admissions process, submit the completed Transient Permission
Form, and register/enroll for the appropriate transient course(s) on or before the host institution’s published
deadline.
7. Student must send an official transcript to the UWG Registrar’s Office after coursework is completed
8. Please note:
a. If student’s academic standing drops to Academic Warning, Probation, or Suspension after having been
granted transient permission, transient course(s) are not transferrable.
b. Transient courses are not calculated into the Institutional GPA, but are calculated into the Transfer GPA and
HOPE GPA.
c. Students who do not get prior permission may not be awarded transfer credit for coursework
d. Transient earned credit cannot be used if student made a “C” or higher in the course at UWG.
e. Transient credit does not grade replace courses taken at UWG.
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Undergraduate Transient Permission Form2018 (West Georgia College)

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Completed 21 July 2020

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